OCS Weekly Newsletter for May 29, 2020

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6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491

Weekly Newsletter- May 29, 2020

Thank you for updating Epicenter!!!

FYI: Our phone numbers have changed. See our new numbers below.

OCS Guidance for Charter Schools SB704/Session Law 2020-3 and SBE RIP Calendar and other Requirements 5/22/2020





The Instructional Planning and Scheduling Workgroup has created the following survey to gather information from districts and charter schools on what type of student-level data or assessments would be useful as schools resume in fall 2020. The intended respondents are superintendents/charter school directors or their designees.


Please submit one response per district or charter school and submit by Monday, June 1 at noon.


Click here to access the survey.



Jessica B. Swencki | District & Regional Support-Sandhills Region

N.C. Department of Public Instruction-Sandhills RST

jessica.swencki@dpi.nc.gov | 910-524-7020 | @JessicaBSwencki


Did You Know?


Credit by Demonstrated Mastery (GCS-M-001.8)  allows students to earn course credit in a manner that does not require specific seat-time requirements.


The State Board of Education defines “mastery” as a student’s command of course material at a level that demonstrates a deep understanding of the content standards and the ability to apply his or her knowledge of the material. “Credit by demonstrated mastery” is the process by which LEAs shall, based upon a body-of-evidence, award a student credit in a particular course without requiring the student to complete classroom instruction for a certain amount of seat time.


CDM is a very responsive instructional practice that  supports differentiating for and accelerating students who have a clearly expressed need.

If you are thinking about Credit by Demonstrated Mastery or, already have a plan and team in place and need a refresher, please check out the following:


FAQs regarding Credit by Demonstrated Mastery








Leaders' Call and Documents:


The recording link as well as the documents referenced during Thursday's call have been added to the Follow-Up Document.






Due July 20


The State Board of Education approved SPLN-006 on May 21, 2020 addressing the required RI Plans for all public school units, due to NCDPI by July 20.

The plans will have 15 required elements and will follow a template and process for submission outlined by NCDPI.  NCDPI will be providing further written guidance by June 5. 



Overview of Remote Instruction Plans and Submission Process


Charter School, Lab Schools and Regional School Leaders:

Tuesday, June 2nd 2:30-3:30pm

Attendee Link: https://ncgov.webex.com/ncgov/onstage/g.php?MTID=ec7811e747fc2a09fe6e126aa6009db9b

Event Password: remote2020


School District Leaders:

Tuesday, June 2nd 4:00-5:00pm

Attendee Link: https://ncgov.webex.com/ncgov/onstage/g.php?MTID=e9a2d796edccd97d9a3a20df135b7282a

Event Password: remote2020


NCDPI will also be providing weekly technical assistance webinars supporting each of the 15 components.  Stay tuned for the schedule of webinars.


Questions for NCDPI?

Vanessa Wrenn  Vanessa.wrenn@dpi.nc.gov

Sneha Shah-Coltrane  sneha.shahcoltrane@dpi.nc.gov


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LEA/Charter Beginning Teacher Support Programs are monitored every 5th year for compliance with State Board policies TCED-016. The monitoring process includes a review of 30% of the LEA/Charter BT files which shows evidence of BT participation in a 3 year induction period that includes documentation of the following: required observations and evaluations, assigned a mentor, provided an orientation, completed professional development plan, North Carolina Educator Evaluation training/orientation, and professional development opportunities. Additional documentation includes the LEA/Charter BTSP Plan, evidence that mentors have received training on the most recent mentor standards, and examples of mentor/mentee engagement. The goal is to be proficient on all the elements listed under each standard. If an element is not checked under Developing or Proficient, the LEA/Charter will receive a work plan they complete that identifies the strategies the LEA/Charter will employ to improve the listed Areas of Concern.


The schedule can be found at the following link:





Charter leaders, please take a look at the timeline and requirements for the Second Annual NCCAT Beginning Teacher of the Year Award! Recognize your amazing beginning charter leaders. All the details are right here!


Second Annual NCCAT BTOY Award



The NCCAT Beginning Teacher of the Year  timeline has changed due to these unprecedented times. Please find a link here to the new timeline. https://drive.google.com/file/d/19cGanTnK5KwiXlKe2BNp2mgtn7Eb5Xgr/view


Upcoming Events and Reminders!

Save the Date!

OCS Huddle West 

July 28th, 2020

Brevard Academy

1110 Hendersonville Hwy, Pisgah Forest, NC 28768

OCS 2020 Summer Huddle West Registration


Virtual Huddle


VIRTUAL 2020 OCS Summer Huddle

Charter School Leadership Institute 2020

October 22nd & 23rd

Triangle Math & Science Academy,

312 Gregson Dr. Cary, NC 27511


Dear Early Childhood Partners,


Please share the following statewide updates on NC’s COVID-19 response as we moved into Phase 2 last Friday. I want to highlight one area that may be of particular concern to our early childhood partners: that last week the first case of MIS-C was reported. Please read more below.


Additionally, if you are aware of partners in early childhood who are not receiving these update emails but would like to be, please provide me with their contact information.


Thank you for all that you do for young children and their families across our state.


NCDHHS Provides One-Time Payment to Families with Children in Work First Cash Assistance Program


NCDHHS Launches Interactive COVID-19 Dashboard

COVID-19 Dashboard


Federal Stimulus Payments Issued Include Individuals with Disabilities

Individuals guidance


New Sports Guidance Available



Rebecca Planchard, MPP

Senior Early Childhood Policy Advisor

North Carolina Department of Health and Human Services

Office of the Secretary

Be well and stay safe,



COVID 19 Federal Funding & Waivers


Office of Charter Schools (OCS) Updates



How to Stream Your Student Lottery(or Board meetings) via YouTube Live!

NCDPI Remote Learning Resources Website (Free, Free, Free):

NCDPI’s Remote Learning Resources Website is continually updated with free or made-free-for-a-limited-time resources:

The link is https://sites.google.com/dpi.nc.gov/remote-learning-resources/home/instructional-resources?authuser=0


The resources are shared with educators in North Carolina to assist in finding effective instructional material. For delivery of content, explore the page on Learning Management Systems.


IMPORTANT NC Homeless Education Program Updates

Performance Framework

We are extending the final deadline for submitting evidence of requirements met to July 31st, 2020. Please continue following guidance provided through Epicenter.

Professional Learning & Renewals Newsletters

OCS Huddle West Interest Survey

Did You Know?

Charter Schoolhouse
Online Resources from Finance & School Business Division
Topics with links to our most recent information:
Federal CARES Act
Funding and Allocations
PRC154 COVID-19 Supplemental Funds - State
Emergency Leave

DPI Logo

NCDPI Updates

Discipline, Alternate Learning Plan, and Dropout data coordinators

MEDICAID Telehealth for LEA policy

Alternative Accountability Model Options 2020-21

EL Support Team Offerings During Remote Learning

ESY Services & Compensatory Education

Attendance Reporting in PowerSchool:

Urgent High Priority Triangle

Hi EDDIE subscribed users,


The data in EDDIE must be current at all times, so please don't enter any changes in EDDIE for 2020-21 until after July 1, 2020. (The exception is new schools opening next year, those can be updated as needed.)


EDDIE will close at noon on June 30th to prepare for the rollover to 2020-21 and should re-open on July 1st.  A reminder notice and year end checklist will be sent out to all of the EDDIE subscribed users around the end of May or early June.

PowerSchool (PS) normally pulls data from EDDIE nightly.  PS will be turning off their data pull from EDDIE on April 20th.  This is done by PS to allow schools and districts to enter schedules and transitions for next year in PS.  


PS will determine when to turn their data pull back on after they complete their end of year process, usually sometime in July.  From July 1, 2020 until whenever PS turns their data pull back on, EDDIE must be updated with your 2020-21 changes, especially grade level changes that have been made in PS.  If EDDIE isn't updated before PS turns their data pull back on, the EDDIE data will overwrite PS and you will lose the schedules and transitions for those grades.  Contact your SIS or PS Coordinator for PS data pull dates and information.


Thank you, Nicola Lefler

EDDIE Administrator, NCDPI



State Board Policy GRAD-004

Leadership Opportunities:

CSUSA Human Resources Generalist

CSUSA School Enrollment Systems Specialist

The Institute for the Development of Young Leaders School Principal Job Opening 

Lake Lure Executive Director Job Posting

Thomas Jefferson Classical Academy Leadership Opportunity

Socrates Academy Elementary school teachers, middle school ELA teachers, and middle school band teacher.

Whom Should I Contact at the Office of Charter Schools?

OCS Main number: 984 236 2700 ocs@dpi.nc.gov

Dave Machado         984 236 2702

Director of the Office of Charter Schools


Georgia Maimone       984 236 2701

Program Administrative Assistance, Communications


Shaunda Cooper      984 236 2707

Consultant, Renewals & Performance Framework


Claire Porter              984 236 2709

Consultant, Professional Learning & Ready to Open Process


Ashley Baquero         984 236 2708

Consultant, Amendments & Compliance


Kebbler Williams      984 236 2712

Consultant, Ready to Open Process & Planning Year


Joseph Letterio       984 236 2703

Consultant, Epicenter Tech Support & Performance Framework


Darian Jones           984 236 2705

Consultant, Applications & Renewals


Jay Whalen              984 236 2711

Program Administrator, NC ACCESS Program


Barbara O'Neal        984 236 2706

Program Coordinator, NC ACCESS Program