OCS Weekly Newsletter for April 24th, 2020

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6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491

Weekly Newsletter- April 24th, 2020

Thank you for updating EDDIE!


There is a VERY IMPORTANT WEBINAR on Monday, April 27, 2020!


You may have been enrolled in a different program, but Lynn Harvey is urging schools to have administrators and school nutrition representatives participate in this webinar and this program. According to Lynn Harvey:


Hello All,

In an effort to ensure that Charter Schools receive the -19maximum federal reimbursement for meals served during  the non-congregate meal service waiver as a response to COVID-19, the Summer Nutrition Program team will offer a technical assistance webinar on Monday, April 27, 2020 from 3:00-5:00 PM. The purpose of this webinar is to provide step by step guidance for SFAs currently operating the Seamless Summer Option to successfully complete the Summer Food Service Program application.


The School Nutrition Administrator and the Charter School Director or Principal or designee qualified to make technology modifications and responsible to complete the Charter School’s application,  must attend this webinar and be prepared to actively complete the application. 


To register, click this registration link:  https://attendee.gotowebinar.com/register/6649657615253282317.  You will receive a follow up email.


Important Prerequisites Below:

If you have not already received and completed this following steps,  please complete the items in red, ASAP. To further facilitate the transfer, attached are the documents that are required: 


1.      Statement of Intent, Complete the attached Statement of Intent to confirm that the district intends to operate the SFSP. We require original signatures so please mail this form to the address on the form.  Please send a copy via email to me so we will have a record of your request until the original arrives. 


2.      Access Form to the Technology System Complete the Access Form that is attached to obtain access to the SFSP module include one person with claim entry and a different person for claim entry access. This must be submitted even if you have access to the SNTS currently.  Return the access form Today, ASAP and


3.      New SFSP Application Guide for SFAs. The attached New SFA Application Guide will be used on the webinar and is your guide for successful application completion.   

4.      Please have the attached forms completed and attached in the checklist summary prior to the webinar on Monday, April 27, 2020. All documents are attached;

    1. Civil Rights Training Certification
    2. Free Meal Policy Statement
    3. Training Agenda
    4. Pre-Award Compliance
    5. Confidentiality Policy
    6. If you have complete SFSP RACE Online
  1. By June 1, 2020, at least two staff members are required to complete the RACE Online modules for the SFSP. This course provides the training required to successfully operate the SFSP. The link below will direct you to a Google Form where you can register for the RACE Online course. This course will guide you through the requirements for the SFSP so you will be prepared to operate the program once the application is approved. After you complete your registration, Donna Knight will set up your RACE Online course in Canvas.  Donna will then send an email to you with further instructions on how to login to the course.  Below is the link to register for RACE Online. 
    1. RACE Online registration link for SFSP SFA sponsors:  https://forms.gle/sdSGnjFvf3dbjqzs9



Cynthia D. Ervin, MBA, RD, LDN, SNS

Summer Nutrition Program Manager

School Nutrition and District Operations Division

North Carolina Department of Public Instruction


Physical Address: 301 North Wilmington Street

Raleigh NC  27601

Mailing Address:  6324 Mail Services Center

Raleigh NC  27699-6324


Phone: 919-807-3505 Fax: 919-807-3516

Email: cynthia.ervin@dpi.nc.gov
Website: https://childnutrition.ncpublicschools.gov


Charter Leaders' Standing Thursday @ noon Zoom Meeting with Drs. Stegall & Emory will resume on Thursday April 30; check you emails for the link. This meeting is for charter leaders only; select NCDPI division directors and regional case managers will be invited to join these calls.

The Office of Charter Schools is delighted to share the charter school recipients of the 2020 SECU Foundation People Helping People Scholarship:


Kinsey Marie Arnold- Longleaf School of the Arts

Franklin Wyette Howey III- Union Academy

Jessica Marie Schuster- Raleigh Charter High School

We hope to share more about them with you soon.


The NCCAT Beginning Teacher of the Year  timeline has changed due to these unprecedented times. Please find a link here to the new timeline. https://drive.google.com/file/d/19cGanTnK5KwiXlKe2BNp2mgtn7Eb5Xgr/view


A Message From the Superintendent of Public Instruction, Mark Johnson:

NB: This message arrived shortly before the governor's announcement. However, the updates will be coming soon.


All – the governor will be announcing today...that all schools will remain in the current status of closed for instructional purposes until at least May 15.


This decision was not made lightly but is the correct decision based on this rapidly evolving crisis.


Thank you all and all the public servants who work in our schools across the state. For many educators and parents, last week felt like an entire month. So much had to be accomplished in such a short amount of time.


It became clear that this was going to be a multi month event. So, at the same time we focused on preparing meals and remote learning, DPI also started to prepare for the work ahead.

We already have teams who have started the plans for schools and legislative requests for everything that students being out of school until May or longer will require.


We will now make those teams and that work official. And, they will start working with you, the Governor’s team, the State Board of Education, and the General Assembly on what comes next.


Please take care of yourselves, and forward this email and our gratitude as you like to other public servants working so hard for North Carolina right now.




NC Superintendent

North Carolina Department of Public Instruction

Charter Schools Shine: See some highlights below.

Neuse Charter School shared the Youtube virtual band performance of The Star-Spangled Bannerhttps://youtu.be/EJURm9sPnmI.
"Our band students created this as a thank you to all of the essential workers serving our community during the COVID-19 outbreak. We had 69 band students involved, over half of the band, grades 5-12. It took a lot of effort from our students to record themselves as if they were recording artists, listening to a prerecorded track using headphones as they play.
Funny story, our cymbal players did not take the cymbals home. So they clapped their part and I added a cymbal sound. Thank you for listening and helping our students spread their gratitude."
Leah Williams
Band Director
Neuse Charter School
(919) 938-1077

NEAAAT DOES Drones, Remotely

Brevard Academy's Amber Wolfe Serenades Her Students

Division of Advanced Learning & Education Update

COVID 19 Federal Funding & Waivers



Remote Learning Resources from the NC DPI Digital Teaching & Learning Team

Coronavirus Impact Reporting – All Public School Units

In anticipation of requests from legislators, health organizations and others on the impact of the coronavirus, please collect data on the following:

  • School closures and number of days closed due to coronavirus
  • Lost wages in the event of school closure, by fund, differentiating hourly by salaried
  • Additional costs associated with School Nutrition services during school closure
  • Overtime paid due to coronavirus, if applicable
  • Staff absences due to coronavirus sickness (see next item)
  • Staff absences due to coronavirus exposure/closures.
  • Transportation costs associated with emergency management (recommend using the 4th digit of the purpose code)

Upcoming Events and Reminders!



April 27-5:00 p.m., deadline for DLI Implementation Grants in 2020-21 & 21-22 (2 year grant program) 


May 15th deadline for the 2020 Governor's NCWorks Awards of Distinction


Save the Date!

OCS Huddle West 

July 28th, 2020

Brevard Academy

1110 Hendersonville Hwy, Pisgah Forest, NC 28768

Charter School Leadership Institute 2020

October 22nd & 23rd

Triangle Math & Science Academy,

312 Gregson Dr. Cary, NC 27511

Office of Charter Schools (OCS) Updates



How to Stream Your Student Lottery(or Board meetings) via YouTube Live!

New! Digital & Distance Learning Resources

NCDPI Remote Learning Resources Website (Free, Free, Free):

NCDPI’s Remote Learning Resources Website is continually updated with free or made-free-for-a-limited-time resources:

The link is https://sites.google.com/dpi.nc.gov/remote-learning-resources/home/instructional-resources?authuser=0


The resources are shared with educators in North Carolina to assist in finding effective instructional material. For delivery of content, explore the page on Learning Management Systems.



Annual Charter School Health Report

Due to the COVID-19 pandemic and the current burden on North Carolina schools with extended closure, the 2020 Annual Charter School Health compliance reporting requirement has been waived. Please remember that while reporting for this school year has been waived, the related requirements that are associated with performance framework A17 still apply. During this time charter schools are still required to maintain 2019-20 school year records on the status of Health Assessments for those students who enrolled for the first time in a North Carolina public or public charter school (§ 130A-441(c)), and the Immunization status of all students in Kindergarten and in Seventh Grade (G.S. 130A-155(c)). Additionally, charter schools are required to comply with the Care of Students with Diabetes law (G.S. 115C-375.3.) and with the School Supply of Epinephrine Auto-Injectors law (G.S. 115-375.2A.). Charter schools also must follow State Board of Education Policy SHLT-001: Return-to-Learn After Concussion, charter school nursing services and identified student health conditions.

If there are questions or concerns about the report, please contact:
Annette Richardson, MSN, RN, NCSN
Charter School Health Nurse Consultant
Office/Mobile: 252-339-3009

Performance Framework

We are extending the final deadline for submitting evidence that you met requirements to July 31st, 2020. Please continue following guidance provided through Epicenter.

Professional Learning & Renewals Newsletters

From NC DTL on PowerSchool for 2020 HS Seniors

The Home Base team would like to thank you for your patience as we worked to develop guidance for grading high school seniors in the wake of the COVID-19 pandemic. In consultation with multiple DPI divisions and a group of PowerSchool administrators in the field, the team has developed the COVID-19 Grading for Seniors Quick Reference Guide. Additionally, we have also developed a brief walkthrough video to help explain this process. This process has been designed with eyes toward both student equity and ease of entry for PowerSchool coordinators and administrators. Please be sure to review this documentation closely. If you have any questions or concerns about the process, utilize the form linked at the end of the quick reference guide or log a ticket with PowerSchool Support.

Digital Learning Initiative Grants RFPs information - April 27th Deadline

NC Charter Schools are innovating to support students and families. 

                        Please submit your stories through this survey!

Here are a couple examples from the field

Despite closures, schools providing food to NC kids during pandemic

Bags of supplies at Invest Collegiate charter school in Charlotte await pickup during the coronavirus pandemic. Photo courtesy of Invest Collegiate charter school.

Bags of supplies at Invest Collegiate charter school in Charlotte await pickup during the coronavirus pandemic. Other schools are taking similiar steps across North Carolina. Photo courtesy of Invest Collegiate charter school.

Veritas Family Support Box Project