OCS Weekly Newsletter for April 17th, 2020

Having trouble viewing this email? View it as a Web page.

logoOffice of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491

Weekly Newsletter- April 17th, 2020

Thank you for updating EDDIE!

Charter Leaders' Standing Thursday @ noon Zoom Meeting with Drs. Stegall & Emory will resume on April 23; check you emails for the link. This meeting is for charter leaders only; select NCDPI division directors and regional case managers will be invited to join these calls.




COVID 19 Federal Funding & Waivers

The Families First Coronavirus Response Act

This law went into effect April 2nd and seeks to help workers, businesses, the healthcare sector, and government employers respond to the consequences of the coronavirus outbreak. The law provides Emergency Family and Medical Leave and Emergency Paid Sick Leave. School employers should consult with their counsel regarding FFCRA’s requirements and implementing the Act.

NC DPI COVID-19 Responses & Resources

Division of Advanced Learning & Education Update

Continuity of Learning Resources slideshow

Remote Learning Resources from the NC DPI Digital Teaching & Learning Team

Coronavirus Impact Reporting – All Public School Units

In anticipation of requests from legislators, health organizations and others on the impact of the coronavirus, please collect data on the following:

  • School closures and number of days closed due to coronavirus
  • Lost wages in the event of school closure, by fund, differentiating hourly by salaried
  • Additional costs associated with School Nutrition services during school closure
  • Overtime paid due to coronavirus, if applicable
  • Staff absences due to coronavirus sickness (see next item)
  • Staff absences due to coronavirus exposure/closures.
  • Transportation costs associated with emergency management (recommend using the 4th digit of the purpose code)

Upcoming Events and Reminders!



April 27-5:00 p.m., deadline for DLI Implementation Grants in 2020-21 & 21-22 (2 year grant program) 


May 15th deadline for the 2020 Governor's NCWorks Awards of Distinction


Save the Date!

OCS Huddle West 

July 28th, 2020

Brevard Academy

1110 Hendersonville Hwy

Pisgah Forest, NC 28768


Charter School Leadership Institute 2020

October 22nd & 23rd

Triangle Math & Science Academy, Cary, NC 27511

Office of Charter Schools (OCS) Updates



How to Stream Your Student Lottery(or Board meetings) via YouTube Live!

New! Digital & Distance Learning Resources

NCDPI Remote Learning Resources Website (Free, Free, Free):

NCDPI’s Remote Learning Resources Website is continually updated with free or made-free-for-a-limited-time resources:

The link is https://sites.google.com/dpi.nc.gov/remote-learning-resources/home/instructional-resources?authuser=0


The resources are shared with educators in North Carolina to assist in finding effective instructional material. For delivery of content, explore the page on Learning Management Systems.


North Carolina Remote Learning Resources

NC Virtual Response


Annual Charter School Health Report
Due to the COVID-19 pandemic and the current burden on North Carolina schools with extended closure, the 2020 Annual Charter School Health compliance reporting requirement has been waived. Please remember that while reporting for this school year has been waived, the related requirements that are associated with performance framework A17 still apply. During this time charter schools are still required to maintain 2019-20 school year records on the status of Health Assessments for those students who enrolled for the first time in a North Carolina public or public charter school (§ 130A-441(c)), and the Immunization status of all students in Kindergarten and in Seventh Grade (G.S. 130A-155(c)). Additionally, charter schools are required to comply with the Care of Students with Diabetes law (G.S. 115C-375.3.) and with the School Supply of Epinephrine Auto-Injectors law (G.S. 115-375.2A.). Charter schools also must follow State Board of Education Policy SHLT-001: Return-to-Learn After Concussion, charter school nursing services and identified student health conditions.

If there are questions or concerns about the report, please contact:
Annette Richardson, MSN, RN, NCSN
Charter School Health Nurse Consultant
Office/Mobile: 252-339-3009

Performance Framework

We are extending the deadline for submitting evidence that you met requirements to July 31st, 2020. Please continue following guidance provided through Epicenter.

Professional Learning & Renewals Newsletters

From NC DTL on PowerSchool for 2020 HS Seniors

The Home Base team would like to thank you for your patience as we worked to develop guidance for grading high school seniors in the wake of the COVID-19 pandemic. In consultation with multiple DPI divisions and a group of PowerSchool administrators in the field, the team has developed the COVID-19 Grading for Seniors Quick Reference Guide. Additionally, we have also developed a brief walkthrough video to help explain this process. This process has been designed with eyes toward both student equity and ease of entry for PowerSchool coordinators and administrators. Please be sure to review this documentation closely. If you have any questions or concerns about the process, utilize the form linked at the end of the quick reference guide or log a ticket with PowerSchool Support.

Charter School News & Opportunities

NC Charter Schools are collaborating and innovating with local school districts to support all our students during COVID19. Please submit your stories through this survey!

Anderson Creek Academy Remote/e-Learning Experience

Bradford Prep & Charlotte-Mecklenburg Schools Collaborate for the Good of All!

Bradford-CMS Collaboration

 Longleaf School for the Arts Uses Zoom to Keep Students Talking During Pandemic

 Invest Collegiate Providing Meals During COVID 19

 Lincoln Charter School Leading the Way During COVID 19

UA photo

 Union Academy Senior Andrew Young Accepts Appointment to the USAFA!!!

GLOW Academy Feeds Hundreds of Students Each Day While Schools Remain Closed

PAVE Charter Exemplifies the Spirit of North Carolina

Ashley Park/Movement: Collaboration Makes for a Win-Win!

A high school leader goes above and beyond to recognize the Class of 2020 in this heart moving video.

Did You Know?

Charter Schoolhouse
Online Resources from Finance & School Business Division
Topics with links to our most recent information:
Federal CARES Act
Funding and Allocations
PRC154 COVID-19 Supplemental Funds - State
Emergency Leave

DPI Logo

NCDPI Updates

Charter Leaders,


The North Carolina Department of Public Instruction has a working group devoted to ways to meet the social, emotional, and physical health needs of students, families, staff, and leaders during this period of school closures and into the re-entry period.  This group has developed a survey to support the development of tools and resources.  Thank you for submitting only one survey per school by Friday, April 24, 2020. 


Click here to access the SEL Survey


Please contact Angel Goodwine-Batts (angel.batts@dpi.nc.gov) or Matt Hoskins (matt.hoskins@dpi.nc.gov) if you have any questions.  Thanks again for your assistance! Best, 

Jessica B. Swencki | District & Regional Support-Sandhills Region

N.C. Department of Public Instruction-Sandhills RST

jessica.swencki@dpi.nc.gov | 910-524-7020 | @JessicaBSwencki

EL Composite Scores Memo

MEDICAID Telehealth for LEA policy


Medicaid posted bulletin #34, the policy update allowing LEAs to participate in cost recovery for telehealth services. Please see the information in the link below.



Alternative Accountability Model Options 2020-21

K-12 Social Studies Standards Public Review

EL Support Team Offerings During Remote Learning

ESY Services & Compensatory Education



March 30 - May 15, 2020 

  • For days when remote learning is offered during this timeframe, these days are to be identified as in-session, regular school day
  • If there are times during this window in which your PSU is out of session and is not offering remote instruction, e.g., holiday, Spring Break, optional workdays, those days may be marked as such and labeled as out-of-session. 
  • For remote-learning days, denote the estimated number of instructional hours intended for your PSU in the Notes section of the Calendar Setup screen. It is a PSU decision about the amount of time to note. 
  • Student attendance from March 30 - May 15 will not be taken

NOTE:  These guidelines will help schools manage daily enrollment and capture what is happening in our schools during the COVID 19 pandemic. The SBE/NCDPI is working with the General Assembly to address the remaining calendar issues for the 2019-20 school year. While NCDPI has the authority to provide direction on how to capture the school day, we do not have the authority to determine the final impact on the school calendar.


Urgent High Priority Triangle

Hi EDDIE subscribed users,


PowerSchool will be turning off their feed of EDDIE data on Monday, April 20, 2020.  EDDIE is not going down April 20th.  

The data in EDDIE must be current at all times, so please don't enter any changes in EDDIE for 2020-21 until after July 1, 2020. (The exception is new schools opening next year, those can be updated as needed.)


EDDIE will close at noon on June 30th to prepare for the rollover to 2020-21 and should re-open on July 1st.  A reminder notice and year end checklist will be sent out to all of the EDDIE subscribed users around the end of May or early June.

PowerSchool (PS) normally pulls data from EDDIE nightly.  PS will be turning off their data pull from EDDIE on April 20th.  This is done by PS to allow schools and districts to enter schedules and transitions for next year in PS.  


PS will determine when to turn their data pull back on after they complete their end of year process, usually sometime in July.  From July 1, 2020 until whenever PS turns their data pull back on, EDDIE must be updated with your 2020-21 changes, especially grade level changes that have been made in PS.  If EDDIE isn't updated before PS turns their data pull back on, the EDDIE data will overwrite PS and you will lose the schedules and transitions for those grades.  Contact your SIS or PS Coordinator for PS data pull dates and information.


Thank you,

Nicola Lefler

EDDIE Administrator


K-3 Lit & Bits and Remote Learning Resources

Digital Learning Initiative Grants RFPs information



May 15th Deadline Governor's NCWorks Awards of Distinction Nomination Forms Now Available

State Board Policy GRAD-004

A Special Announcement from Dr. Kebbler Williams: 

Friends and colleagues:  I am honored to announce that I have been named the Director of K-12 at The Hunt Institute.  My last day in OCS is Friday, May 29th. During my tenure in OCS, I have been a part of opening 82 charter schools across the state (with 10 more planned in 2020) and have provided support to many more over the years.  I am grateful for my time at DPI and for all that I have learned and all the wonderful people I have met and had an opportunity to grow with.  It has been a great privilege.  I leave behind an exceptional team that I know will continue to champion the mission and vision of the Office of Charter Schools.  May God's peace be with you until next we meet.

Leadership Opportunities:

CSUSA Human Resources Generalist

CSUSA School Enrollment Systems Specialist

The Institute for the Development of Young Leaders School Principal Job Opening 

Lake Lure Executive Director Job Posting

Thomas Jefferson Classical Academy Leadership Opportunity

Whom Should I Contact at the Office of Charter Schools?

OCS Main number: 919.807.3981 ocs@dpi.nc.gov

Dave Machado         919.807.3992

Director of the Office of Charter Schools


Georgia Maimone       919.807.3981

Program Administrative Assistance


Shaunda Cooper      919.807.3299

Consultant, Renewals & Performance Framework


Claire Porter              919.807.3980

Consultant, Professional Learning & Performance Framework


Ashley Baquero         919.807.3979

Consultant, Amendments & Compliance


Kebbler Williams      919.807.3920

Consultant, Ready to Open Process & Planning Year


Joseph Letterio       919.807.3870

Consultant, Epicenter Tech Support & Performance Framework


Darian Jones           919.807.3610

Consultant, Applications & Renewals


Jay Whalen              919.807.3925

Program Administrator, NC ACCESS Program


Barbara O'Neal        919.807.3307

Program Coordinator, NC ACCESS Program