OCS Weekly Newsletter for March 6th, 2020

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logoOffice of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491

Weekly Newsletter- March 6th, 2020

Important Update on Coronavirus Guidelines for Schools.

Upcoming Events and Reminders!


March 2 - March 31, NC Teacher Working Conditions Survey window


March 6-OCR/CRDC Office of Civil Rights Coordinator Contacts due in EDDIE, see link below


March 6-

Charter School will begin monthly state and federal zero out processing with the February 2020 datafiles.


March 9-11-NCCAT Charter School Connections Conference-Cullowhee

Click Here to Apply


March 17-For Counselors By Counselors conference, NC DPI


March 20-23rd- PowerSchool UPGRADE weekend


March 20-SECU Foundations Scholarship applications must be RECEIVED by OCS


March 26-Leading & Learning Day at The Capitol Encore Academy

Leading & Learning Day agenda


March 28- Cape Fear Center for Inquiry, Wilmington, Cultivating Curiosity Conference


March 31-Performance Framework items A10, A1.1 & A21 due in Epicenter


April 1- School Start & End Dates for 2020-2021 will be pulled April 1


April 3- Computer Science Standards stakeholder feedback survey closes, see link below


April 27-5:00 p.m., deadline for DLI Implementation Grants in 2020-21 & 21-22 (2 year grant program) 


April 27- OCS CSADM Webinar, CSADM webinar, register here


April 30-Purple Star Award Ceremony, Wayne County, 10:00 a.m.- noon. 


Save the Date!


OCS Huddle West 

July 28th, 2020

Brevard Academy

1110 Hendersonville Hwy

Pisgah Forest, NC 28768


Charter School Leadership Institute 2020

October 22nd & 23rd

Triangle Math & Science Academy, Cary, NC 27511


OCS Professional Development and Renewals Newsletters



Professional Learning 101


The Scoop With Coop-All things Renewals 


Did You Know?

Charter Schoolhouse


What is the difference between an enrollment priority and a lottery procedure? Is a weighted lottery an enrollment priority?




N.C.G.S. 115C-218.45 allows for seven (7) enrollment priorities, not to be confused with lottery procedures, such as procedures for siblings and the option of a weighted lottery. We frequently see schools putting a weighted lottery in as an enrollment priority, which is not correct. Furthermore, a weighted lottery must be written into the original application or approved by amendment.

There are seven (7) current enrollment priorities that may be given.


DPI Logo

NCDPI Updates



DLI Implementation Grants in 2020-21 and 2021-22 (2-year grant program)

Read to Achieve Guidance March 2020

March 2020 Guidance


NC DPI Statewide PowerSchool Upgrade 



PowerSchool Upgrade

NCDPI’s statewide PowerSchool upgrade to version is planned for the March 20-23 maintenance weekend.  The upgrade will include several new features and enhancements, as well as resolve several issues users are currently experiencing. Beta testing for this release is in progress. Details of what this upgrade entails may be viewed in the release notes for PowerSchool SIS through  Some new features include: 

  • Enhanced School Switcher – Adds ability to filter schools by name, number, abbreviation, category
  • Find Me – Admin can locate a student based on their current location/scheduled class
  • Student Focused Standards Scoresheet – Teachers have an overview of a student’s progress on assignments with standards for selected reporting period
  • Custom Report Name in the Report Queue – Teachers will see their custom report name in the report queue
  • Expanded Functionality for the Individual Student Report – Teachers can run Individual Student Report for an entire section

PowerSchool will be taken offline Friday, March 20 at 5 p.m. and will resume operations no later than Monday, March 23 at 6 a.m.  More information pertaining to this upgrade will be provided as we move closer to the implementation date.

Computer Science Standards SurveyComputer Science Standards Revision Survey


Extending CCES Early Bird Registration and Session Details


2020-2021 School Start and End Dates 

School Start and End Dates for 2020-21 will be pulled on April 1, 2020.

G.S. 115C-84.2(a2) specifies that a report on the start and end dates of the instructional calendar for students for the next academic year be provided to the Superintendent of Public Instruction and the State Board of Education by April 1 of each year.  To make this deadline, the start and end dates of the instructional calendar for students for each school must be in PowerSchool before April 1. For questions, contact LaShon Creech at studentaccounting@dpi.nc.gov



OCR/CRDC - Office of Civil Rights Coordinator Contacts in EDDIE - Due Friday, March 6, 2020





The North Carolina Virtual Public School invites you to attend NCVPS-U, "Digital Accessibility Everywhere!".  NCVPS-U is NCVirtual’s free professional development series for K-12 educators and administrators focused on digital learning. Emphasis will be placed on improving capacities for fostering student success. 

Click here to learn all about it!



NC DPI Webinars





NCWiseOwl Webinars

Audience:  Teachers, Instructional Coaches, School Library Media, Instructional Technology, Other Certified Support Staff

  • 10-Mar-2020 7-7:45 PM - REGISTER for NCWiseOwl: Gale Resources and Tools for EL and SPED Students 
  • 14-Apr-2020 3:30-4:15 PM - REGISTER for CTE and your Gale Resources from NCWiseOwl

NCEES  Webinars 

All webinars will be recorded and posted to the Webinar Series document located on http://bit.ly/ncees-support.


Click here to see & register for webinars


The Canvas of Things: Free Beginner, Intermediate and Advanced Canvas Training Sessions:

  • March 14 in Johnston County 
  • March 28 in Union County.

Earn .5 CEU recommended for Digital Learning Competency credit.

  Register to attend

EOY for Teachers/ Support Staff

Description: Participants will gain an understanding of the process for completing the Professional Development Plan End-of-Year Review. Teachers will explore the steps leading to the Summary Evaluation Conference, how to complete the signatures acknowledging the summary evaluation and how to provide a written response and artifacts. Click link above for more. 

 Audience: Teachers and Support Staff, Evaluators, Observers

Remaining Dates: March 10

Time: 4-5 p.m.

Exceptional Children Division

ECATS: Monday Message 

Indicator 8: Parent Involvement Survey

Please review the attached memo asking for your input on a questionnaire concerning the Indicator 8 parent involvement survey. 

Parent Engagement - Third Cohort

Please review the attached memo regarding an opportunity to participate in a new cohort being provided around parent engagement. 

Assistive Technology throughout the IEP-Webinar

Please review the linked memo regarding an opportunity to participate in a webinar entitled, Assistive Technology throughout the IEP. 


Please review the attached memo regarding an opportunity to participate in a webinar entitled, AMP Up for Braille NC.

NC DPI Conferences, Workshops & Institutes

51st NC Reading & Literacy Conference Spark the Magic: Creating a Passion for Literacy

Office of Charter Schools (OCS) Updates






Important Reminder Prior to Running Your Enrollment Lottery


Dear school leaders and vendors who assist with PowerSchool or the enrollment lottery, please note you must enter student records individually into PowerSchool. Do not import batch data.


As Charters begin to prepare for the new school year, NCDPI would like to remind PowerSchool admins and third-party management companies that students should not be imported into the system. Importing student records bypasses our UID integration and customization, therefore all students should be entered individually, following the steps providing in this Quick Reference Document. Importing student records bypasses our UID integration and creates duplicate records in PowerSchool if the student has an existing record in the UID system. We currently have an overwhelming amount of duplicate records and clean up of duplicate records could take an extended length of time. 

2020 SECU People Helping People Scholarship (DEADLINE IS MARCH 20TH)

SECU Scholarship Information

The NC ACCESS Fellowship Program Visits Bradford Preparatory School and the University of North Carolina at Charlotte


UNC Charlotte is one of ten universities throughout the UNC system to house the NC NTSP in the Cato College of Education. In the UNCC region, 410 beginning teachers in 90 schools are being supported by the largest NC NTSP team of 14 instructional support coaches. The schools are located in nine districts which include Anson, Cabarrus, Charlotte-Mecklenburg, Kannapolis City, Montgomery, and Union, as well as in charters Apprentice Academy, Bonnie Cone Classical, Bradford Preparatory, Iredell Charter Academy, Lincoln Charter, Piedmont Community Charter, Pinnacle Classical, Queen City STEM, Unity Classical, Union Day, Union Preparatory, and Veritas.

The UNCC regional team, led by Director Dr. Misty Hathcock whose sole job is to support beginning teachers in the region through the three core services of Institute, professional development, and individualized coaching. The coach/teacher ratio is 1/30 and coaches visit teachers face-to-face a minimum of once per week. The coaching focus at UNC Charlotte is “in-the-moment” coaching in the areas of planning, instruction, and assessment.  

NC ACCESS Fellows visited Bradford Preparatory School to observe teachers and the levels of support. Later, the Fellows engage on campus with the Dean of the College of Education and other professors. The presentation on cultural diversity was very informative.

For more information on how to partner, contact Dr. Misty Hathcock, mchathco@uncc.edu, or 704-694-8532.



Charter School News

Collaboration is Key! Check out this charter/traditional collaborative!

Ashley Park/Movement School Collaborative


Leadership Opportunity with a North Carolina Charter School in Lake Lure, NC

Executive Director 

(full time, beginning July 1, 2020 (or earlier if possible)


Lake Lure Executive Director Job Posting


Inquiry Conference

The Cape Fear Center for Inquiry in Wilmington, NC is having its first ever Inquiry Conference.  The Cultivating Curiosity Conference will be held on Saturday, March 28 with CFCI faculty and stakeholder presentations. It's a half day workshop focusing on the theme of Inquiry for All with keynote speaker, Dr. Brian Housand. Sessions are open to teachers, future educators, and parents who are interested in learning more about sparking wonder in their child's education. Topics included are "Inquiry and Innovation in the Math Classroom," "Emmitt Till and the Death that Ignited Change," and more. For more information, visit https://cfci.net/cultivatingcuriosity/


Whom Should I Contact at the Office of Charter Schools?

OCS Main number: 919.807.3981 ocs@dpi.nc.gov

Dave Machado        919.807.3992

Director of the Office of Charter Schools


Shaunda Cooper     919.807.3299

Consultant,Renewals, For Counselors, by Counselors


Claire Porter              919.807.3980

Consultant, Professional Learning & Performance Framework


Ashley Baquero        919.807.3979

Consultant, Amendments & Compliance


Kebbler Williams      919.807.3920

Consultant, Ready to Open Process, Planning Year, Applications


Joseph Letterio       919.807.3870

Consultant, Epicenter Tech Support & Performance Framework


Darian Jones           919.807.3227

Consultant, Applications, Renewals, Professional Learning & performance Framework


Jay Whalen              919.807.3925

Program Administrator, NC ACCESS Program


Barbara O'Neal        919.807.3307

Program Coordinator, NC ACCESS Program


Mariama Janneh     919.807.4024

Finance Administrator, NC ACCESS Program