Office of Charter Schools Weekly Newsletter for February 21, 2020

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3981


Upcoming Events


March 1, 2020

NC ACCESS Applications due in Epicenter


March 4 - 5, 2020

State Board of Education Meeting


March 9, 2020

Charter Schools Advisory Board Meeting


March 26, 2020

Leading & Learning Day at The Capitol Encore Academy

Leading & Learning Day agenda


Future Action Items 


July 28, 2020

OCS Huddle West at Brevard Academy


October 22nd & 23rd, 2020

Charter Schools Leadership Institute 2020


NCDPI Office of Charter Schools (OCS) Updates

Important reminder prior to running your enrollment lottery


Dear school leaders and vendors who assist with PowerSchool or the enrollment lottery, please note you must enter student records individually into PowerSchool. Do not import batch data.


As Charters begin to prepare for the new school year, NCDPI would like to remind PowerSchool admins and third-party management companies that students should not be imported into the system. Importing student records bypasses our UID integration and customization, therefore all students should be entered individually, following the steps providing in this Quick Reference Document. Importing student records bypasses our UID integration and creates duplicate records in PowerSchool if the student has an existing record in the UID system. We currently have an overwhelming amount of duplicate records and clean up of duplicate records could take an extended length of time. 


Please review the steps provided in this document and let us know if you have any questions. We appreciate your cooperation in this process.


Did you know……


The Charter School Health Annual Report is the primary indicator for how well your school is following  Department of Health & Human Services standards, determining your status on the A17 Performance Framework measure. 


Please click here and review the template for this self report that your school will submit in May.  It is very important that the person filling out the report for your school understands all of the questions, practices at your school, and expectations in order to meet compliance.  Your school may be doing everything right but if the report incorrectly indicates 'no' it is going to result in a less than perfect Performance Framework report. When the annual report window opens for submission we will provide a link in an Epicenter task to bring it front and center!


Within Epicenter, there is a webinar for the A17, check it out!


Question Marks

Newsletter for Professional Development and Renewal

Professional Learning 101


The Scoop with Coop - Renewals


The Scoop with Coop is a newsletter that focuses on the North Carolina Charter School Renewal process.  In addition, this letter provides insight on a variety of charter school topics to assist our leaders and readers alike!



SAVE the DATE: March 9, 2020 to March 11, 2020 Charter School Connections Conference-Cullowhee


How can charter school teachers build networks of support for schools, staff, and students? With each charter school operating as an independent LEA, how do we form communities with other charter school educators to share best practices and increase community support?


Explore how teachers can better advocate for their specific school and charters in general and how to develop your own leadership style to help support school initiatives. Learn best practices in connecting students to digital learning and student leadership development through exploring personalized, project-based and flipped learning. Discuss ways to model these practices in your schools. Using a “make and take” model, participants will have time to develop a communication or networking plan, digital lessons, and project-based modules to share with your school.




For Counselors By Counselors ----  March 17th! 


Calling all counselors within the North Carolina charter school network!  The Office of Charter Schools is hosting the first annual FCBC social!  Please come and enjoy meeting one another.    YOU have a network, YOU are appreciated!


Location: 301 N Wilmington St, Raleigh, NC 27601

Room: 150B

Time: 1:30 p.m. to 4:00 p.m.

RSVP at the link below!



2020 SECU People Helping People Scholarship (DEADLINE IS MARCH 20TH)


Charter High School leaders:


It is time again to begin thinking about the 2020 SECU Foundation People Helping People Scholarship! Each year, $10,000.00 scholarships have been awarded to three graduating senior attending North Carolina Charter Schools.


These scholarships will be awarded to students attending one of the 16 constituent campuses of the University of North Carolina. Funds are made possible through the contributions to SECU Foundation by members of the State Employees’ Credit Union. 


Please see the attached memo, Eligibility Criteria, Program Application and Consent Form linked below.


2020 Charter Schools People Helping People Memo


2020 Charter Schools People Helping People Eligibility Criteria


2020 Charter Schools People Helping People Operating Procedures


2020 Charter Schools People Helping People Consent Form


2020 Charter Schools People Helping People Application



Charter School Leadership Institute 2020


Charter Schools Leadership Institute 2020

Triangle Math & Science Academy

312 Gregson Dr., Cary, NC 27511

October 22nd & 23rd, 2020


Don't Miss This

NC Department of Public Instruction (NCDPI) Updates

FBS - Financial and Business Website Outline Helps Visitors Find Content


If you need help locating content on the new Financial and Business Services (FBS) website, check out the FBS website outline in the What’s New section on the FBS home page. 

The outline lists the main navigation areas for the site, then highlights content that is available for each area.

Web Links:


World View’s Spring Programs for K-12 Educators


Important clarifying information regarding school bus drivers and drug testing


Home Base Meet-Ups!

The third round of Home Base Meet-Ups for the 2019-20 school year is scheduled for Monday, February 24 through Thursday, February 27, 2020.

Come join us for face-to-face collaboration and networking!  Many PSUs are doing great things, and this is a great opportunity to share new innovations.  Live stream options for all products will be offered for those who cannot attend a face-to-face session.

For complete registration details, please link to the February 2020 HBMU Invitation. Click on the Home Base Meet-Up Registration link to register, and visit the Home Base Meet-Ups 2019-20 Schedule for future meeting dates and locations.


Home Base Meet-ups

Start Time and End Time Reporting

The Start-Time and End-Time Report was re-opened on February 1, 2020 to give public school units (PSUs) the opportunity to make any necessary corrections or modifications.  Corrections must be completed and reports submitted by March 1.  PSUs may refer to the QRD, School Start-Times and End-Times (,  for assistance.


Career and College Promise (CCP) Update


Updates have been made to the Career and College Promise Memo. This update includes:

  • Workforce Continuing Education (WCE) Course Codes for 2020-21
  • WCE Pathway Update
  • Dual Credit Allowances Chart Clarification
  • CCP eligibility for 9th and 10th graders Update
  • Reminder Guidance for Less than Three Credit Hour Courses

If you have questions regarding CTE/WCE pathways, please contact Delores P. Ali at  If you have questions regarding new legislation, policies or CT pathways, please contact Sneha Shah-Coltrane at


CTE CCP Generic Course Code Guidance

An updated version of the CTE CCP Generic Course Code Guidance document has been posted. This update includes Workforce Continuing Education (WCE) generic course codes. If you have questions about the 2020-2021 new CTE course codes and generic coding system, please enter your questions into the Question Collection Form. A webinar will be hosted by CTE in early March and your feedback will help us address your concerns.


Integrated Academic and Behavior Systems


The link has been repaired.  


SAVE THE DATE - February 27!

Innovate! Every Classroom, Every Day

Digital Learning Day 2020 is February 27! Save the date and join thousands of educators and students in celebrating #DLDay.


Annual State Technology Directors' Meeting Registration and New Recognition Program

We are less than a month away from The Annual Technology Directors' Meeting which will be held on Wednesday, March 4 from 1:00 PM to 4:00 PM in Room 402 at the Raleigh Convention Center. The theme this year is Reimagining Collaboration and Support

We look forward to seeing you on March 4 to collaborate, network and learn together through discussions and roundtable events.  Please register now and share with your  colleagues:

(Light snacks will be served.)


North Carolina Teacher Working Conditions Survey Opens March 2nd


Between March 2nd and March 31st 2020, all teachers and school-based licensed educators in North Carolina will have the opportunity to answer questions on the 10th biennial statewide NC Teacher Working Conditions (NC TWC) Survey. The NC TWC is an online, anonymous survey that assesses teachers’ working conditions in key areas. Questions focus on time, facilities and resources, community support and involvement, managing student conduct, teacher leadership, school leadership, professional development, instructional practices and support, and new teacher support.


2020 brings many new aspects of the survey. This year the survey has a new vendor, The Center for Optimal Learning Environments (COLE);  a new website,; and new questions to gauge teachers’ perceptions about equity and school safety.


There is no opt-out process with the survey. All educational entities with school numbers are included in the survey and expected to participate. All schools that reach the minimum threshold of 40% response rate with at least 5 educators completing the survey will be issued a detailed online report.


This year the Office of Charter Schools joined our NC TWC Advisory Committee to help us strategize on how to increase Charter School participation from 73% in 2018 to 100% in 2020. Participation is key in documenting and analyzing school improvement through innovation.


A partnership between the North Carolina Department of Public Instruction (NCDPI), The North Carolina Business Committee for Education (NCBCE), North Carolina Principals and Assistant Principals’ Association (NCPAPA), North Carolina Association of Educators (NCAE), and the Personnel Administrators of North Carolina (PENC) this year made it possible for schools to be eligible for prizes and monetary incentives.  All schools to reach a 100 percent response rate are eligible to receive a cash prize.  Response rates will be shown in real time on the website at Drawings will be held throughout the survey window. Those schools picked will be featured on the new website.


2020 Survey results and findings will be presented to the State Board of Education and released to the public six weeks after the survey closes.  Preparation webinar recordings can be found here. For more information regarding the NCTWCS initiative, please contact Dr. Cynthia Martin,  




This only applies to the following Required Activities:  Item #4 (Professional Development) and Optional Activities:  Items A and C.


If your school has a pre-planned event that will take place after the Purple Star application submission deadline of February 28, 2020, your school can still use that event as evidence. Please provide documentation to clarify what that event entails (i.e. social media outreach, timeline, potential outcomes, or any other relevant information). For example:  Jim Jones Elementary has a Purple Up! event scheduled for April. The event can still meet the requirements, as long as the evidence provided indicates the event details so that it is clear during the application screening process. All planned events that coincide with this academic school year (for the 2019-2020 Purple Star Award period) must be complete no later than June 30, 2020.


SAVE THE DATE:  The Purple Star Award Ceremony will be held in Wayne County on April 30th.  Plan for the event to last from 10-12, but with an unknown number of applicants at this point, the event could extend beyond that window.  Thank you Dr. Dunsmore for housing this event!



EC Division



Please review the attached memo regarding a professional development opportunity for LEAs & Charter Schools looking to create an Assistive Technology Team. 


Update on ECATS


Superintendents and Charter School Directors,

Please see the attached memo, an update on ECATS, from Dr. Beverly Emory, Deputy Superintendent of District Support.


EC Web Links:


SS Academic Policy Update Memo.pdf






2019 DB Census FAQ.pdf


Deaf-blind Census 2019 Memo.pdf



NCEES upcoming webinars


Mark your calendars for the upcoming NCEES webinars. All webinars will be recorded and posted to the Webinar Series document located on Click the titles below to register.


Please click the following link to review the full list:  NCEES 2019-2020 Webinars



New Assistant Principal NCEES Series 4

Note:  Participants only register 1 time for all 10 meetings included in the series.

Description: New assistant principals need consistent ongoing support.  This New Assistant Principal NCEES Series will offer 10 meetings over the 2019-20 school year.  Each meeting will address timely topics to support NCEES, ensuring fair and reliable practices for assistant principals to support teacher growth.  This series will also focus on the growth and development of the AP using the NC School Executive Standards within the AP evaluation process.  An agenda outline for all 10 meetings has been developed. In addition, participants will have a link to submit questions and ideas for topics/ standards to be covered throughout the series. This participant driven agenda will provide relative professional development that is immediately applicable for leader success.  A deeper study of the standards will be guided by the feedback survey. Also note:  The agenda may change throughout the series depending on professional development needs of the participants.

Link to agenda outline for all 10 meetings

Target Audience: NEW Assistant Principals

Remaining Dates:  February 25, March 31, April 28, May 26, June 16

Time: 4-5 p.m.


Providing Quality Feedback and the Summative Evaluation

Description: The Summative Evaluation can be difficult and stressful for the evaluator and the teacher. This webinar will provide ways to use the language of the Professional Teaching Standards and the rubric to ensure accurate and reliable feedback as it relates to the Summative Evaluation. Effective feedback strategies and practices will be discussed, including how to structure a framework/protocol for the Summary Evaluation Conference.

Target Audience: Observers and Evaluators

Remaining Dates: March 3

Time: 4-5 p.m.


EOY for Teachers/ Support Staff


Description: Participants will gain an understanding of the process for completing the Professional Development Plan End-of-Year Review. Teachers will explore the steps leading to the Summary Evaluation Conference, how to complete the signatures acknowledging the summary evaluation and how to provide a written response and artifacts.

Target Audience: Teachers and Support Staff, Evaluators, Observers

Remaining Dates: March 10

Time: 4-5 p.m.


Conferences, Workshops and Institutes

Register Early for the CCES 2020 Conference and SAVE!


Early Bird Registration for the 2020 Connecting Communities of Education Stakeholders (CCES) Conference is now open.  This year, credit card payments will be accepted!  Rates will increase February 29, 2020.


Registration BEFORE February 29, 2020

Registration ON/AFTER February 29, 2020

1 Day only (Monday through Wednesday)




2 Days (Monday through Wednesday)




3 Days (Monday through Wednesday)




Post-Conference (Thursday)




All teachers, student services personnel, principals, superintendents, parents, school administrators, community and business representatives are invited. Our registration options provide flexibility for schools and districts.  Visit the Registration Webpage for more information.


Registration Link:


NC Reading Conference


51st NC Reading & Literacy Conference Spark the Magic: Creating a Passion for Literacy


Geared to K-12 teachers and administrators, the 51st Annual NC Reading Conference will be held at the Benton Convention Center, Winston-Salem, March 22 – 24, 2020. Educators can earn up to 2.0 literacy CEUs attending sessions by NC DPI, nationally recognized professional speakers and authors, college professors, classroom teachers and specialists. NEW THIS YEAR: Leadership track for administrators – sessions by Adam Dovico, Steve Lassiter, Jason Griffin. 


Featured professional speakers & authors: Colby Sharp, Tanny McGregor, Adria Klein, Pernille Ripp, Donalyn Miller, Sharon Draper, Sue Soltis, Lester Laminack, Stacy McAnulty, Nora Carpenter, Tracy Deonn Walker, John Claude Bemis, Camille Andros, Kelly Starling Lyons, Jennie Liu.



Sample session topics include: 

* Best Practices for Imlementing the Current ELA NC Standard  Course of Study

* Using the Best Digital Tools in the Classroom

* Differentiating Instruction for Diverse Classrooms

* Reading Complex Texts

* Fostering Academic Language in the Classroom

* Disciplinary Literacy

* Critical Literacy

* Making Data-driven Decisions for Instruction

* Involving Parents in Literacy


For online registration and detailed conference information, go to Annual Conference at For conference questions, email or call Jean House at 919-606-3806.


Other News From Our Charter Schools

Leadership Opportunity with a North Carolina Charter School in Lake Lure, NC

Executive Director 

(full time, beginning July 1, 2020 (or earlier if possible)


Lake Lure Executive Director Job Posting


Alpha Academy Hosting Science Olympiad


Alpha Academy is hosting it 1st NC Elementary Science Olympiad!  The event will take place on April 4th on our campus.  We are excited to provide the opportunity for third, fourth and fifth graders to engage and explore the fantastic world of science!  The mission of Science Olympiad is  to improve the quality of K-12 science education, increasing male, female and minority interest in science, creating a technologically-literate workforce and providing recognition for outstanding achievement by both students and teachers  We are endeavoring to uphold the mission. Ms. Jones will assist in the sign up process and any coaching questions.  Please contact her 910 223-7711 ext 235. Please join us and watch your students grow!  


In Case You Missed It

Inquiry Conference


The Cape Fear Center for Inquiry in Wilmington, NC is having its first ever Inquiry Conference.  The Cultivating Curiosity Conference will be held on Saturday, March 28 with CFCI faculty and stakeholder presentations. It's a half day workshop focusing on the theme of Inquiry for All with keynote speaker, Dr. Brian Housand. Sessions are open to teachers, future educators, and parents who are interested in learning more about sparking wonder in their child's education. Topics included are "Inquiry and Innovation in the Math Classroom," "Emmitt Till and the Death that Ignited Change," and more. For more information, visit




Core Plus Math Textbooks For Sale


SIOP - Sheltered Instruction Observation Protoco


Sheltered Instruction Observation Protocol (SIOP) at CASA Esperanza March 6 and April 13.

Registration: SIOP registration at Casa Esperanza