Office of Charter Schools Weekly Newsletter for February 7, 2020

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3981


Upcoming Events


February 10, 2020

Charter Schools Advisory Board Meeting


February 10, 2020

HR Webinar at 10:30am


Future Action Items 


March 1, 2020

NC ACCESS Applications due in Epicenter


March 26, 2020

Leading & Learning Day at The Capitol Encore Academy

Leading & Learning Day agenda


July 28, 2020

OCS Huddle West at Brevard Academy


NCDPI Office of Charter Schools (OCS) Updates

Important reminder prior to running your enrollment lottery


Dear school leaders and vendors who assist with PowerSchool or the enrollment lottery, please note you must enter student records individually into PowerSchool. Do not import batch data.


As Charters begin to prepare for the new school year, NCDPI would like to remind PowerSchool admins and third-party management companies that students should not be imported into the system. Importing student records bypasses our UID integration and customization, therefore all students should be entered individually, following the steps providing in this Quick Reference Document. Importing student records bypasses our UID integration and creates duplicate records in PowerSchool if the student has an existing record in the UID system. We currently have an overwhelming amount of duplicate records and clean up of duplicate records could take an extended length of time. 


Please review the steps provided in this document and let us know if you have any questions. We appreciate your cooperation in this process.


Did you know……

Academic Policy Updates



Question Marks


Newsletter for Professional Development and Renewal


Professional Learning 101



The Scoop with Coop - Renewals


The Scoop with Coop is a newsletter that focuses on the North Carolina Charter School Renewal process.  In addition, this letter provides insight on a variety of charter school topics to assist our leaders and readers alike!


SAVE the DATE: March 9, 2020 to March 11, 2020 Charter School Connections Conference-Cullowhee


How can charter school teachers build networks of support for schools, staff, and students? With each charter school operating as an independent LEA, how do we form communities with other charter school educators to share best practices and increase community support?


Explore how teachers can better advocate for their specific school and charters in general and how to develop your own leadership style to help support school initiatives. Learn best practices in connecting students to digital learning and student leadership development through exploring personalized, project-based and flipped learning. Discuss ways to model these practices in your schools. Using a “make and take” model, participants will have time to develop a communication or networking plan, digital lessons, and project-based modules to share with your school.




For Counselors By Counselors ----  March 17th! 


Calling all counselors within the North Carolina charter school network!  The Office of Charter Schools is hosting the first annual FCBC social!  Please come and enjoy meeting one another.    YOU have a network, YOU are appreciated!


Location: 301 N Wilmington St, Raleigh, NC 27601

Room: 150B

Time: 1:30 p.m. to 4:00 p.m.

RSVP at the link below!



2020 SECU People Helping People Scholarship (DEADLINE IS MARCH 20TH)


Charter High School leaders:


It is time again to begin thinking about the 2020 SECU Foundation People Helping People Scholarship! Each year, $10,000.00 scholarships have been awarded to three graduating senior attending North Carolina Charter Schools.


These scholarships will be awarded to students attending one of the 16 constituent campuses of the University of North Carolina. Funds are made possible through the contributions to SECU Foundation by members of the State Employees’ Credit Union. 


Please see the attached memo, Eligibility Criteria, Program Application and Consent Form linked below.


2020 Charter Schools People Helping People Memo


2020 Charter Schools People Helping People Eligibility Criteria


2020 Charter Schools People Helping People Operating Procedures


2020 Charter Schools People Helping People Consent Form


2020 Charter Schools People Helping People Application


NC Department of Public Instruction (NCDPI) Updates

FBS - Financial and Business Website Outline Helps Visitors Find Content


If you need help locating content on the new Financial and Business Services (FBS) website, check out the FBS website outline in the What’s New section on the FBS home page. 

The outline lists the main navigation areas for the site, then highlights content that is available for each area.


STEM Lady Cardinal Mentorship Program: NCDOA

See attached flyer and application


The Department of Administration is seeking female high school students with an interest in state government and S.T.E.M. fields to participate in The Lady Cardinal Mentorship Program.

Lady Cardinals will participate in mentorship from agency leaders, group projects and S.T.E.M. enrichment opportunities.  Participants will be provided a stipend upon completion of the program.


Questions? Contact: Candace F. Dudley /

Internship & Youth Council Coordinator

Youth Involvement Office


HR Webinar

Greetings HR Directors:


Regrettably, I must cancel the HR Webinar scheduled for Friday, February 7th.  We have rescheduled the webinar for Monday, February 10th at 10:30 AM.  I apologize for the short notice, but I have an unavoidable conflict on Friday.  Please know that we will record the webinar and make it available for those who cannot attend.


Please let me know if you have any questions.




Thomas Tomberlin
Director, Educator Recruitment and Support
Office of the Deputy State Superintendent of District Support
North Carolina Department of Public Instruction

(O) 919-807-3436 !New Number!



MTSS Charter Message


February 7, 2020


School improvement, simply stated is describing what we are going to do as a school then asking, “did we do what we said we were going to do?” and  “What happened as a result?”

From a behavioral lens, effective schools install Core behavior practices that clearly identify:

  • school-wide expectations, 
  • social-emotional skills instruction, 
  • classroom management practices, and 
  • school-wide behavior data and social-emotional data

Which of the items above are strengths for your school? Which do you need to prioritize? 

If your team needs additional support with ensuring a school climate where each and every teacher is supported and all students are successful, reach out to your IABS Consultant or view this and other behavior resources in the LiveBinder. 



Funding Opportunity Announcement (FOA) No. FG-20-003 from SAMHSA


To whom it may concern:


We have learned about a funding opportunity that is specifically for school mental health supports. This deadline to apply for this funding is due February 12th. This grant is for $1 million for 18 months of disaster supports and they are giving out 70 awards in total.


If you are interested in applying and need support in writing or implementation, it is possible to get support from the National Center for School Mental Health. We would be happy to connect you with someone from their team to see if they are able to address your needs. 


Executive summary:

"The Substance Abuse and Mental Health Services Administration (SAMHSA) is accepting applications for fiscal year (FY) 2020 Disaster Response Grant Program – School-Based Services. The purpose of this program is to provide mental and substance use disorder treatment, crisis counseling, and other related supports to children in school-based settings impacted by Hurricanes Florence and Michael, Typhoon Mangkhut, Super Typhoon Yutu, and wildfires and earthquakes occurring in calendar year 2018 and tornadoes and floods occurring in calendar year 2019 in those areas for which a major disaster or emergency was declared under section 401 or 501 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5170 and 5191) (referred to under this heading as ‘‘covered disaster or emergency’’), including activities authorized under section 319(a) of the Public Health Service Act. SAMHSA recognizes the impact natural disasters can have, particularly on youth, and is providing funding to mitigate this impact."


Please use this link for more information:


The Southeast MHTTC Team


State Board of Education Policy GRAD-008 Update


Dear AP,IB,CIE Coordinators,


The State Board of Education Policy GRAD-008: Advanced Courses Satisfying Graduation Requirements was discussed on February 5 at the monthly Board of Education meeting. Sneha Shah-Coltrane, Director of Advanced Learning and Gifted Education, presented technical changes to be made to the policy to streamline language.


One addition to the policy is the introduction of IB History SL (4I178X0) to satisfy the World History graduation requirement.


View the link to the meeting agenda for this item and supporting documents by clicking here. We anticipate approval at the March State Board of Education meeting. We wanted you to have this information now to support your scheduling needs.


Please contact Beth Cross, State Consultant for Advanced Learning and Gifted Education with questions or for more information.


Home Base Meet-Ups Invite


The third round of Home Base Meet-Ups for the 2019-20 school year is scheduled for Monday, February 24 through Thursday, February 27, 2020. Don't miss this great opportunity to collaborate and network with your peers face-to-face. Live stream options for all products will be offered for those who cannot attend a face-to-face session.


For complete registration details, please link to the February 2020 HBMU Invitation. Click on the Home Base Meet-Up Registration link to register, and visit the Home Base Meet-Ups 2019-20 Schedule for future meeting dates and locations.


Home Base Meet-ups



This only applies to the following Required Activities:  Item #4 (Professional Development) and Optional Activities:  Items A and C.


If your school has a pre-planned event that will take place after the Purple Star application submission deadline of February 28, 2020, your school can still use that event as evidence. Please provide documentation to clarify what that event entails (i.e. social media outreach, timeline, potential outcomes, or any other relevant information). For example:  Jim Jones Elementary has a Purple Up! event scheduled for April. The event can still meet the requirements, as long as the evidence provided indicates the event details so that it is clear during the application screening process. All planned events that coincide with this academic school year (for the 2019-2020 Purple Star Award period) must be complete no later than June 30, 2020.


SAVE THE DATE:  The Purple Star Award Ceremony will be held in Wayne County on April 30th.  Plan for the event to last from 10-12, but with an unknown number of applicants at this point, the event could extend beyond that window.  Thank you Dr. Dunsmore for housing this event!  


Purple Star Designation

EC Division

ECATS Monday Message 02032020




Due to the delay in the state budget and allotments, the mid-year Combined Expenditure Report (CER) will not be required.

The 2019-2020 pre-populated CER will be emailed to EC Directors and Coordinators by February 21, 2020.

The only required CER submission for 2019-2020 will be due by July 15, 2020. As in previous years, the document should be submitted via email to in the original Excel format.

More information concerning the submission of the CER will be provided when they are distributed in February. Please direct any questions to Matt Hoskins at



EC Director/Coordinator Webinar Registration


Please follow this link to register for the EC Director/Coordinator webinars.  You will need to register ahead of time in order to connect to the webinar. After registering, you will receive a confirmation email containing information about joining the webinar.


Roster Verification Webinar


The Office of Charter Schools is teaming up with Mr. Paul Marshall, Program Specialist of Academic Services to provide Roster Verification training.  The webinar “Everything you want to know about Roster Verification, but are afraid to ask” is being offered February 11, 2020 from 10:30-11:30 am.  Resources will be shared with all participants.  Please join us!


The registration link is below


Conferences, Workshops and Institutes

2020 EC Directors March Institute

Please see the attached memo regarding the 2020 EC Directors March Institute. 


March Institute Registration Link:


Registration closes 2/17/2020 - no onsite or late registrations will be accepted. 


Hotel Reservation Link:


Room block closes 2/14/2020 please reserve your rooms as soon as possible


NC Reading Conference


51st NC Reading & Literacy Conference Spark the Magic: Creating a Passion for Literacy


Geared to K-12 teachers and administrators, the 51st Annual NC Reading Conference will be held at the Benton Convention Center, Winston-Salem, March 22 – 24, 2020. Educators can earn up to 2.0 literacy CEUs attending sessions by NC DPI, nationally recognized professional speakers and authors, college professors, classroom teachers and specialists. NEW THIS YEAR: Leadership track for administrators – sessions by Adam Dovico, Steve Lassiter, Jason Griffin. 


Featured professional speakers & authors: Colby Sharp, Tanny McGregor, Adria Klein, Pernille Ripp, Donalyn Miller, Sharon Draper, Sue Soltis, Lester Laminack, Stacy McAnulty, Nora Carpenter, Tracy Deonn Walker, John Claude Bemis, Camille Andros, Kelly Starling Lyons, Jennie Liu.



Sample session topics include: 

* Best Practices for Imlementing the Current ELA NC Standard  Course of Study

* Using the Best Digital Tools in the Classroom

* Differentiating Instruction for Diverse Classrooms

* Reading Complex Texts

* Fostering Academic Language in the Classroom

* Disciplinary Literacy

* Critical Literacy

* Making Data-driven Decisions for Instruction

* Involving Parents in Literacy


For online registration and detailed conference information, go to Annual Conference at For conference questions, email or call Jean House at 919-606-3806.



Leadership Institute for Future Teachers


Nominations are now being accepted for NC State's College of Education Leadership Institute for Future Teachers (LIFT), which will take place Sunday - Thursday, June 14 – 18, 2020.

LIFT is a five-day, residential program for students of color and bilingual students who are rising high school seniors in North Carolina interested in leadership development and exploring a career in education. The program will be held on NC State’s campus with all expenses paid except for travel to and from Raleigh.


LIFT students will have the opportunity to:


  • Engage in intensive and innovative on-campus activities
  • Interact with statewide leaders in education
  • Enhance communication and leadership skills to be competitive for statewide and national scholarships
  • Develop friendships with like-minded high school students across the state
  • Be mentored by current NC State students who will serve as program co-facilitators
  • Receive ongoing encouragement and support after the program through digital engagement 


In order to participate in LIFT, students must be nominated by a high school counselor, teacher, principal, or parent. They can also self-nominate. If you know any students who could benefit from this opportunity, please nominate them by or before February 21 using one of the online nomination forms linked on the LIFT website.


You can view more information on the LIFT website ( or in the attached flyer, which is in both English and Spanish.


LeadershipInstituteforFutureTeachers 1-28-20.pdf


Mark your Calendar

Other News From Our Charter Schools

Web Links:


NC charter schools lag behind traditional public schools in access to nurses


It’s Time to Dispel Charter School Myths and Celebrate All  Good Schools


Director position at Carolina Charter Academy


Superintendent at Neuse Charter School


Inquiry Conference


The Cape Fear Center for Inquiry in Wilmington, NC is having its first ever Inquiry Conference.  The Cultivating Curiosity Conference will be held on Saturday, March 28 with CFCI faculty and stakeholder presentations. It's a half day workshop focusing on the theme of Inquiry for All with keynote speaker, Dr. Brian Housand. Sessions are open to teachers, future educators, and parents who are interested in learning more about sparking wonder in their child's education. Topics included are "Inquiry and Innovation in the Math Classroom," "Emmitt Till and the Death that Ignited Change," and more. For more information, visit