Office of Charter Schools Weekly Newsletter for January 31, 2020

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3981


Upcoming Events


February 5 - 6, 2020

State Board of Education Meeting


February 10, 2020

Charter Schools Advisory Board Meeting


Future Action Items 


March 1, 2020

NC ACCESS Applications due in Epicenter


March 26, 2020

Leading & Learning Day at The Capitol Encore Academy

Leading & Learning Day agenda


July 28, 2020

OCS Huddle West at Brevard Academy


NCDPI Office of Charter Schools (OCS) Updates

Important reminder prior to running your enrollment lottery


Dear school leaders and vendors who assist with PowerSchool or the enrollment lottery, please note you must enter student records individually into PowerSchool. Do not import batch data.


As Charters begin to prepare for the new school year, NCDPI would like to remind PowerSchool admins and third-party management companies that students should not be imported into the system. Importing student records bypasses our UID integration and customization, therefore all students should be entered individually, following the steps providing in this Quick Reference Document. Importing student records bypasses our UID integration and creates duplicate records in PowerSchool if the student has an existing record in the UID system. We currently have an overwhelming amount of duplicate records and clean up of duplicate records could take an extended length of time. 


Please review the steps provided in this document and let us know if you have any questions. We appreciate your cooperation in this process.




Professional Learning 101


The Scoop with Coop


The Scoop with Coop is a newsletter that focuses on the North Carolina Charter School Renewal process.  In addition, this letter provides insight on a variety of charter school topics to assist our leaders and readers alike!




Did you know……


Academic Policy Updates



Question Marks

SAVE the DATE: March 9, 2020 to March 11, 2020 Charter School Connections Conference-Cullowhee


How can charter school teachers build networks of support for schools, staff, and students? With each charter school operating as an independent LEA, how do we form communities with other charter school educators to share best practices and increase community support?


Explore how teachers can better advocate for their specific school and charters in general and how to develop your own leadership style to help support school initiatives. Learn best practices in connecting students to digital learning and student leadership development through exploring personalized, project-based and flipped learning. Discuss ways to model these practices in your schools. Using a “make and take” model, participants will have time to develop a communication or networking plan, digital lessons, and project-based modules to share with your school.




For Counselors By Counselors ----  March 17th! 


Calling all counselors within the North Carolina charter school network!  The Office of Charter Schools is hosting the first annual FCBC social!  Please come and enjoy meeting one another.    YOU have a network, YOU are appreciated!


Location: 301 N Wilmington St, Raleigh, NC 27601

Room: 150B

Time: 1:30 p.m. to 4:00 p.m.

RSVP at the link below!





2020 SECU People Helping People Scholarship (DEADLINE IS MARCH 20TH)


Charter High School leaders:


It is time again to begin thinking about the 2020 SECU Foundation People Helping People Scholarship! Each year, $10,000.00 scholarships have been awarded to three graduating senior attending North Carolina Charter Schools.


These scholarships will be awarded to students attending one of the 16 constituent campuses of the University of North Carolina. Funds are made possible through the contributions to SECU Foundation by members of the State Employees’ Credit Union. 


Please see the attached memo, Eligibility Criteria, Program Application and Consent Form linked below.


2020 Charter Schools People Helping People Memo


2020 Charter Schools People Helping People Eligibility Criteria


2020 Charter Schools People Helping People Operating Procedures


2020 Charter Schools People Helping People Consent Form


2020 Charter Schools People Helping People Application


NC Department of Public Instruction (NCDPI) Updates

FBS - Financial and Business Website Outline Helps Visitors Find Content


If you need help locating content on the new Financial and Business Services (FBS) website, check out the FBS website outline in the What’s New section on the FBS home page. 

The outline lists the main navigation areas for the site, then highlights content that is available for each area.


Web Links:


ECATS: Monday Message

20200127-Monday Message.pdf


District & Regional Support

Important Info from District & Regional Support


Teacher Bonuses


Teacher performance bonuses not related to third grade reading are approved for payment and must be paid by January 31st. The hold on processing any payment related to third grade reading teacher bonuses is still in effect and the list of names on the secure shell should not be considered final. DPI will notify all public school units when the final review is complete. DPI is aware that this delay may prevent LEAs from being able to process payments by January 31st.


MTSS Charter Message

January 31, 2020


Because being busy is seen as the norm and a way of life, educators do not slow down to recognize how stressed they might be. Often educators have a difficult time saying no to things they care about, and they care deeply about educating students. While we are building effective systems for our students, we want to ensure the adults who support them are able to focus on their own social emotional competencies and self care. That is why the IABS team is embedding adult Social Emotional Learning (SEL) within our professional development. During recent MTSS Networking sessions, time was provided for participants to share ideas on self care strategies they currently implement. These educators also took time to read and reflect on one of the following articles: 

Adult SEL is a critical component to core SEL practices. As part of an MTSS, we encourage coordinators and team members to understand what stresses them and develop ways to deal with those stressors. Several of these team members planned to facilitate activities where staff could use the linked resources to intentionally build a system that is supportive of both staff and students. Share with us at how your teams are working towards developing these competencies. Thank you for all you do as school leaders.



December 2019 Child Count Change Report: 1/31/2020


The 2019 Year-to-Year Change Report showing the student count changes for each LEA from the December 2018 Child Count to the December 2019 Child Count has been posted to the ECATS information site in the Reporting section.


Please look at the report, and if your LEA, charter school, or state operated program has been listed in red text, your district has shown a significant increase or decrease of more or less than 20% and more than 20 students between the two school years. 


The EC Director should email an explanation for the significant change to by 3/1/2020.  Districts only need to send in an explanation if their information on the report is in red text. We appreciate your timely response to this request.



NCDPI Course Code Update for the 2020-2021 School Year


The 2020-2021 course codes are now available in PowerSchool and accessible for scheduling courses.  The Master Course Code List can be viewed at


We apologize that the courses were not fully active on January 22 when the master list was released.  For questions or concerns regarding course coding, please contact Brandon Young at


Public Announcement: K-12 Social Studies Draft 1 - Public Review


In an effort to ensure that ALL of our stakeholders have an opportunity to provide feedback on draft one of the proposed Social Studies Standards the survey window has been extended through February 15, 2020. By February 3rd, DPI Social Studies Consultants will create preliminary crosswalks between the approved standards and the draft one proposed standards for high school courses. These crosswalks will demonstrate at a standards level the proposed changes in alignment with legislation and policy and will provide potential content examples. These resources will be available on the google site and links will be shared as soon as they are available. Please keep in mind that there will likely be at least one, probably two additional sets of revised draft standards for public review and feedback prior to approval by the State Board of Education.


Please share the announcement below and encourage all interested parties to review the proposed standards and share their thoughts. The external writing and review teams will utilize survey data, focus group data, and other stakeholder feedback to make changes for draft two. Draft two of the proposed standards will be available for public review and comment in the spring.


Public Announcement: K-12 Social Studies Draft 1 - Public Review - *EXTENDED*


Per SBE policy SCOS-012, the standards revision process is feedback-based, research-informed, improvement-oriented, and process driven. The NCDPI K-12 Social Studies Team is deeply committed to ensuring that the Revision Process include the consideration of all concerns posed by educators in the schools and local districts.


The public feedback survey for Draft 1 opened on December 13, 2019 and will close on February 15, 2020. Each course, kindergarten through high school, has its own individual survey. The feedback provided from these surveys will be used in conjunction with input from teachers and social studies specialists from North Carolina Public Schools to create Draft 2 of the standards.


Link: Standards Revision Survey


For more information, please contact: Dr. Lori Major Carlin, Section Chief, K-12 Social Studies and Arts Education; 919-807-3836 (Phone);


NEW (1/24/20) Social Studies Revisions FAQ

This FAQ will be updated throughout the revision process.



Home Base Meet-Ups Invite


The third round of Home Base Meet-Ups for the 2019-20 school year is scheduled for Monday, February 24 through Thursday, February 27, 2020. Don't miss this great opportunity to collaborate and network with your peers face-to-face. Live stream options for all products will be offered for those who cannot attend a face-to-face session.


For complete registration details, please link to the February 2020 HBMU Invitation. Click on the Home Base Meet-Up Registration link to register, and visit the Home Base Meet-Ups 2019-20 Schedule for future meeting dates and locations.


Home Base Meet-ups

February EC Director/Coordinator Webinar Registration


Please follow this link to register for the EC Director/Coordinator webinar on Tuesday, February 4th. You will need to register ahead of time in order to connect to the webinar. After registering, you will receive a confirmation email containing information about joining the webinar.


Roster Verification Webinar


The Office of Charter Schools is teaming up with Mr. Paul Marshall, Program Specialist of Academic Services to provide Roster Verification training.  The webinar “Everything you want to know about Roster Verification, but are afraid to ask” is being offered February 11, 2020 from 10:30-11:30 am.  Resources will be shared with all participants.  Please join us!


The registration link is below



Funding Opportunity Announcement (FOA) No. FG-20-003 from SAMHSA


To whom it may concern:


We have learned about a funding opportunity that is specifically for school mental health supports. This deadline to apply for this funding is due February 12th. This grant is for $1 million for 18 months of disaster supports and they are giving out 70 awards in total.


If you are interested in applying and need support in writing or implementation, it is possible to get support from the National Center for School Mental Health. We would be happy to connect you with someone from their team to see if they are able to address your needs. 


Executive summary:

"The Substance Abuse and Mental Health Services Administration (SAMHSA) is accepting applications for fiscal year (FY) 2020 Disaster Response Grant Program – School-Based Services. The purpose of this program is to provide mental and substance use disorder treatment, crisis counseling, and other related supports to children in school-based settings impacted by Hurricanes Florence and Michael, Typhoon Mangkhut, Super Typhoon Yutu, and wildfires and earthquakes occurring in calendar year 2018 and tornadoes and floods occurring in calendar year 2019 in those areas for which a major disaster or emergency was declared under section 401 or 501 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5170 and 5191) (referred to under this heading as ‘‘covered disaster or emergency’’), including activities authorized under section 319(a) of the Public Health Service Act. SAMHSA recognizes the impact natural disasters can have, particularly on youth, and is providing funding to mitigate this impact."


Please use this link for more information:


The Southeast MHTTC Team



Purple Star Update:




This only applies to the following Required Activities:  Item #4 (Professional Development) and Optional Activities:  Items A and C.


If your school has a pre-planned event that will take place after the Purple Star application submission deadline of February 28, 2020, your school can still use that event as evidence. Please provide documentation to clarify what that event entails (i.e. social media outreach, timeline, potential outcomes, or any other relevant information). For example:  Jim Jones Elementary has a Purple Up! event scheduled for April. The event can still meet the requirements, as long as the evidence provided indicates the event details so that it is clear during the application screening process. All planned events that coincide with this academic school year (for the 2019-2020 Purple Star Award period) must be complete no later than June 30, 2020.


SAVE THE DATE:  The Purple Star Award Ceremony will be held in Wayne County on April 30th.  Plan for the event to last from 10-12, but with an unknown number of applicants at this point, the event could extend beyond that window.  Thank you Dr. Dunsmore for housing this event!  


Clarifications on Read to Achieve and Students with Disabilities

Please see the attached memo regarding K-3 reading assessments and students with disabilities. 



EC Division Header

Framework for Literacy for Students with Significant Cognitive Disabilities

Please see the attached memo regarding upcoming Framework for Literacy training in Greensboro.



Autism Spectrum Disorder (ASD) PRC 118 Funding Memo


Please see the attached memo regarding PRC 118 funds to support retention and Professional Learning of related service personnel and capacity building in the area of services for students with ASD. 



Psychiatric Residential Treatment Facilities (PRTFs) Approved to Provide Special Education


Please see the attached memo regarding PRTFs that are approved to provide special education and related services to children with disabilities. 



Child Find Requirements & PowerSchool Enrollment


Please see the attached memo regarding Child Find Requirements and PowerSchool Enrollment from the Office of Early Learning. 



2020 EC Directors March Institute

Please see the attached memo regarding the 2020 EC Directors March Institute. 


March Institute Registration Link:


Registration closes 2/17/2020 - no onsite or late registrations will be accepted. 


Hotel Reservation Link:


Room block closes 2/14/2020 please reserve your rooms as soon as possible


Mark your Calendar



Due to the delay in the state budget and allotments, the mid-year Combined Expenditure Report (CER) will not be required.

The 2019-2020 pre-populated CER will be emailed to EC Directors and Coordinators by February 21, 2020.

The only required CER submission for 2019-2020 will be due by July 15, 2020. As in previous years, the document should be submitted via email to in the original Excel format.

More information concerning the submission of the CER will be provided when they are distributed in February. Please direct any questions to Matt Hoskins at


In Case You Missed It

NC Reading Conference


51st NC Reading & Literacy Conference Spark the Magic: Creating a Passion for Literacy


Geared to K-12 teachers and administrators, the 51st Annual NC Reading Conference will be held at the Benton Convention Center, Winston-Salem, March 22 – 24, 2020. Educators can earn up to 2.0 literacy CEUs attending sessions by NC DPI, nationally recognized professional speakers and authors, college professors, classroom teachers and specialists. NEW THIS YEAR: Leadership track for administrators – sessions by Adam Dovico, Steve Lassiter, Jason Griffin. 


Featured professional speakers & authors: Colby Sharp, Tanny McGregor, Adria Klein, Pernille Ripp, Donalyn Miller, Sharon Draper, Sue Soltis, Lester Laminack, Stacy McAnulty, Nora Carpenter, Tracy Deonn Walker, John Claude Bemis, Camille Andros, Kelly Starling Lyons, Jennie Liu.



Sample session topics include: 

* Best Practices for Imlementing the Current ELA NC Standard  Course of Study

* Using the Best Digital Tools in the Classroom

* Differentiating Instruction for Diverse Classrooms

* Reading Complex Texts

* Fostering Academic Language in the Classroom

* Disciplinary Literacy

* Critical Literacy

* Making Data-driven Decisions for Instruction

* Involving Parents in Literacy


For online registration and detailed conference information, go to Annual Conference at For conference questions, email or call Jean House at 919-606-3806.


Don't Miss This

STEM Lady Cardinal Mentorship Program: NCDOA

See attached flyer and application


The Department of Administration is seeking female high school students with an interest in state government and S.T.E.M. fields to participate in The Lady Cardinal Mentorship Program.

Lady Cardinals will participate in mentorship from agency leaders, group projects and S.T.E.M. enrichment opportunities.  Participants will be provided a stipend upon completion of the program.


Questions? Contact: Candace F. Dudley /

Internship & Youth Council Coordinator

Youth Involvement Office



Leadership Institute for Future Teachers


Nominations are now being accepted for NC State's College of Education Leadership Institute for Future Teachers (LIFT), which will take place Sunday - Thursday, June 14 – 18, 2020.

LIFT is a five-day, residential program for students of color and bilingual students who are rising high school seniors in North Carolina interested in leadership development and exploring a career in education. The program will be held on NC State’s campus with all expenses paid except for travel to and from Raleigh.


LIFT students will have the opportunity to:


  • Engage in intensive and innovative on-campus activities
  • Interact with statewide leaders in education
  • Enhance communication and leadership skills to be competitive for statewide and national scholarships
  • Develop friendships with like-minded high school students across the state
  • Be mentored by current NC State students who will serve as program co-facilitators
  • Receive ongoing encouragement and support after the program through digital engagement 


In order to participate in LIFT, students must be nominated by a high school counselor, teacher, principal, or parent. They can also self-nominate. If you know any students who could benefit from this opportunity, please nominate them by or before February 21 using one of the online nomination forms linked on the LIFT website.


You can view more information on the LIFT website ( or in the attached flyer, which is in both English and Spanish.


LeadershipInstituteforFutureTeachers 1-28-20.pdf


Other News From Our Charter Schools

UA Hires a New Headmaster

Union Academy has hired a new headmaster. The press release is in the link below.










Available Job Opportunities


Director position at Carolina Charter Academy


Superintendent at Neuse Charter School


KIPP North Carolina Executive Director:


KIPP Eastern North Carolina Chief Operating and Finance Officer