Office of Charter Schools Weekly Newsletter for December 13, 2019

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3981


Upcoming Events


January 8 - 9, 2020

State Board of Education Meeting


January 13, 2020

Charter Schools Advisory Board Meeting


January 15, 2020

NC ACCESS Letters of Intent due in Epicenter



Future Action Items 


March 1, 2020

NC ACCESS Applications due in Epicenter


March 26, 2020

Leading & Learning Day at The Capitol Encore Academy


July 28, 2020

OCS Huddle West at Brevard Academy




NCDPI Office of Charter Schools (OCS) Updates


Important Resources for Charter Schools: (Please Read)

Please click on each link.


Charter School Diabetes Memo


Charter School Epinephrine Memo


Did you know…….. New and Improved DPI Website!


The Office of Charter Schools, and all of DPI, has a new website!  This site is designed to be much more mobile friendly and we hope you enjoy the new look and feel.  Direct links to the old website will no longer work, so please bookmark this url:

Charter school specific information can be found on the right side of the navigation and all other DPI information can be found from the several drop down menus at the top.



Question Marks



Professional Learning 101


The Scoop with Coop


The Scoop with Coop is a newsletter that focuses on the North Carolina Charter School Renewal process.  In addition, this letter provides insight on a variety of charter school topics to assist our leaders and readers alike!





NC ACCESS Program Information and Application Training Sessions




The second application cycle of the NC ACCESS Subgrant Program is coming soon! The NC ACCESS team is holding several in-person technical assistance information and application training sessions from October 2019-January 2020 to assist prospective applicants with the subgrant application process.


Please note that each 2-hour session will consists of two parts: hour one is an informational session outlining the NC ACCESS Subgrant Program and its requirements, and hour two is an in-depth application training. Sessions with no registrants will be cancelled 24 hours prior to the training.


Learn more and view the full training schedule on our website or register for a training here.


Don't Miss This

NC ACCESS Subgrant Application Info


The 2019-2020 NC ACCESS Subgrant Application is available on the NC ACCESS Program website today!  Letters of Intent must be emailed to by January 15, 2020.  Applications are due by 5pm in Epicenter on March 1, 2020. 


For all NC ACCESS Program questions, please contact us at or 919.807.3981.


Early Registration Discounts to Fresh Take Conference


Fresh Take: Strategies for Student Success education conference is February 7, 2020 in Davidson, NC


Todd Whitaker's keynote is titled "What Great Educators Do Differently"


Visit our website to see all the details


Early registration and group discounts are available now


Register Now




Save the date


Leading & Learning Day  Thursday, March 26, 2020 at The Capitol Encore Academy


OCS Huddle West  Tuesday, July 28, 2020 at Brevard Academy






Washington Montessori Public Charter School in the News


Community Service:


Community Service:


New Building (Sec I):



NC Department of Public Instruction (NCDPI) Updates


ECATS: Monday Message

20191209Monday Message (1).pdf


Definition of High Quality Reading Instruction (Birth - 12th Grade) Survey



The North Carolina Department of Public Instruction (NCDPI) convened a B-12 Literacy Team with cross-divisional/cross-area involvement to examine the alignment of policy, legislation, instructional practices, initiatives, and programs to support literacy in NC Public Schools. Subsequently, and in line with the focus to improve student reading proficiency in the early grades, the State Board of Education (SBE) adopted a Collaborative Guiding Framework for Action on Early Reading. NCDPI is developing action steps for each of the priorities, including new or revised SBE policies, NCDPI initiatives using existing resources, and legislative recommendations, including both recommended statutory revisions and appropriations requests. 


The first action of the framework is to develop a definition of high quality reading instruction that is aligned with the National Reading Panel and current research to guide state policy and practice in reading, from Birth - 12th Grade. NCDPI has also held three regional stakeholder meetings to gather feedback on a working definition of high quality reading instruction. Stakeholder groups were comprised of Administrators, Advocacy Group Leaders, Faculty from Institutions of Higher Education, Practitioners, Parents, District and State Leadership, Organization Leaders, and Literacy Leaders.


From December 11, 2019 - January 11th, 2020, NCDPI is launching the Definition of High Quality Reading Instruction (Birth - 12th Grade) Survey for widescale public review. The survey results will inform the final state definition of high quality reading instruction, Birth - 12th Grade.


Survey Link:


Thank you for your time and input on the Definition of High Quality Reading Instruction (Birth - 12th Grade) Survey.


DPI Technology Support Center New Phone Number


The DPI Technology Support Center will be upgrading our phone system and changing our phone number effective Tuesday, December 10th.  Our new phone number is:    919-716-1840


(calls to the old number will be forwarded for a period of time)


Please call at our new number beginning Tuesday as we continue to meet your support needs for: 

  • Schoolnet 
  • NCEES/Unified Talent
  • IAM/SSO (NCEdCloud) 
  • Staff & Student UID (eScholar)

Support availability: Web:   -  24/7

Phone:    (919) 807-4357, Monday - Friday, 7 a.m. to 4 p.m.  excluding state holidays


In Case You Missed It

Next Home Base Maintenance Weekend


The next Home Base maintenance weekend is planned for Friday, December 20 through Monday, December 23. Applications scheduled for maintenance currently only include the PowerSchool SIS application. All other Home Base applications, including the PowerSchool Unified Talent application, will not be included in this maintenance.


The PowerSchool application will be taken offline, Friday at 5 p.m. and returned to service no later than Monday at 6 a.m. PowerSchool will take the curtain down as soon as maintenance is complete so that users will not have to wait on NCDPI's approval. Please notify your PSU staff when the system has become available.


Questions or comments pertaining to the above maintenance activities may be addressed to  Stay apprised of all Home Base planned maintenance periods by visiting our 2019-20 Home Base Maintenance Schedule.


Purple Star Webinar


As administrators of Military Impacted Schools, I want to offer a time of Purple Star Q&A with me, the NCDPI Purple Star Point of Contact. I will provide this through a Go To Webinar on Monday, December 16th, from 12PM-1PM. The meeting will be recorded, so you will have access to it later if you are unable to attend the meeting. Additionally, you are welcome to call into the meeting if that works better for your schedule. During this hour, I want to be sure I answer any questions you have regarding the Purple Star application and process for awarding the designation. 


Thank you for all that you are doing to support our state’s military-connected children. 


I look forward to speaking with you on Monday, December 16th.

Dr. Angie Mullennix



Go To Meeting Information:


Please register for Purple Star Military-Impacted Districts Q and A on Dec 16, 2019 12:00 PM EST at:


After registering, you will receive a confirmation email containing information about joining the webinar.


United States Phone:  +1 (914) 614-3221

Audio Pin:  527-273-541


Brought to you by GoToWebinar®

Webinars Made Easy®


Purple Star Designation

Purple Star Application


NC Purple Star Application




Ideas of Scheduling


Last week, multiple school leaders met to share ideas about secondary school improvement. One of the topics they discussed is scheduling. While we are already in the mid-school year, school leadership consistently has questions and concerns about how to create a schedule that best meets the needs of all students. Here are a  few of the insights these educators shared:

  • Maintain “office hours”  for staff to provide tutoring or mentoring during breakfast 
  • “Keep the students first when planning for the schedule” 
  • Consider resources like NCVPS (which) provides flexibility and may be helpful for students that are homebound or “dropping back in”

This Big Ideas of Scheduling resource provides some foundational talking points that your school teams can use to determine what changes could be made to increase the effectiveness or efficiency of your school environment. If your school leadership team would like additional support with secondary MTSS implementation,  please contact your school MTSS Leader or visit the MTSS modules which provide more comprehensive support to school teams building an MTSS. 



CCES Call for Proposals - Deadline Dec. 15


The 2020 Connecting Communities of Education Stakeholders Conference (CCES) will be held April 5-9, 2020, at The Koury Convention Center in Greensboro.  The proposal window is now open for the 2020 Connecting Communities of Education Stakeholders Conference (CCES). This agency wide conference is an excellent opportunity to share your expertise to the field. This year's theme is Building Networks for Future Success



The Connecting Communities of Education Stakeholders Conference features three types of sessions: Operational [45 minutes], Concurrent [1 hour 45 minutes], and Workshop [2 hours & 45 minutes]. We need YOU as Home Base leaders to submit session proposals for all Home Base Products including PowerSchool, NCEES, Schoolnet, Canvas,, Imagine Math, and #GoOpenNC. Every year, our participant feedback strongly praises the sessions held by experts in the field. Please consider sharing some of the excellent work you are doing in your public school unit! If you have questions or concerns, please reach out to your Home Base product leader as they can assist you with the process and be a critical friend for session ideas or strategies. 


Submit proposals through the 2020 CCES Call for Proposals form.  In an effort to assist you with the completion of the Call for Proposal, you may want to complete a 2020 CCES Call for Proposals - Worksheet.   The proposal window will be open through December 15, 2019.  Individuals selected for presentation will be notified of acceptance status by January 13, 2020. 


If you submit a proposal and it is accepted, registration fees (conference only, excludes post-conference) for the lead presenter will be waived


Review of Important Dates

Nov 20 - Dec. 15: Proposal Window Open

Jan. 13: Presenters notified of acceptance status

Jan. 17: Schedule Posted Online

We look forward to hearing from you soon!

The CCES Committee and DTL Home Base Team


Join us for EVAAS Training for the Northeast Region


EVAAS 101: Advanced Topics ~ Satellite Training

In this coaching edition format, participants will work to interpret patterns in the reports and use data to support informed decision-making. Bring your team to work with your own data reports. Who should attend: District and School Administrators, Instructional Coaches, Teacher Leaders

Monday, January 7, 2020 4:00pm - 7:30pm – Light refreshments will be served. Main site: Beaufort County Ed Tech Center. You may attend there or participate remotely at the Edenton-Chowan Technology Center or Currituck Knapp Center.


Teaching with EVAAS: Classroom Edition


In this highly interactive, advanced course for teachers, participants learn how to use student growth data to inform instructional decisions. Who should attend: Classroom Teachers, Instructional Coaches, School Administrators


Tuesday, February 25, 2020 8:30am - 3:30pm Edenton-Chowan (School TBD) *Lunch provided by the NERESA



To register, use this link;


Please register one person per form. Specific location information will be emailed to registrants closer to each event. Register your team today!


Contact Dr. Catherine Stickney at with questions.


Mark your Calendar

IPT Training/Certification for PowerSchool Support - Final Session


The next and final IPT session provided by NCDPI is scheduled for Dec. 16-20, 2019 in Wilmington, NC. Seats are still available. If you are registered for this session and will not be able to attend, please contact NCDPI asap. Failure to notify NCDPI of cancellation may leave your PSU responsible for the cost of your seat in the training session if you are a no show.  Make sure you are referencing the IPT FAQ document which is updated regularly with answers to frequently asked questions about IPT classes, registration, and the test.


Note: IPT certification is required by the vendor PowerSchool, in order for your PSU to receive SIS PowerSchool technical support. There must be a certified contact in your PSU as of December 31, 2019, otherwise your PSU will not be able to contact PowerSchool or NCDPI for technical support for PowerSchool. This includes but is not limited to state reporting errors or unlocks, data restores, duplicate students, transfer student record issues, etc.


The Marvin R. Pittman

Champions for Education Awards


Now accepting nominations for the 2020 awards!


(NEW streamlined nomination form)



Nomination Categories: 

  • Teacher (Certified PK-12 teachers or Instructional leaders)
  • Administrator (Principals, Assistant Principals)
  • Support Staff (Any Certified or classified non-instructional staff member e.g., PowerSchool Coordinators, Data Managers, Career Development Coordinators, Media Specialists, Special Populations Coordinators, Curriculum & Instructional Management Coordinators, School Counselors, Office, Cafeteria, Bus or Custodial staff)
  • Support Staff Administrator (Central Office Personnel, Mid-Level Administrators, CTE Directors)
  • Volunteer (Parent, Business, Non-profit Organization, Local Education Board Member)


Do you know someone who demonstrates an extraordinary commitment to student success? Someone who exemplifies leadership in education? Someone you believe has made a significant impact on students in NC?



Consider them for the Marvin R. Pittman Champions for Education Awards. The NC Department of Public Instruction wishes to recognize those individuals during the 2020 Connecting Communities of Education Stakeholders Conference (CCES).  The purpose of the Champion Award is to share our collective belief in the power of public education and to celebrate everything that is right about our local schools and the people who make it so.



Please take a few minutes using our new streamlined form to nominate that deserving teacher, administrator, support staff, support staff administrator, or volunteer.  Any individual supporting student success across NC is eligible for this award. Visit the CCES home page for more information about the conference.





Nominations (including self-nominations) accepted, nominees notified

December 20, 2019, 5:00 pm

Application and supporting documentation

January 15, 2020, 5:00 pm

Committee review and selection process

January 16-February 15, 2020

Winners notified

February 18, 2020

Awards luncheon

April 6, 2020



CCES Conference

April 5-9, 2020

Sheraton Greensboro Four Seasons

Koury Convention Center


Winners will receive complimentary conference registration. Send direct questions to


connecting communities

PowerSchool and Version 75 or Earlier Chrome Browser Issues


PowerSchool and NCDPI have found that using version 75 or earlier Chrome browsers adversely creates duplicate race codes in PowerSchool. PowerSchool has run a script to remove these duplicate records, but we are finding that more are being created daily. Coordinators, please inform your data managers and others within your district of this issue and encourage them to either update their Chrome browser or use a different browser. 


Cursive and Multiplication Report to the NCGA - December 9, 2019


The State Board of Education and the Department of Public Instruction shall report to the Joint Legislative Education Oversight Committee by March 30 of each year on the compliance of each local school administrative unit with the requirements regarding cursive writing pursuant to G.S. 115C-81.75 and the memorization of multiplication tables pursuant to G.S. 115C-81.80. A webinar with instructions for completing the survey was conducted on December 9, 2019 and may be accessed below:


PPT PDF of Slides


Archived webinar recording



A survey was sent out.  It must be completed by each school system and charter by 1/10/20. Please contact Dr. Kristi Day ( with any questions about the survey.


NC Service Learning Coalition Summit

Registration is now open for the 2020 NC Service-Learning Coalition Summit 


Date: February 27, 2020 Location: Fayetteville State University

The North Carolina Service-Learning Coalition (NCSLC) is pleased to announce that registration for our 2020 North Carolina Service-Learning Summit is now OPEN!


We are excited to host service-learning supporters and experts at Fayetteville State University as they share practices and valuable trainings surrounding how to start or enhance your students' service-learning experiences in an all-day conference open to teachers, students, nonprofit partners, community groups, and service-learning rookies and experts.


The theme of this year's summit is "Strengthening Communities through Service-Learning". There will be sessions for K-12 educators, Higher Ed, and Community Groups/Non-Profits. For more information about the Summit and to register, visit the NCSLC Eventbrite page. 


Request for Proposals: Present at the 2020 NCSLC Summit Interested in speaking at the NCSLC Summit on Feb. 27th and sharing your experience with educators and non-profits across Norrh Carolina. Submit your speaking proposal today! Please apply HERE. Applications for proposals will be accepted through Thursday, Dec. 17th. 


CDC: Students Interested in Government - NC Youth Leadership Assembly 2020 Applications


The North Carolina Youth Legislative Assembly (YLA) is a state program that continues to shape young leaders and provide them with a hands-on approach to government. 


The YLA program replicates a legislative atmosphere of geographic diversity similar to our legislature. In doing so, the YLA program builds, encourages, and strengthens character traits that equip students to take leadership roles in civic activities in their communities.


In April 2020, approximately 200 North Carolina high school students will convene at the NC General Assembly for YLA. 

Applications for the Youth Legislative Assembly are now online and can be found at


If you have questions regarding the YLA program, please contact Erica Gallion, YLA Program Coordinator, at or (919) 301-1372. 



See this post in context



Other News


we are hiring

Job Vacancies


Neuse Charter School Open Positions:


For more information or to apply, visit NC Teacher Match.


Neuse Charter School is a K-12 public charter that organizes instructional delivery and assessment into three academies focused on providing personalized instruction for each student:  Primary Academy (grades K-4), Intermediate Academy (grades 5-8), and Senior Academy (grades 9-12). Each Academy is served by an Academy Leader (Principal) and supported by the Academic Services department.


Neuse Charter School is operated in Smithfield, North Carolina.  Our current enrollment is just over 930.  Our mission:  Neuse Charter School provides innovative approaches to learning by focusing on high academic standards, critical and creative thinking skills, character development, and multicultural experiences for grades K-12.  All stakeholders work cooperatively to ensure the NCS community empowers every individual to achieve his or her maximum potential.


Neuse Charter School has the following openings:

Elementary Principal (K-4)

EC Teacher- Middle School

EC Teacher- High School

7th Grade Math

High School Spanish