Office of Charter Schools Weekly Newsletter for November 22, 2019

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3981


Upcoming Events


*November 28, 2019

Happy Thanksgiving from OCS


December 4 - 5, 2019

State Board of Education Meeting


December 9 - 10, 2019

Charter Schools Advisory Board Meeting


December 11, 2019

Licensure webinar at 10:00am



Future Action Items 


January 15, 2020

NC ACCESS Letters of Intent due in Epicenter


March 1, 2020

NC ACCESS Applications due in Epicenter


March 26, 2020

Leading & Learning Day at The Capitol Encore Academy


July 28, 2020

OCS Huddle West at Brevard Academy



NOTE: The OCS Newsletter will resume on December 6, 2019


NCDPI Office of Charter Schools (OCS) Updates

Important Resources for Charter Schools: (Please Read)

Please click on each link.



Charter School Diabetes Memo


Charter School Epinephrine Memo



Did You Know?


Did you know the 2019-2020 NC ACCESS Subgrant Application is available on the NC ACCESS Program website today!  Letters of Intent must be emailed to by January 15, 2020.  Applications are due by 5pm in Epicenter on March 1, 2020. 


For all NC ACCESS Program questions, please contact us at or 919.807.3981.




Question Marks



Professional Learning 101


The Scoop with Coop


The Scoop with Coop is a newsletter that focuses on the North Carolina Charter School Renewal process.  In addition, this letter provides insight on a variety of charter school topics to assist our leaders and readers alike!





Performance Framework: Uploading the correct application for the 2020 school year


The A6.2 item in Epicenter is currently being collected for the 2019-2020 open enrollment period which is the 2020-2021 school year application. This allows us to provide you with guidance and an opportunity  to make any changes that need to be made for the upcoming year.




NC ACCESS Program Information and Application Training Sessions




The second application cycle of the NC ACCESS Subgrant Program is coming soon! The NC ACCESS team is holding several in-person technical assistance information and application training sessions from October 2019-January 2020 to assist prospective applicants with the subgrant application process.


Please note that each 2-hour session will consists of two parts: hour one is an informational session outlining the NC ACCESS Subgrant Program and its requirements, and hour two is an in-depth application training. Sessions with no registrants will be cancelled 24 hours prior to the training.


Learn more and view the full training schedule on our website or register for a training here.



Required Planning Year Sessions Opportunities


Board members from charter schools that are opening in 2020 are required to attend 5 face-to-face Planning Year Sessions from September to January.  The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  Please note the schedule below:


















December 18, 2019

8:00 - 4:30

DPI: Room 150

Meeting the Needs of All Students

January 29, 2020

8:00 - 4:15

DPI: Room 150

Our School Opens in 7 Months!  Now What?

June 9 - 10, 2020

8:00 - 5:00

DPI: Rooms 150, 224, 564

New Charter School Leaders Institute


Registration is now open for the December session.  Registration ends on Sunday, December 8.  Please use this link to register:


For questions, please contact Dr. Kebbler Williams at or 919-807-3920.



Epicenter Tip Center


Here are the steps for adding/removing contacts in School Center:

Adding School Contacts

  1. Select School Center
  2. Select the school to which you would like to add a contact
  3. Select the Contacts tab

            4.Choose the appropriate  button (depending on whether you want the contact to be associated with the school system or an individual building/campus--if applicable).


             5.Next to the “Contact” field, choose the Select or Create Contact... link.          Contacts


             6. Check "Include deactivated"


             7.On the Contact Search page, type the first few letters of the person's last name in the search box (in order to make sure you don't create a duplicate contact).

  •     If you see the contact’s name, simply choose his/her row.
  •     If you don’t see the contact’s name

            1. Select the New Contact... link

             2. Fill out the Contact Setup page with the information you have available

             3.  Click Save


             8. After either selecting the contact or creating a new contact record, select the “Contact Role.”

  • If you do not see the necessary contact role
  1. Select the Contact Roles Administration... link.
  2. Click "Add" to create the appropriate contact role.
  • If you do not have access to the Contact Roles Administration... link,
  1. Set a different role for now.
  2. Ask your administrator to add the appropriate role.

               9. After the contact role is selected, the “Title” field will auto-populate with the contact role. You can modify the title if necessary.


               10.  Select the Save button


You will then be brought back to the school's Contacts tab where you can add additional contacts


You can also select the contact and update his/her contact information and contact roles by clicking the


  • Please note that any changes made to the contact information (Contact Detail page) will be logged within his/her Change History, accessed by the  link. Any changes made to a contact's roles will not be logged within the Change History. 

Removing School Contacts

  1. Select School Center
  2. Select the school from which you would like to remove the contact
  3. Select the Contacts tab
  4. Select the name of the contact you’d like to remove.
  5. Scroll down to the Roles section and select the Update Contact Roles... button
  6. On the Roles page, select all of the  icons (contacts are linked to their entities by their roles; deleting all roles removes the contact from the entity)
  7. Click Close

If you would also like to deactivate or delete the contact record for the person (non-users only):

  1. Select the button on his/her Contact Detail page.
  2. Scroll to the bottom.
    1. To deactivate, enter a date in the “Deactivated Date” field.
    2. To delete, click the Delete button
    3. Please note that you can only deactivate or delete a contact record if it is not in use (i.e. the person is not a user and is not a contact within another entity).
    4. When viewing the Contacts section, the person should no longer be listed as a contact.       
    1. Please note that there is no activity log or tracking for the adding and removal of contacts in School or Management Center.  If you would like to keep a record of the change, we recommend using the Notes area and creating a category for tracking the adding/removing of school and management organization contacts.      

Licensure webinar

December 11th at 10:00 a.m.



Mark your Calendar

Early Registration Discounts to Fresh Take Conference


Fresh Take: Strategies for Student Success education conference is February 7, 2020 in Davidson, NC


Todd Whitaker's keynote is titled "What Great Educators Do Differently"


Visit our website to see all the details


Early registration and group discounts are available now



Register Now





Don't Miss This

Save the date


Leading & Learning Day  Thursday, March 26, 2020 at The Capitol Encore Academy


OCS Huddle West  Tuesday, July 28, 2020 at Brevard Academy




NC Department of Public Instruction (NCDPI) Updates

ESSA and Students in Foster Care


The Every Student Succeeds Act (ESSA) established protections for children in foster care under Title I, Part A (Title I). These provisions complement the requirements of the Fostering Connections to Success and Increasing Adoptions Act of 2008 (Fostering Connections Act) and further promote the purpose of Title I – to ensure that all children receive a high-quality education and to close achievement gaps between student groups. Together these laws strengthen opportunities for educational agencies and child welfare agencies to jointly determine the most effective practices to remove enrollment barriers and promote school stability and success for students.


All charter schools must designate an individual that will serve as the charter school foster care point of contact (POC) and submit the information by completing the form at the NC foster care education website:  At the bottom of the webpage, click the link “contact information form for the NC foster care local point of contact.” In the upcoming weeks, additional training information will be sent out for newly designated charter school foster care points of contact (POCs). Questions can be referred to the State Coordinator for Foster Care Education, Sara Bigley at



MEMO: Read to Achieve Update


Superintendents and Charter School Directors,


Please see the attached memo, Read to Achieve Update, from David Stegall, deputy state superintendent of innovation, and Tammy Howard, director of accountability services.



ECATS: Monday Message


Please review the attached ECATS Monday Message. 


Financial and Business Services Newsletter

Please click on the link below for important financial information




Alternative Schools Spring Convening


In March 2020, NCDPI will host alternative school leaders from across the state to participate in the Alternative Schools Spring Conventing. This event will provide valuable information, support, and encouragement for the important work that our state’s alternative schools are doing. Please plan to join us at this event! More information to follow. An RSVP will be sent to all alternative schools and alternative programs prior to the December holidays.


Who:  Alternative School Leaders (Principal +1)

What:  Alternative School Spring Convening

When:  March 2nd-3rd 2020

Where:  North Carolina Department of Public Instruction

Why:  Provide valuable information, support, and encouragement

Cost:  No registration fee. Travel and parking will be at the expense of the LEA.




Purple Star Schools are schools that show a major commitment to students and families connected to our nation’s military. Several states already have the Purple Star designation process in place. As a military-friendly state with several major military installations and many military-connected children, to include children of Active Duty, Reserve, National Guard, and veterans, across the state, this will be a valuable identifier for our state’s military-friendly schools. The Purple Star School designation will be awarded through an application and review process. Please watch the video to learn a little more about this award designation


NCDPI Purple Star Point of Contact: 

Dr. Angie Mullennix, Director of Innovation Strategy

POC Email:

POC Phone: 919-807-3971


Purple Star Video


Outlook for iOS



English Learner Advisory Council (ELAC)


The NCDPI ESL/Title III Team has opened its application for membership to the English Learner Advisory Council (ELAC). Becoming an advisor for this committee provides you with the opportunity to share your expertise and collaborate with the NCDPI ESL/Title III Team and other Education experts across the state. The main purpose of the advisory committee is to provide feedback and guidance on a number of topics and resources related to EL policy, guidance, curriculum, and instruction. 


Please see the scope of work for more information. If you are interested in serving on ELAC, please complete the application by January 15, 2020.  

Link for ELAC SOW:

Link for ELAC Application:





English Learners Tree

RTA Update


As a follow-up to the RTA (Read to Achieve) message that was shared last week, DPI would like to provide further guidance on how to code the RTA students in PowerSchool. DPI recently discovered that several districts have started removing the RTA label from students who have reached RTA proficiency.


A memo was sent out on September 13 that stated NCDPI would not be pulling and archiving the data until November 13. However, since districts prematurely began removing those labels, DPI will not archive the data until December 2.  


If you have removed the RTA label from any students, please add it back prior to the new archive date. More information will be released next week. 



Students in FTA School


NCDPI has discovered that some schools have students in their DPI FTE school. NCDPI would like to inform all PSUs that the DPI FTE school should not be used as a holding school during the school year and there should not be any student records in this school within your instance. This school may be used as a temporary holding school during the EOY process, but students must be moved back to their previous school and transferred out as a no-show within your instance after EOY. Failure to remove these students causes double enrollment in ECATS, resulting in record transfer issues.


What is a No-Show student? When a student is enrolled in a school but did not show up the first day of school, they are referred to as a " No-Show". 


For the No-Show students to report correctly, the Entry Date must be equal to the Exit Date. Summer No-Show students should have summer entry/withdrawal dates after July 1 and before the first day of school. NCDPI prefers summer dates of 7/6 – 7/6 to avoid enrollment, reporting, and transfer student record issues.



IPT Training/Certification for PowerSchool Support - Update


The next IPT session that will be held Dec 2 - 6, 2019 at NCDPI is full and on a wait-list.  If you have questions about the IPT sessions or your registration, please ensure you are referencing the IPT FAQ document, which is updated regularly with answers to frequently asked questions about IPT classes, registration, and the test.


Please note: IPT certification is required in order for your PSU to receive SIS PowerSchool technical support. There must be a certified contact in your PSU or your PSU will not be able to contact PowerSchool or NCDPI for technical support for PowerSchool. This includes but is not limited to State Reporting errors or unlocks, Data restores, duplicate students, transfer student record issues, etc. 



Key Points:


  • Remaining sessions are filling up! To ensure you get a seat, please register for an available session rather than a wait-listed location. You can register for training using the following link IPT Session Registration
  • If you selected to be added to a wait-list, and you are required to take training due to failing or not attempting the test, NCDPI would highly recommend you make other arrangements to attend an available training session. 
  • If you have registered for a training session, you are expected to attend the training session. Although training is being provided at no cost to your PSU, NCDPI is incurring a substantial cost for each of these training sessions. With that said, if you are registered for a training session and do not attend, your PSU (or entity) may be responsible for the cost of your seat in that session. 
  • If you will not be able to attend the training session you registered for, please contact NCDPI at least 7 business days before the start of the session.
  • If you need to update your registration please do not submit another request via the Google Form. Contact to receive your unique URL to edit/update your form response. Multiple registrations for different sessions by the same person will not be accepted; your most recent submission will be the only valid submission. The only exception to this is for wait-list requests.




December 2 - 6, 2019 SESSION FULL accepting wait-list registrations only

North Carolina Department of Public Instruction

301 N Wilmington St, 

Raleigh, NC 27601

December 16 - 20, 2019

Carolina Beach Road Complex

2814 Carolina Beach Road

Wilmington NC 28412



PowerSchool Learning Opportunities


NCDPI wants to hear from you. We would appreciate your feedback regarding future learning opportunities for PowerSchool SIS.

Please take a few minutes to fill out the following feedback form regarding future training opportunities.  Feedback Form



Want to be a Home Base Advisory Representative?


Do you know your Home Base Advisory representatives?  The Home Base Advisory Group consists of PSU educators in various roles and NCDPI staff who form an effective advisory structure that supports a continuous improvement process for Home Base. The group sets the strategic direction for our Home Base Roadmap. If you think you would like to be a part of this group, please complete the Home Base Advisory Interest form. To find out who your current representatives are, please view the list that is posted in the Home Base Advisory Group Google doc



home base bulletin

Introduction to GoOpenNC sessions



Two, half-day, in-person sessions to provide an introduction

to the #GoOpenNC initiative and platform


Designed for classroom teachers and instructional support staff


December 2nd - 1:00 PM - 4:00 PM - Washington, NC

December 6th - 9:00 AM - 12:00 PM - Charlotte, NC

Register now!

Visit this link for additional information and registration


If you have any questions, please contact Donna Murray, #GoOpenNC Consultant 




Greetings HR Directors (**New Instructions**) Human Capital/Licensure Webinars


In an effort to keep you all better informed about changes to state policy, NCDPI will begin offering monthly webinars closely following State Board of Education meetings.  The purpose of the webinars is to provide you with the opportunity to hear about proposed and approved changes to state policy that have an impact on Human Resources departments.


Because we anticipate many participants, the webinar will not offer a "Q & A" session.  We will, however, have a chat feature enabled and will try to answer the most common questions raised from the field.  Additionally, we will record these webinars and place those recordings online so you will be able to hear the information even if you are unable to attend.  Attendance is, of course, optional, but we hope you all will join us for the webinars.


Charter School directors can designate a staff member to attend these webinars. To do so, the Charter School director/head of school should email Kimberly Evans <> and request access to the webinar. Please include the designee’s name, position, and email address


The upcoming webinar is scheduled for:

December 6


Specific times and the login for the webinar will be provided in the invitation.  Please let me know if you have any questions or comments.


Thomas Tomberlin

Director, Educator Recruitment and Support

Office of the Deputy State Superintendent of District Support

North Carolina Department of Public Instruction


(O) 919-807-3440



Join us for EVAAS Training for the Northeast Region


EVAAS 101: Advanced Topics ~ Satellite Training

In this coaching edition format, participants will work to interpret patterns
in the reports and use data to support informed decision-making.
Bring your team to work with your own data reports.
Who should attend: District and School Administrators, Instructional Coaches, Teacher Leaders

Monday, January 7, 2020
4:00pm - 7:30pm – Light refreshments will be served.
Main site: Beaufort County Ed Tech Center.
You may attend there or participate remotely at the
Edenton-Chowan Technology Center or Currituck Knapp Center.


Teaching with EVAAS: Classroom Edition


In this highly interactive, advanced course for teachers,
participants learn how to use student growth data to inform instructional decisions.
Who should attend: Classroom Teachers, Instructional Coaches, School Administrators


Tuesday, February 25, 2020
8:30am - 3:30pm
Edenton-Chowan (School TBD)
*Lunch provided by the NERESA



To register, use this link;


Please register one person per form. Specific location information will be emailed to registrants closer to each event. Register your team today!

Contact Dr. Catherine Stickney at with questions.