Office of Charter Schools Weekly Newsletter for November 15, 2019

Having trouble viewing this email? View it as a Web page.

Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3981


Upcoming Events


December 4 - 5, 2019

State Board of Education Meeting


December 9 - 10, 2019

Charter Schools Advisory Board Meeting


Future Action Items 


March 26, 2020

Leading & Learning Day at The Capitol Encore Academy


July 28, 2020

OCS Huddle West at Brevard Academy



NCDPI Office of Charter Schools (OCS) Updates


Important Resources for Charter Schools: (Please Read)

Please click on each link.


Charter School Diabetes Memo


Charter School Epinephrine Memo



Did You Know?


Did you know the 2019-2020 NC ACCESS Subgrant Application is available on the NC ACCESS Program website today!  Letters of Intent must be emailed to by January 15, 2020.  Applications are due by 5pm in Epicenter on March 1, 2020. 


For all NC ACCESS Program questions, please contact us at or 919.807.3981.




Question Marks



Professional Learning 101


The Scoop with Coop


The Scoop with Coop is a newsletter that focuses on the North Carolina Charter School Renewal process.  In addition, this letter provides insight on a variety of charter school topics to assist our leaders and readers alike!





Epicenter Tip Center


What should you do when an Epicenter user is no longer with your school?


DO NOT replace the user’s account information with a new name. This would replace all old timestamped activity from the former user to the new user and create an incorrect history. In addition, it causes login problems.


Instead, you should do the following:

  1. If you already made a change – change the previous person's account back to normal (name, email, and sign-in email).
  2. Ask the North Carolina Office of Charter Schools to deactivate/delete the previous user.

Ask the North Carolina Office of Charter Schools for a new account by sending the new user’s name, position, and email address to OCS.



Performance Framework: Uploading the correct application for the 2020 school year


The A6.2 item in Epicenter is currently being collected for the 2019-2020 open enrollment period which is the 2020-2021 school year application. This allows us to provide you with guidance and an opportunity  to make any changes that need to be made for the upcoming year.



NC ACCESS Program Information and Application Training Sessions



The second application cycle of the NC ACCESS Subgrant Program is coming soon! The NC ACCESS team is holding several in-person technical assistance information and application training sessions from October 2019-January 2020 to assist prospective applicants with the subgrant application process.


Please note that each 2-hour session will consists of two parts: hour one is an informational session outlining the NC ACCESS Subgrant Program and its requirements, and hour two is an in-depth application training. Sessions with no registrants will be cancelled 24 hours prior to the training.


Learn more and view the full training schedule on our website or register for a training here.




Early Registration Discounts to Fresh Take Conference


Fresh Take: Strategies for Student Success education conference is

February 7, 2020 in Davidson, NC


Todd Whitaker's keynote is titled "What Great Educators Do Differently"


Visit our website to see all the details


Early registration and group discounts are available now



Register Now





Mark your Calendar

Save the date


Leading & Learning Day  Thursday, March 26, 2020 at The Capitol Encore Academy


OCS Huddle West  Tuesday, July 28, 2020 at Brevard Academy




NC Department of Public Instruction (NCDPI) Updates


Financial and Business Services Newsletter

Please click on the link below for important financial information



ECATS: Monday Message


Please review the attached ECATS Monday Message. 


Arts Access Newsletter


Please see the Arts Access Newsletter for information regarding upcoming workshops and events.





Home Base Meet-Ups Invite for December 2019



The second round of Home Base Meet-Ups for the 2019-20 school year is scheduled for Monday, December 9 through Thursday, December 12, 2019. Don't miss this great opportunity to collaborate and network with your peers face-to-face. Live stream options for all products will be offered for those who cannot attend a face to face session.


For complete registration details, please link to the December 2019-20 HBMU Invite. Click on the Home Base Meet-Up Registration link to register, and visit the Home Base Meet-Ups 2019-20 Schedule for future meeting dates and locations.



Home Base Meet-ups

SY 2019-20 Mandatory Civil Rights Data Collection (CRDC) 60-Day OMB Package Now Available



The SY 2019-20 CRDC 60-Day OMB Package was posted on September 19, 2019, on and is now available for public comment. The CRDC requires all local educational agencies (LEAs) in the nation that are recipients of federal funds to respond to the CRDC for the 2019-20 school year.  This includes every public school district, charter schools, juvenile justice facilities, alternative schools, and schools serving only students with disabilities.  


The announcement is available in the Federal Register and copies of the documents may be accessed on Select “Open Docket Folder” and scroll down to “Supporting Documents” and choose “Forms and Instructions (60D FRN)” and “Supporting Statements (60D FRN)” for the documents posted on September 19, 2019. Comments in response to this notice must be submitted electronically through or by postal mail addressed to the Director of the Information Collection Clearance Division, U.S. Department of Education, 550 12th Street SW, PCP, Room 9089, Washington, DC 20202-0023.  The 60-day public comment period closes on November 18, 2019 at 11:59 p.m. ET. 



Registration Now Open for NCBCE's Newest Initiative



NCBCE has launched a new statewide app challenge: Ready, Set, App. Ready, Set, App is a high school mobile app development competition sponsored by Lenovo. In addition to providing students with exposure to computer science and experience in app development, the competition aims to help them develop their entrepreneurial and problem-solving skills and strengthen their interpersonal and soft skills.


The competition is designed for high school students regardless of their experience with coding. Student groups will be given the resources they need to be successful in the competition. Students will create an Android mobile app using MIT App Inventor to solve problems in their school or community. 

We will select winners in each economic development zone and these regional winners will travel to Raleigh to participate in a “shark-tank-like” pitch competition. Hotel and travel expenses will be covered for the regional winners and teacher and the top 3 teams will receive laptops, tablets, and VR headsets from Lenovo.


Industry professionals and leaders in the comp sci departments at State and UNC will be the judges. After the competition and awards luncheon, students and teachers will participate in breakout sessions on entrepreneurship and computer science.This is a fantastic opportunity for students!


Registration will close on November 30, 2019. Use this link for more information:



Greetings HR Directors (**New Instructions**) Human Capital/Licensure Webinars


In an effort to keep you all better informed about changes to state policy, NCDPI will begin offering monthly webinars closely following State Board of Education meetings.  The purpose of the webinars is to provide you with the opportunity to hear about proposed and approved changes to state policy that have an impact on Human Resources departments.


Because we anticipate many participants, the webinar will not offer a "Q & A" session.  We will, however, have a chat feature enabled and will try to answer the most common questions raised from the field.  Additionally, we will record these webinars and place those recordings online so you will be able to hear the information even if you are unable to attend.  Attendance is, of course, optional, but we hope you all will join us for the webinars.


Charter School directors can designate a staff member to attend these webinars. To do so, the Charter School director/head of school should email Kimberly Evans <> and request access to the webinar. Please include the designee’s name, position, and email address


The upcoming webinar is scheduled for:

December 6


Specific times and the login for the webinar will be provided in the invitation.  Please let me know if you have any questions or comments.


Thomas Tomberlin

Director, Educator Recruitment and Support

Office of the Deputy State Superintendent of District Support

North Carolina Department of Public Instruction


(O) 919-807-3440




Join us for EVAAS Training for the Northeast Region


EVAAS 101: Advanced Topics ~ Satellite Training

In this coaching edition format, participants will work to interpret patterns
in the reports and use data to support informed decision-making.
Bring your team to work with your own data reports.
Who should attend: District and School Administrators, Instructional Coaches, Teacher Leaders

Monday, January 7, 2020
4:00pm - 7:30pm – Light refreshments will be served.
Main site: Beaufort County Ed Tech Center.
You may attend there or participate remotely at the
Edenton-Chowan Technology Center or Currituck Knapp Center.



Teaching with EVAAS: Classroom Edition


In this highly interactive, advanced course for teachers,
participants learn how to use student growth data to inform instructional decisions.
Who should attend: Classroom Teachers, Instructional Coaches, School Administrators


Tuesday, February 25, 2020
8:30am - 3:30pm
Edenton-Chowan (School TBD)
*Lunch provided by the NERESA



To register, use this link;


Please register one person per form. Specific location information will be emailed to registrants closer to each event. Register your team today!

Contact Dr. Catherine Stickney at with questions.