Office of Charter Schools Weekly Newsletter for September 20, 2019

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3981


Upcoming Events


October 2 -3, 2019

State Board of Education Meeting


October 7 -8, 2019

Charter Schools Advisory Board Meeting


October 17 - 18, 2019

Charter School Leadership Institute 2019


NCDPI Office of Charter Schools (OCS) Updates

Web Links:


Important Resources for Charter Schools: (Please Read)

Please click on each link.


Charter School Diabetes Memo


Charter School Epinephrine Memo


Professional Development Corner (PD)

Come and check out the happenings on our PD website!


The Scoop with Coop

The Scoop with Coop is a newsletter that focuses on the North Carolina Charter School Renewal process.  In addition, this letter provides insight on a variety of charter school topics to assist our leaders and readers alike!


NC ACCESS Program Information and Application Training Sessions



The second application cycle of the NC ACCESS Subgrant Program is coming soon! The NC ACCESS team is holding several in-person technical assistance information and application training sessions from October 2019-January 2020 to assist prospective applicants with the subgrant application process.


Please note that each 2-hour session will consists of two parts: hour one is an informational session outlining the NC ACCESS Subgrant Program and its requirements, and hour two is an in-depth application training. Sessions with no registrants will be cancelled 24 hours prior to the training.


Learn more and view the full training schedule on our website or register for a training here.





What: Leading & Learning Days (formerly LP/CLP bootcamps)


Where: Healthy Start Academy, Durham


When: September 26th 2019


Invitations and agendas will be sent to schools


For more information, contact Claire Porter @


Mark your Calendar

CSLI - Charter School Leadership Institute (2019)


What:  Charter School Leadership Institute 2019

When: October 17 and 18, 2019

Where: Envision Science Academy


Registration is open!   Click link below.


2019 Charter Leadership Institute registration


Please send your checks for $55.00 per person.  Your  receipt will be sent to confirm your registration. Parking at Envision will be limited so please plan on carpooling with others from your school.


For more information, contact Claire Porter @


Upcoming Charter School Advisory Board Meetings - CSAB

October 7 - 8, 2019

November 12 - 13, 2019

December 9 - 10, 2019

Upcoming State Board of Education Meetings  - SBE

October  2 - 3, 2019

November 5 - 7, 2019

December 4 - 5, 2019


Follow the Office of Charter Schools on Twitter 



The Office of Charter Schools is officially tweeting! Follow us @NCCharterOffice for news, updates, and to see the great things happening at charter schools around the state.


NC Department of Public Instruction (NCDPI) Updates

Web Links:


ECATS Monday Message


20190916Monday Message.pdf   


The Governor’s Educator Discovery Award


Financial and Business Services Newsletter

Please click on the link below for important financial information

School Safety Grants 2019-2020


The NC Center for Safer Schools is preparing to release the 2019-2020 application for school safety grants. The application will be available the week of September 23, 2019, and eligible applicants will find instructions for applying on the website of the NC Center for Safer Schools.


For any questions, please email


Revised: MEMO - Summer Programs 2019-20


This memo has been revised to include Grade 5 Science and Grade 8 Science in the available assessments for the Summer Program in 2019–20 (see page 3).


Summer Program_DS_TH_091619_rev.pdf



In the past two weeks, you have received information about Core Social-Emotional Learning supports. However, the most critical area to ensure that core practices are defined within is that of attendance. If our students are not in school, they clearly will not be able to access instruction and other supports.  With September being Attendance Awareness Month it is the perfect time to clarify that attendance includes: 

  •  whole school days
  •  tardies 
  •  excused and unexcused absences AND
  •  early dismissals. 

To build an efficient and effective intervention system for attendance, we must also ensure that all schools have universal attendance practices that are based on research.  This handout gives teams information about current research regarding effective universal attendance practices. Additionally, you will want to examine a few resources with your team that can be found on the Attendance Works website. Please contact your MTSS Consultant or email if you have further questions about building an MTSS for all. 


ATTN: EC DIRECTORS/DATA MANAGERS - 2018-19 Exit Count and Indicator 11 and 12 Submissions


The 2018-19 Exit Count is now open in CECAS. All errors must be corrected and all LEAs, Charters and State Operated Programs must certify their submissions no later than September 27, 2019. The Exiting data are based on the July 1, 2018 through June 30, 2019 fiscal year.


Indicator 11 will be submitted using the CECAS system this year. The count will open in CECAS on October 1, 2019. No changes have been made to this process for the 18-19 end of year collection. Reporting users that used the .xml upload in CECAS for the December 2018 child count, will use an .xml file for Indicator 11.


Indicator 12 will be submitted on spreadsheets by all LEAs. Charter Schools do not need to submit an Indicator 12 spreadsheet this year. The Indicator 12 spreadsheet has a tab with helpful clarifications to assist LEAs in entering data. The Indicator 12 spreadsheet is posted on the CECAS communication site on the Documents tab under Memorandums. This spreadsheet must be submitted no later than October 18, 2019.


The due dates for the Indicators are listed below. Cooperation in meeting the deadlines for data submission is greatly appreciated. 


*New Charter schools that began in the 2019-20 school year do not need to complete the 18-19 Exit or the Indicator counts.

Please email all Indicator spreadsheets to

Exit Count  - September 27, 2019

Indicator 11 - October 18, 2019

Indicator 12 - October 18, 2019


If you have any questions regarding these data submissions, please submit a help desk ticket via Service Now.


Information about webinars for low performing schools and districts


Superintendents, Charter School Directors and Chief Academic Officers,


Please see attached memorandum on registering for upcoming webinars for administrators of low-performing schools and districts. Please share with principals of low-performing schools and district personnel of low-performing districts.


NCDPI District and Regional Support

Join the GoOpenNC Community - October Events


North Carolina Teachers and Instructional Support Staff,

Have you heard about the NC open educational resources initiative? Open educational resources (OER) are resources for students and teachers that are licensed to permit users to reuse, revise, remix, and redistribute the content. Imagine a space where a community of North Carolina educators can come together to curate, create, and share OER! That’s what GoOpenNC is all about!

GoOpenNC is the name of the OER initiative here in North Carolina, and it’s also the name of the platform where NC educators can become part of this OER community of practice as they find, develop, and share instructional materials. The platform will be available for all teachers in late December / early January, but you have an opportunity to join the community now!  

Register to attend one of the four face-to-face sessions taking place across the state in October. You are encouraged to partner with others from your district or school to attend as a team.

These sessions are designed for classroom teachers, instructional technology facilitators, school library media coordinators, instructional coaches, and other instructional support staff.


During this session, participants will

  • Learn about open educational resources & open licensing
  • Explore and engage with the GoOpenNC platform
  • Discuss the definition of “quality” & apply knowledge to OER
  • Develop a plan for sharing and using OER 

Space is limited, so be sure to register soon! 

Dates and locations:

  • October 9 - Wilkes County Schools Stone Center, 613 Cherry St, North Wilkesboro, NC 28659
  • October 10 - Rowan-Salisbury Schools Wallace Ed Forum, 500 N Main St, Salisbury, NC 28144
  • October 11 - Edgecombe County Public Schools Technology Center, 412 Pearl Street, Tarboro, NC 27886
  • October 22 - Wayne County Schools PD & Family Engagement Center, 415 S. Virginia St., Goldsboro, NC 27530


Each session will start at 9:00 AM and end by 4:00 PM. Lunch will be on your own. Additional details will be provided via email prior to the event.


Go open

Communication from UID


DPI has received multiple inquiries from LEAs and charter schools regarding the timing of uploading new staff members to the Staff UID System, via regular exports from the payroll system. There should be a timely and accurate exchange of data between the LEA/charter school payroll system and the Staff UID System. This includes any new staff members who need access to K-12 related systems (i.e. PowerSchool, Schoolnet, NCEES, etc.).


Additionally, new staff that have been hired but who are not yet receiving a paycheck can be added to the payroll system, and subsequently included in the Staff UID export file to receive a UID.


Non-payroll staff members who work with the LEA/charter school but are not entered into payroll can still be added to the Staff UID System, via the ‘Add Staff’ feature. Documentation for adding non-payroll staff to the Staff UID System can be found at


NCEES Unified Talent

2020 Session of the NC Governor's School


The North Carolina Department of Public Instruction is pleased to announce plans for the 2020 North Carolina Governor’s School. If you have any questions, please contact: Tom Winton, Coordinator, at 919/807-3767 or, or Tish Bynum, Special Assistant, at 919/807-3582 or


2020 Governors School.pdf


EC Division Header

Career & Technical Education-Indicator Assessments Regional Training-Update


Please review the attached memo regarding the CTE Indicator Assessments Regional Training with updated training dates and locations.


CTE-IA Regional Meeting Memo-2020.pdf


Application for 2019 Fall Tuition Reimbursement

Please review the attached tuition reimbursement information/application for residency, lateral entry, or provisionally licensed teachers who are seeking to become fully certified in the education of children with disabilities.

If you have any questions, please contact Ginger Starling at or 919 807-3977.


Fall Tuition Memo 2019.pdf


Allotment Item

The Child Count Transfer System is now open for transfers. We appreciate your patience while we prepared the system for the 2019-20 Fiscal Year. We ask that you please submit your transfers promptly to avoid missing the deadline.


Please be advised that the deadline for submitting transfers, for students who enrolled in July and August, is September 25, 2019.


A Message from Michael Wells, Ph.D.


Good afternoon fellow educators. Many of you have already heard, but I wanted to make sure and let you know myself as soon as I could that I will be retiring as Director of Federal Programs at NCDPI effective September 27, 2019. Below you will find a message shared with the division staff today by Deputy Superintendent for Innovation, Dr. David Stegall regarding an interim director and plans for a permanent replacement in the coming weeks.

I want to take just a few moments to communicate with you personally. Even though I have been with NCDPI just over a year, I have been able to meet many of you and have talked with many more by phone or communicated by email. I have been able to visit you in your districts, charters and individual schools and it has been a real pleasure working with you. When I came to DPI I made it a goal to get into the field at regional meetings and in schools on a regular basis both to let educators and students alike know how important it is for us at DPI to support the work they do every day; but even more importantly, I wanted to be able to hear how we can help and support that work more and even better. It makes me proud to be a product of the educators and schools of North Carolina myself and gives me hope for the current generation of North Carolinians. In addition, I think I have made some friends across the state and may well be in touch with some of you as I move into the next phase of my life. I still have grandchildren in the schools in NC, so I have a vested interest in the continuation of the quality of their education and that of every student in North Carolina. So, I will be watching and helping in whatever way I am able. I wish the very best to each of you and thank you for making my job such a pleasure.


The staff of the Division of Federal Programs Monitoring and Support (FPMS) are among the brightest and hardest working professionals I have ever worked with, so I leave knowing that you will be in very good hands. The activities of the division in supporting your work and getting you your federal funds will carry on without missing a beat under the leadership of Dr. Vecchione and with the continued professionalism of all the FPMS Team.

Best regards and warmest wishes

Michael E. Wells, Ph.D.


Statement from Dr. David Stegall 9/17/2019


Good afternoon all. I hope you have all had a great Monday.


As you are all aware, following his exemplary service to the state of North Carolina, and to the Department of Public Instruction, Dr. Wells will be leaving the department on September 27th. I know you all join me in thanking Dr. Wells for his outstanding tenure. He will truly be missed.


In the interim until a new Director of Federal Programs is established, Dr. Chris Vecchione will serve as the interim director of the department. I have the utmost trust in Dr. Vecchione’s abilities to provide you, and the department, with leadership necessary through this transition. We will begin a search for a new director immediately with the goal of having someone permanent in place around the turn of the calendar year.


Please know that I am available if needed, during and through the transition. In the coming weeks, I’ll be reaching out to you to gather your input on how we move forward in the most productive way.


Thanks for all that you do individually and collectively.




David Stegall, Ed.D Deputy Superintendent of Innovation

North Carolina Department of Public Instruction


Other News

Immunization and Health Assessment Compliance Reporting


Each year, all schools are required to report the immunization status of their kindergarten and 7th grade students, according to G.S. 130A-155(c) and G.S. 130A-440. The purpose of these reports is to ensure that all children enrolled in North Carolina schools are protected against vaccine-preventable diseases and to determine the number of children who meet state immunization requirements.  Additionally, all North Carolina public and public charter schools are required annually to report on the status of Health Assessments for those students who are enrolling for the first time in a North Carolina public or public charter school (G.S. 130A-441(c)).


Report submission can take place after the 30th calendar day from the school’s official first day.  A combined compliance report is available this year, by school name, and must be completed on-line at this link: Annual Health Assessment and Immunization Report. You may use the link to access instructions as well as worksheets to gather your responses prior to entering the online report.   Compliance reports are due no later than November 1, 2019 but may be completed at any time prior to that date. 


Communication From The Consultant

The Technical Assistance Summary provides valuable school health information.  School Health Coordinators and/or School Nurses are encouraged to review this quarterly circular so you can stay up-to-date with news and announcements from the Charter School Health Nurse Consultant.


Annette Darden Richardson, MSN, RN, NCSN

Charter School Health Nurse Consultant

Division of Public Health - Children and Youth Branch

NC Department of Health and Human Services


Office: 252-339-3009