Office of Charter Schools Weekly Newsletter for August 30, 2019

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3981


Upcoming Events


September 4 -5, 2019

State Board of Education Meeting


September 9, 2019

Charter Schools Advisory Board Meeting


Future Action Items 


October 17 - 18, 2019

Charter School Leadership Institute 2019


Did you Know.........


Do you plan on requesting an enrollment increase above 30% for the 2020-21 school year? If so, those amendment requests must be submitted by November 1, 2019. Enrollment increase requests are brought to the CSAB in December each year and discussed and voted on by the SBE in January and February. Low-performing charter schools CANNOT increase enrollment greater than 20%.


Per NC General Statute 115C-218.7, the SBE shall not approve a material revision for enrollment growth of greater than 20% for a charter that is currently identified as low-performing. Enrollment growth of greater than 30% shall be considered a material revision of the charter for any charter school that is not identified as low-performing. The SBE may approve such additional enrollment growth of greater than 30% only if it finds all of the following:

  1. The actual enrollment of the charter school is within ten percent (10%) of its maximum authorized     enrollment.
  2. The charter school has commitments for ninety percent (90%) of the requested maximum growth.
  3. The charter school is not currently identified as low-performing.
  4. The charter school meets generally accepted standards of fiscal management.
  5. The charter school is, at the time of the request for the enrollment increase, substantially in compliance with State law, federal law, the charter school's own bylaws, and the provisions set forth in its charter granted by the State Board.


Please contact Ashley Baquero at or 919-807-3979 if you plan on requesting an enrollment increase greater than 30%. You will also need to input this information into the CSADM system at the appropriate time.


Did you Know.........


For organizations with an elementary grade span that receive Title I funding, the Every Student Succeeds Act (SEC. 1119(a)-(b)) requires coordination with Head Start.  A Memorandum of Understanding / Memorandum of Agreement (MOU / MOA) with Head Start is therefore required even if the organization does not operate a Title I preschool program.  Organizations will need to upload a current copy of the signed MOU / MOA under the Title I Related Documents section in the CCIP application by December 1, 2019. 


The CCIP application will not require the MOU / MOA for initial approval.  The deadline for the MOU / MOA has been approved as an extension only for the agreement, not the CCIP application. For more information, contact NCDPI Federal Programs or email


Question Marks

Web Links: 


RESPECT THE GAME | Athletics bring students from Cherokee and Lincoln Charter together


Important Resources for Charter Schools: (Please Read)

Please click on each link.


Charter School Diabetes Memo


Charter School Epinephrine Memo


The Scoop with Coop!


Planning Year Sessions


Board members from charter schools that are opening in 2020 are required to attend 5 face-to-face Planning Year Sessions from September to January.  The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  Please note the schedule below:






September 25, 2019          

8:00 - 4:15

DPI: Room 150

Charter School Governance

October 30, 2019

8:00 - 4:15

DPI: Room 150

Charter School


November 20, 2019

8:00 - 4:15

DPI: Room 150

Charter School Operations & Accountability

December 18, 2019

8:00 - 4:30

DPI: Room 150

Meeting the Needs of All Students

January 29, 2020

8:00 - 4:15

DPI: Room 150

Our School Opens in 7 Months!  Now What?

June 9 - 10, 2020

8:00 - 5:00

DPI: Rooms 150, 224, 564

New Charter School Leaders Institute


Registration is now open for the September session.  Registration ends on Sunday, September 15th.  Please use this link to register:


For questions, please contact Dr. Kebbler Williams at or 919-807-3920.




What: Leading & Learning Days (formerly LP/CLP bootcamps)


Where: Healthy Start Academy, Durham


When: September 26th 2019


Invitations and agendas will be sent to schools


For more information, contact Claire Porter @


Mark your Calendar

CSLI - Charter School Leadership Institute (2019)

What:  Charter School Leadership Institute 2019

When: October 17 and 18, 2019

Where: Envision Science Academy


Registration is open!   Click link below.


2019 Charter Leadership Institute registration


Please send your checks for $55.00 per person.  Your  receipt will be sent to confirm your registration. Parking at Envision will be limited so please plan on carpooling with others from your school.


For more information, contact Claire Porter @


Don't Miss This

Professional Development

OCS Professional Development Corner (PD)


Come and check out the happenings on our PD website!


Charter School Teacher of the Year (TOY)

Dear Charter School Teacher of the Year Coordinator:


NCDPI is pleased to coordinate the 2020 Burroughs Wellcome Fund North Carolina Teacher of the Year (TOY) Program. The program provides an opportunity to honor and recognize exemplary teachers in North Carolina and to call attention to the importance of the teaching profession.


As the TOY Coordinator, you are responsible for your local Teacher of the Year selection process.  This process is at the discretion of your Board/Director. You are asked to submit one teacher from your charter school to proceed in the regional process.  As a reminder, your nominee must hold a Continuing License, be employed full time, and spend at least 70% of his or her time in direct instruction of North Carolina public school students.


If you are interested in participating or have questions about the process, please contact Sonya Rinehart  As the TOY Lead Regional Education Facilitator, she will communicate with you the next steps. She will also support you entering into this process and making sure we receive your TOY nominee portfolio (due September 13, 2019).


Click the link below for the TOY Schedule:


Safety app update


We are all anticipating a successful rollout of the Sandy Hook Promise “Say Something” App for students in your schools later this fall!    The Sandy Hook Promise team should have reached out to you multiple times now to ensure that:

  1. You have designated a safety lead contact for your school
  2. Your safety lead has received webinar training on the App
  3. Your safety lead has designated a safety team who will be the contacts to receive notices of safety tips at your school


If any of these steps have yet to be completed, please do so as soon as possible!


Should you have any questions, start by checking out SS-ARS FAQ. You can also submit an inquiry here.


say something

Upcoming Charter School Advisory Board Meetings - CSAB


September 9, 2019

October 7 - 8, 2019

November 12 - 13, 2019

Upcoming State Board of Education Meetings  - SBE


September 4 - 5, 2019

October 2 - 3, 2019

November 5 - 7, 2019

Follow the Office of Charter Schools on Twitter 



The Office of Charter Schools is officially tweeting! Follow us @NCCharterOffice for news, updates, and to see the great things happening at charter schools around the state.



NC Department of Public Instruction (NCDPI) Updates

Web Link:

The Child Count Transfer System


Financial and Business Services Newsletter

Please click on the link below for important financial information


NC Virtual Public School


The North Carolina Virtual Public School invites you to attend its inaugural Virtual Innovators Conference. NCVPS VIC2019 will bring us together to connect, share, and learn about online and digital learning.

NCVPS VIC2019 is October 19, 2019, at Moore Square Middle School, beginning at 8:00 am.

Click here to learn all about it!




Please make plans to attend the following webinar opportunity to better understand changes that were made to the Enrollment in Advanced Mathematics Courses legislation this summer.  The new SL 2019-120 (Senate Bill 500) goes into effect beginning this school year (2019-2020).  During the webinar, we will overview the new legislation, consider best practices around communication, collaboration, and standards compacting in order to most effectively support students and schools with implementing the legislation.  We will also examine frequently asked questions and concerns.  After registering, you will receive a confirmation email containing information about joining the webinar.


 Thursday, September 5, 2019 3:30 PM EDT


If you are unable to attend the webinar, we will send out written information or feel free to register for the webinar (even if you cannot make it) and you will receive an email with the recording.


Many have asked if this legislation applies to NC Charter Schools.  Because this legislation addresses Local Boards of Education, this legislation applies to LEAs and not Charter Schools.  However, NCDPI encourages Charter Schools to consider implementation of this legislation because it reflects best practice in recognizing and responding to outstanding potential. 


If you have any questions, please contact Stephanie Cyrus




Greetings HR Directors (**New Instructions**) Human Capital/Licensure Webinars


In an effort to keep you all better informed about changes to state policy, NCDPI will begin offering monthly webinars closely following State Board of Education meetings.  The purpose of the webinars is to provide you with the opportunity to hear about proposed and approved changes to state policy that have an impact on Human Resources departments.


Because we anticipate many participants, the webinar will not offer a "Q & A" session. We will, however, have a chat feature enabled and will try to answer the most common questions raised from the field. Additionally, we will record these webinars and place those recordings online so you will be able to hear the information even if you are unable to attend. Attendance is, of course, optional, but we hope you all will join us for the webinars.


Charter School directors can designate a staff member to attend these webinars. To do so, the Charter School director/head of school should email Kimberly Evans <> and request access to the webinar. Please include the designee’s name, position, and email address.


Here is a list of the dates we are planning to schedule the webinars: 

September 6

October 4

November 8

December 6


Specific times and the login for the webinar will be provided in the invitation.  Please let me know if you have any questions or comments.


Thomas Tomberlin

Director, Educator Recruitment and Support

Office of the Deputy State Superintendent of District Support

North Carolina Department of Public Instruction


(O) 919-807-3440


Social Studies Standards Survey and Revision Application


Dear AP, IB, CIE Colleagues,


I hope things are going well for you and your schools. Please see the message below from the K-12 Standards, Curriculum, and Instruction Division:

K-12 Social Studies Standard Course of Study

Revision Application and Standards Feedback Survey Are Now Available


The application for the K-12 Social Studies Standard Course of Study Revision process is for educators, educational leaders, and stakeholders who want to be on either the K-12 Social Studies Standard Course of Study Writing Team or Review Team. The Social Studies Standard Course of Study Writing and Review Teams will meet periodically throughout the 2019-2020 school year to discuss the current Social Studies Standard Course of Study and draft recommendations for revision. Applications will be available until September 7, 2019. Applicants will be notified of their selection in late September.


Standards Feedback Survey to obtain input from educators and stakeholders familiar with the K-12 Social Studies Standard Course of Study is also available. The survey seeks to inform revision decisions, which may include changes, clarifications, additions, deletions, or replacements to the current standards. The feedback survey will be available until August 31, 2019. (tight timeline)


Thank you for all you do,

Beth Cross-


Charter Message- links should work now


Please see this memo that outlines potential professional development opportunities for Crisis Prevention Training. 




Memo: Presidential Scholars nominations


Superintendents and Charter School Directors,


Please see attached memo and application form for nominations for the U.S. Presidential Scholars Program, due by Oct. 4.




Please see the attached memo concerning the Special Project Grant Applications. 


FY2020 Special Program Grants Memo.docx


Special Grant Application Links


Recent website issues accessing the EC Division's webpage have been reported. Please refer to the following application links and attached funding instruction manuals for additional access. 


Special Grants Application Links

Community Residential Application -


Community Residential Withdrawal Form -


Developmental Day Application


Developmental Day Roster


Developmental Day End of Year -


Group/Foster Home Application & Withdrawal Form -


Out of District Application


Out of District Reimbursement -


Risk Pool Application


Risk Pool Update 


Special State Reserve Application


Special State Reserve Update -



EC Division Header

Specially Designed Instruction Newsletter


We are pleased to share the back-to-school Specially Designed Instruction newsletter.  This issue's focus is Project Acceleration.  Inside you will find six recommendations from the National Center for Intensive Intervention for preparing educators to meet the requirements of the Endrew F Supreme Court Case as well as other resources to support your planning and communication efforts.


Successful PowerSchool Upgrade!

The 19.4.2 PowerSchool upgrade was a huge success - thanks to our DPI Upgrade team, PowerSchool, and volunteer coordinators from the field. For the first time since North Carolina implemented PowerSchool in 2014, we are running the latest version of the application and have plans to remain no more than 6 months behind the release of the newest versions. Our DTL team worked intensely, providing daily resources to assist users in this transition. We understand that there are many eager users ready to jump into contact consolidation and cleanup.  That will be our next focus moving into the first few weeks of school. Be on the lookout for more instructions next week.


Check out some of the advantages this upgrade now affords to our public school units:

  • ACT Release Enhancement NCDPI is now required to collect information about disclosing college readiness assessment data to colleges and universities.  Parents must consent to the release of this information before it can be collected.  During the PowerSchool upgrade process, the Parent Portal was modified to include a new menu option titled "North Carolina Options". This is where the new ACT opt-in enhancement exists for parents to give their consent. We realize that not all public school units grant web access for parents, therefore we are also planning to place this field in the PowerSchool Admin Portal. More details will be provided as we bring this project to completion; however, information about how to opt-in using the Parent Portal is included in the document below. 
  • Incident Management Enhancements The new version of PowerSchool includes several enhancements to Incident Management, including the ability to enter quick incidents, re-associate action elements, and view/filter the student's role(s). A quick tip document has been created to provide more information about these enhancements. 


Remember, all public school units are required to continue using the NC Student Contacts screen. This will remain the authoritative source for student contacts until further notice. During the recent HBMUs, the possibility of disabling the transfer of NC Student Contacts was discussed, however, PowerSchool has confirmed that this functionality cannot be disabled. Therefore, NC Student Contacts will continue to transfer when students move from one public school unit to another within North Carolina. 


As mentioned above, members of the Digital Teaching and Learning team have been working to create quick tip documents to assist users in troubleshooting and utilizing some of the new functionality. Those documents are listed below for your convenience:

Additional documents that may be reviewed are below:


More details of changes included in this upgrade may be viewed in PowerSchool release notes.



PowerSchool to ECATS Data Flow

Students' contact information is being fed to ECATS from PowerSchool every night. These records, inclusive of the ‘Relationship’ field required by ECATS, are pulled from the “NC Student Contacts” page (Guardians table) in PowerSchool. For contacts to populate in ECATS, the information must be entered on the "NC Student Contacts" page which houses all the required information.  


The parent records located on the top of the “NC Student Contacts” page are populated by PowerSchool from the student "General Demographic" page and do not include all ECATS required fields.  Therefore, in order for the mother/father contact records to flow to ECATS, these contacts must also be entered on the "NC Student Contacts" page in the Contacts list in order to feed ECATS.


ECATS Data Flow



Running the Refresh Premier Attendance Views Report while teachers and staff are taking attendance causes database constraints and performance issues. Because the Refresh Premier Attendance Views report automatically runs each night, there is no need to run the report prior to taking attendance during working hours.  The overnight attendance process will provide the necessary information for attendance reporting the following morning.


Contacting PowerSchool Support

There are 3 ways to request PowerSchool support:

  1. CHAT: Chat support will be available for you through the PowerSchool Community at:  Launch  Chat Support
  2. CASE: Submit a case via the PS PORTAL:
  3. CALL: 1-855-339-4790  (This is a dedicated NC Support line.)

*Please ensure you are dialing the dedicated NC line when contacting support via phone.

 ** If you are reporting an outage or performance issue (P0 or P1), please CALL or use CHAT.  This ensures immediate attention by PowerSchool support.

 ***For all other Home Base support needs (Schoolnet, NCEES/Unified Talent, IAM/SSO (NCEdCloud), Staff & Student UID (eScholar)) contact the Home Base Support Center at or phone: (919) 807-4357, Monday - Friday, 7 a.m. to 4 p.m. 


Chrome and NCEdCloud

DPI has been made aware that some Chrome users are not able to login to the NCEdCloud IAM Service when they are also logged into their Google Chrome Profile. The NCEdCloud IAM Service vendor, Identity Automation, has filed a bug report with Google to accelerate a fix for Google Chrome. Until an update for Google Chrome is released, users can use one of the workarounds listed below to access the NCEdCloud IAM Service in such cases:

  • Log out of Google Chrome Profile account prior to logging into the NCEdCloud IAM Service
  • Use a browser other than Google Chrome

We will update you as we receive new information, and thank you for your patience.


New Alerts for 504 and MEP

This is an update that will satisfy several PowerSchool administrators! A new 504 and Migrant alert has been created and pushed out to all PSU instances. The 504 Alert will notify the user that the student is a student that has a 504 special program. The MEP Alert will notify the user that the student is currently a Migrant Eligible (MEP) student. The alerts are displayed in the Admin Portal on all student screens as well as in the Teacher Portal on the Student Backpack screens. The Alerts QRD has been updated to reflect these new additions.


EL Coordinators Meeting Fall 2019


September 18: NEW EL Coordinators


September 19: ALL EL Coordinators


September 20: Break-out Sessions 


1. EL Advisory Council and 2. Charter Schools




Please complete the registration form to confirm your attendance at the meeting. This meeting does NOT have a registration fee. Once you submit your registration form you will receive a confirmation email with all the detailed information (Check your spam/junk folder).


English Learners Tree

Read to Achieve Assessment Update


Read to Achieve Assessment Update from your K-3 Literacy and Regional Support Teams

Thank you for your patience during the unfortunate uncertainty at the start of the school year over the implementation of Istation as the new reading diagnostic tool for Read to Achieve. We wanted to follow up on yesterday’s message to reassure you that teachers and students can continue using Istation and that trainings and technical support are still ongoing. Here are answers to many frequently asked questions all in one place:

When should teachers start assessing students using Istation?

  • Start assessing in the first full month of school (September for traditional calendar schools).

State Board of Education policy (KNEC-002) requires that students be assessed at Beginning of Year (BOY), Middle of Year (MOY) and End of Year (EOY) on the approved assessment instrument.


This school year, the BOY is for instructional purposes to provide data that helps inform teachers. As determined over the summer, the MOY will be used for EVAAS Growth metrics.

        BOY assessments should be completed within the first full month of school:


How often should teachers monitor students’ progress?

  • Progress monitoring is available monthly. For some students, you may only need the information from BOY, MOY, and EOY. For other students, monthly progress monitoring will provide the best information on students’ response to instruction and help inform instructional decisions. In some cases, teachers may also want to use the on-demand feature to monitor a specific skill or skills more frequently.

When and how will student growth be measured?

  • EVAAS Growth will be measured from MOY (January for most schools, December for year-round schools) to EOY. This will give teachers and students a chance to practice and get used to the tool before the baseline is set for growth.

I’d like access to online training. Where do I go?

I’d like to attend an in-person training. Will there be more opportunities?

When will schools get the additional touchscreen tablets so we can assess students in small groups?


  • Devices are being ordered and/or shipped this week. Depending on the type of device, you can expect delivery within the next two to six weeks. In the meantime, you can use the two devices already allotted per classroom (plus any additional devices available at your school).

My students already have headphones, but without microphones. Do we need to order new headphones/headsets?

  • You do not need to order new headphones/headsets. The headphones without microphones are sufficient in a quiet area – the device’s built-in microphone will pick up and record students’ voices.
  • If you do not have headphones, or do not have enough sets of headphones, please contact Shantell Powell ( (919) 807-3372), who will work with you to determine what the Department can provide.

We just got our $400 per classroom Read to Achieve allotment. What can we spend it on?

  • The allotment can be spent on the following: devices and accessories, literacy personnel to support K-3 literacy, high quality curriculum, and professional learning aligned with SBE Collaborative Guiding Framework for Early Literacy Education.
  • While the allotment can be spent on devices, if your district has fewer than four devices per K-3 classroom your district will also be receiving devices ordered through NC DPI (see tablet question above).

Tara W. Galloway, PhD

K-3 Literacy Director,


Istation Webinar


The 2019-2020 school year is underway and the K-3 Literacy team wishes everyone a successful school year!  We look forward to supporting the phenomenal educators and students in North Carolina!  Please share the following information as needed to keep everyone informed and updated. 


As noted in the message from Superintendent Johnson today, we are moving forward with Istation.  Please continue training teachers and assessing students.


Thank you so much for your continued support! 


Istation Upcoming Trainings:

NEW Istation Webinar Training Opportunity please REGISTER HERE


North Carolina Educators: Leap into Istation!  1 Hour Ed-Tech PD Webinar


NEW Second Round Face to Face Istation Training, please REGISTER HERE

This session will provide a closer look at your ISIPTM  data through Istation’s real time reports. Web-based reporting provides formative insight to guide instructional decision-making and intervention strategies.  Learn how to best implement Istation’sTeacher Resources into daily instructionSet goals for your students' improvement and growth. Use Istation reports to form small groups and to meet the needs of all student populations including ELL and exceptional children. We will look at the ISIPTMSummary Report,  learn how to take control of interventions with the Priority Report, plot an instructional course using theClassroom Summary and dive deep into the student centered data on the Student Summary Handout.

  • 3 hour data session
  • RtA District Contact and Campus Leaders should attend training

NEW On-Site Training Dates and Locations 

Durham – Tuesday, October 1, 2019 – Region 3 North Central

Registration will close September 30th at 4:00 p.m.


Durham – Wednesday, October 2, 2019 – Region 3 North Central

Registration will close October 1st at 4:00 p.m.


Greensboro – Thursday, October 3, 2019 – Region 5 Piedmont-Triad

Registration will close October 2nd at 4:00 p.m.


Greensboro – Friday, October 4, 2019 – Region 5 Piedmont-Triad

Registration will close October 3rd at 4:00 p.m.


Morganton – Monday, October 7, 2019 – Region 7 Northwest

Registration will close October 6th at 4:00 p.m.


Gastonia – Tuesday, October 8, 2019 – Region 6 Southwest

Registration will close October 7th at 4:00 p.m.


Gastonia – Wednesday, October 9, 2019 – Region 6 Southwest

Registration will close October 8th at 4:00 p.m.


Asheville – Thursday, October 10, 2019 – Region 8 Western

Registration will close October 9th at 4:00 p.m.


Greenville – Tuesday, October 15, 2019 – Region 1 Northeast

Registration will close October 14th at 4:00 p.m.


Fayetteville – Wednesday, October 16, 2019 – Region 4 Sandhills

Registration will close October 15th at 4:00 p.m.


 Wilmington – Thursday, October 17, 2019 – Region 2 Southeast

Registration will close October 16th at 4:00 p.m.


RtA Guidebook:

We will notify all LEAs and Charters once the guidebook is approved. The RtA guidebook will provide guidance for RtA third grade proficiency, alternative pathways, exemptions, accommodations, reading camp, and other important RtA information. 


 RtA Reading Portfolio: 

Beginning 2019-2020, RI.7 is no longer a required standard for the RtA Reading Portfolio. Students completing the reading portfolio while in a 3/4 transition or 4th grade accelerated class during the 2019-2020 school year will not be required to complete RI.7. As these student continue to complete their portfolio, please note on the score sheet RI.7 has been removed and the student does to need to complete that standard. 



The contract with Amplify has ended. As we move forward, please note the following:

  • Students can not be assessed using Amplify for state data collection 
  • Amplify has not been approved as an alternative assessment for the 2019-2020 school year
  • User roles have been deactivated in Power School and icons were removed from NCEdCloud IAM service
  • The data flow between Powerschool and Amplify has ceased

Reading Camp Data:

The second and final data file is now available. Districts that had Reading Camps have data files loaded through the Accountability Secure File Transfer System (SSH). Please ask the LEA testing coordinator for these files as work continues to complete the 1st and 2nd grade reading camp data (FSRSupp files). Up to four files may be available. The data will be available to districts in the 2019 folder with the following names: mClass_Reading_Camp_2nd_Grade_XXX, mClass_Reading_Camp_2nd_Grade_XXXv2, mClass_Reading_Camp_1st_Grade_XXX or mClass_Reading_Camp_1st_Grade_XXXv2 (XXX represents the LEA code). NCDPI recommends that all districts review the v2 files for additional information if there is also an original file.


Due to the unexpected delay of scores, the deadline for submission has been moved to August 30, but no later as the expectation for the 1st and 2nd grade report to be posted on local websites is still September 1st. Posting on your local website is a Legislative mandate that we can not change.


Other News

Mark your Calendar

NCHEP will be conducting its annual New Homeless Liaison Compliance Training for Charter Schools on September 12th.  Those who are new homeless liaisons with 2 years or less experience and who did not attend the new homeless liaison training held during 2018-19SY should participate in this all-day professional development.


Charter Schools New Homeless Liaison Training


September 12, 2019


UNC Greensboro (main campus)

Elliott University Center

1st Floor - Dogwood Room

507 Stirling Street

Greensboro, NC 27412


Register for the Charter School New Homeless Liaison Compliance Training


The topics for training will include:

  • Compliance with the McKinney-Vento Act
    • Transportation
    • Early Childhood Education
    • Higher Education (RDS)
  • Non-Regulatory Guidance from the U.S. Department of Education
  • Roles and responsibilities of the homeless liaison
  • Identification and services for homeless children and youth
  • The dispute resolution process
  • Subgrant funding and requirements
  • Data collection and reporting requirements from the State
  • Collaboration with other LEAs, the community, and NCHEP
  • Needs assessments
  • Website requirements

For more information about the New Homeless Liaison Compliance Training, please visit the web page on the NCHEP website. This is a free professional development event, but registration is required. See the link above to register. 


We look forward to seeing you at the New Homeless Liaison Compliance Training!


Immunization and Health Assessment Compliance Reporting


Each year, all schools are required to report the immunization status of their kindergarten and 7th grade students, according to G.S. 130A-155(c) and G.S. 130A-440. The purpose of these reports is to ensure that all children enrolled in North Carolina schools are protected against vaccine-preventable diseases and to determine the number of children who meet state immunization requirements.  Additionally, all North Carolina public and public charter schools are required annually to report on the status of Health Assessments for those students who are enrolling for the first time in a North Carolina public or public charter school (G.S. 130A-441(c)).

Report submission can take place after the 30th calendar day from the school’s official first day.  A combined compliance report is available this year, by school name, and must be completed on-line at this link: Annual Health Assessment and Immunization Report. You may use the link to access instructions as well as worksheets to gather your responses prior to entering the online report.   Compliance reports are due no later than November 1, 2019 but may be completed at any time prior to that date. 


Communication From The Consultant

The Technical Assistance Summary provides valuable school health information.  School Health Coordinators and/or School Nurses are encouraged to review this quarterly circular so you can stay up-to-date with news and announcements from the Charter School Health Nurse Consultant.


Annette Darden Richardson, MSN, RN, NCSN

Charter School Health Nurse Consultant

Division of Public Health - Children and Youth Branch

NC Department of Health and Human Services


Office: 252-339-3009