Office of Charter Schools Weekly Newsletter for August 16, 2019

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3981


Upcoming Events


September 4 -5, 2019

State Board of Education Meeting


September 9, 2019

Charter Schools Advisory Board Meeting


Future Action Items 


October 17 - 18, 2019

Charter School Leadership Institute 2019


NCDPI Office of Charter Schools (OCS) Updates

Did you Know??


The Office of Charter Schools must have an Educational Certificate of Occupancy for each building in which students occupy. If you have multiple campuses, you should submit multiple Certificate of Occupancies for those buildings.


In addition, you should confirm that all locations are accurately reflected and updated as needed in both EDDIE and Epicenter.


Lastly, if you plan on relocating, you must receive approval from either OCS (less than a 5 mile move) or SBE (more than 5 miles or outside the original LEA).


For information regarding Certificates of Occupancy, contact For questions regarding relocation amendments, contact



Question Marks

Web Links: 


NCStar Burst August 2019 


Important Resources for Charter Schools: (Please Read)

Please click on each link.

Charter School Diabetes Memo


Charter School Epinephrine Memo



UNC Computer Science - Middle / High School Open House -Sept 14

registration link 


The Department of Computer Science at  UNC Chapel Hill




What: Leading & Learning Days (formerly LP/CLP bootcamps)


Where: Healthy Start Academy, Durham


When: September 26th 2019


Invitations and agendas will be sent to schools


For more information, contact Claire Porter @


Mark your Calendar

CSLI - Charter School Leadership Institute (2019)

What:  Charter School Leadership Institute 2019

When: October 17 and 18, 2019

Where: Envision Science Academy


Registration is open!   Click link below.


2019 Charter Leadership Institute registration


Please send your checks for $55.00 per person.  Your  receipt will be sent to confirm your registration. Parking at Envision will be limited so please plan on carpooling with others from your school.


For more information, contact Claire Porter @



Charter School Teacher of the Year (TOY)

Dear Charter School Teacher of the Year Coordinator:


NCDPI is pleased to coordinate the 2020 Burroughs Wellcome Fund North Carolina Teacher of the Year (TOY) Program. The program provides an opportunity to honor and recognize exemplary teachers in North Carolina and to call attention to the importance of the teaching profession.


As the TOY Coordinator, you are responsible for your local Teacher of the Year selection process.  This process is at the discretion of your Board/Director. You are asked to submit one teacher from your charter school to proceed in the regional process.  As a reminder, your nominee must hold a Continuing License, be employed full time, and spend at least 70% of his or her time in direct instruction of North Carolina public school students.


If you are interested in participating or have questions about the process, please contact Sonya Rinehart  As the TOY Lead Regional Education Facilitator, she will communicate with you the next steps. She will also support you entering into this process and making sure we receive your TOY nominee portfolio (due September 13, 2019).


Click the link below for the TOY Schedule:




NCCAT's first annual Beginning Teacher of the Year deadline is fast approaching on September 6th. Charter leaders, more information on eligibility and process for your charter BTOY can be found at the link below.


OCS Professional Development Corner (PD)


Come and check out the happenings on our PD website!




Follow the Office of Charter Schools on Twitter 



The Office of Charter Schools is officially tweeting! Follow us @NCCharterOffice for news, updates, and to see the great things happening at charter schools around the state.



Upcoming Charter School Advisory Board Meetings - CSAB


October 7 - 8, 2019

November 12 - 13, 2019


Upcoming State Board of Education Meetings  - SBE


October 2 - 3, 2019

November 5 - 7, 2019



NC Department of Public Instruction (NCDPI) Updates

North Carolina Public Schools SRC Coordinators 2018-19SY SRC Announcement


Good morning School Report Card Coordinators,


This message contains important information for you, as DPI plans together for the release of the state, district, and school-level North Carolina School Report Cards (SRC). Below, you will find a tentative schedule of the 2018-19SY SRC, so that you may be as prepared as possible for the upcoming release.


2018-19SY SRC Dates

September 3-17: LEA Welcome Letter Submission Period

October 10-22: LEA Preview Period #1

October 30: SRC Release #1


All School Report Card Coordinators are encouraged to visit the new SRC Communications webpage. This site will be updated, as resources are made available.


In addition, please be sure that the appropriate individuals are signed up for the SRC Listserv (information sign up located here).


Should you have any further questions, please do not hesitate to reach out to me or Karl Pond. Thank you for the important work you do and for your contribution towards a smooth release of school report card data.


Rebecca Davis, M.S. Business Systems Analyst NCDPI: School Research, Data, & Reporting 919-807-3363.


Financial and Business Services


Independent Public Schools State Installment Funding

With the General Assembly still not adjourned and the new fiscal year continuing without a signed budget, the Division of School Business will be providing the independent public schools another installment of State funds.


On July 12th, schools received an authority to draw of

(20% x Initial average daily membership * 2018-19 State average base funding)


The Division of School Business will true up this installment so that it represents in total the following:

(34% x Initial average daily membership * 2018-19 average base funding of the LEA base funding less the per student nonrecurring funding (estimated less than $10))


The report of the 2018-19 average base funding can be found on our website at

“Base Allotment per ADM for Charter Schools”

“Base Allotment per ADM for Virtual Charter Schools”

“Restart and Lab Schools- Dollars per ADM”


The additional state installment will be provided as an authority to draw the week of August 19th.

No other installments will be made until all schools have reported month 1 ADM


Summer Reading (State 016) Carryover FY 2020 - Independent Public Schools

With the General Assembly still not adjourned and the new fiscal year continuing without a signed budget, the Division of School Business will be providing the independent public schools with their FY 19 carryover amount for State PRC 016 Summer Reading Camps.


The State 016 carryover funds will be provided as an authority to draw the week of August 19th.


Principal/Assistant Principal Account Codes

Principal account codes should be coded to 5410-XXX-114 and the corresponding 5410-xxx-181, if applicable.

Assistant Principal should be coded as 5420-xxx-116 or 117 and the corresponding 5420-xxx-181 if applicable.


Should you have additional questions, please contact Roxane Bernard at


Confirmation of Funds for Annual Financial Statement Audits by CPA firms


DPI is providing the appropriate reports to your independent auditors via the internet. These reports for FY19 are now posted in a public application at: (Annual Reports). Please direct your independent auditor to the site provided.


Please contact Roxane Bernard at with any questions. PowerSchool Upgrade Resources


NCDPI hosted a webinar yesterday to share more details about this weekend’s upgrade with PowerSchool administrators, technology  directors, superintendents and charter leaders. If you were not able to attend the webinar, a recording of the session and an FAQ list have been posted on our NC-SIS website and shared in the link below. In addition, two QRDs have been published to help Public School Units export and clear the guardian email field. This is not a required process; however, many districts have expressed interest in clearing this field in order to reduce cleanup efforts post-upgrade. Look for more information regarding the upgrade to version 19.4.2 in tomorrow’s  NC SIS bulletin.

PowerSchool Logo



Please see the attached memo regarding CPI Training Updates.


EC Division Header

Greetings HR Directors (**New Instructions**) Human Capital/Licensure Webinars


In an effort to keep you all better informed about changes to state policy, NCDPI will begin offering monthly webinars closely following State Board of Education meetings.  The purpose of the webinars is to provide you with the opportunity to hear about proposed and approved changes to state policy that have an impact on Human Resources departments.


Because we anticipate many participants, the webinar will not offer a "Q & A" session. We will, however, have a chat feature enabled and will try to answer the most common questions raised from the field. Additionally, we will record these webinars and place those recordings online so you will be able to hear the information even if you are unable to attend. Attendance is, of course, optional, but we hope you all will join us for the webinars.


Charter School directors can designate a staff member to attend these webinars. To do so, the Charter School director/head of school should email Kimberly Evans <> and request access to the webinar. Please include the designee’s name, position, and email address.


Here is a list of the dates we are planning to schedule the webinars: 

September 6

October 4

November 8

December 6


Specific times and the login for the webinar will be provided in the invitation.  Please let me know if you have any questions or comments.


Thomas Tomberlin

Director, Educator Recruitment and Support

Office of the Deputy State Superintendent of District Support

North Carolina Department of Public Instruction


(O) 919-807-3440


Registration for the EL Coordinators Meeting - Fall 2019


From: ESL/Title III 

To: Title III Directors/EL Coordinators/Designees // ALL LEA/Charter/Lab Schools.

EL Coordinators Meeting Fall 2019


September 18: NEW EL Coordinators


September 19: ALL EL Coordinators


September 20: Break-out Sessions 


1. EL Advisory Council and 2. Charter Schools




Please complete the registration form to confirm your attendance at the meeting. This meeting does NOT have a registration fee. Once you submit your registration form you will receive a confirmation email with all the detailed information (Check your spam/junk folder).


English Learners Tree

Regional Meetings - Personalized Learning


Please join the North Carolina Department of Public Instruction this fall for an exciting opportunity to connect with practitioners from across North Carolina as we explore Personalized Learning and what it can mean for your district or charter school. Each of the regional events will be held from 9:30 A.M. to 3:00 P.M.


During this time, teams of educators will be guided through:

  • An understanding of the working definition of personalized learning (what it can be and what it is not),
  • An alignment of current efforts and approaches in your district or charter school, and
  • Discussion and planning for next steps for personalized learning implementation through strategic plans and continuous improvement plans.


Each public school unit is asked to send a team of 2-3 staff to participate, so please consider those individuals who are influencers or key decision-makers in your district or charter school. Suggested participants may include those from Academic/Curriculum, Digital Learning or Technology, and a school-level leader.


Registration is open and can be accessed at Please have each participant complete registration.

  • Below are the meeting dates and locations, but you may choose the date and location that best fits with your schedule or travel needs.
  • Space is limited, so be sure to register your team as soon as possible.
  • Once each meeting location is at capacity, a waitlist will be created for each location.

Please contact Emma Braaten with questions or for additional information at






September 11


Lincoln County Schools - 201 Jeb Seagle Drive, Lincolnton, NC 28092

September 12


West Concord Resource Center - 509 West Concord Street Morganton NC 28655

September 16


Winston-Salem Forsyth Education Building - 4801 Bethania Station Rd Winston-Salem, NC 27105

October 2


WCPS Professional Development & Family Engagement Center - 415 S. Virginia St. Goldsboro, NC 27530

October 3


BTW Educational Resource Center - 66 Booker T Washington Road, Clarkton, NC 28433

October 9


Beaufort County EdTech Center - 820 Bridge St

Washington, NC 27889

October 10

North Central

Franklin County School - 53 West River Road 

Louisburg, NC 27549

October 17


Buncombe County Schools Central Office - 

175 Bingham Road, Asheville, NC 28806




Personalized Learning

New Initiative Strives to Reduce NC Teacher Vacancies


New Initiative Strives to Reduce NC Teacher Vacancies

New, Statewide Campaign and Website - TeachNC – Aims to Highlight the Value of Teaching and Remove Barriers for Becoming a Teacher in North Carolina



(RALEIGH, NC) – At the August 14th meeting of the Governor’s Education Cabinet, education leaders and stakeholders gathered to celebrate the launch of TeachNC, a partnership between the North Carolina Department of Public Instruction, BEST NC, TeachNC is a statewide teacher recruitment initiative that employs both a broad media campaign and a robust web platform to support teacher candidates in their quest to become a teacher in North Carolina.


State Superintendent Mark Johnson, who announced the plans for the formation of TeachNC this past February, is pleased to see the progress made toward this important initiative. “Being a teacher allows you to have a fruitful and fulfilling career anywhere in North Carolina - your hometown, a big city, the mountains, or the coast,” Superintendent Johnson said. “We have over 2,500 public schools in North Carolina’s 100 counties, and now we have an easy-to- use platform to learn about becoming a teacher.”


The largest statewide initiative of its kind, TeachNC will focus on increasing the number of high- quality, diverse, and dedicated North Carolinians entering the teaching profession - particularly in hard to staff areas such as science, math, and special education.


“As business leaders, we know that the talent in our organizations is key to our success. The same is true for education in North Carolina; our teachers and other educators need to be recruited and valued like other high-skills professionals,” said BEST NC Board Chair, Walter McDowell. “TeachNC will empower teacher candidates with the information they need to enter the teaching profession and thrive as a teacher.”


TeachNC will work with North Carolina television and radio stations to air public service announcements that will promote the initiative. Titled “Teachers Have Better Work Stories,” the campaign highlights the creativity, leadership, and excitement that teachers experience daily in classrooms across North Carolina.


In conjunction with television and radio ads, TeachNC will include a localized social media campaign that will highlight the Better Work Stories of current and former North Carolina teachers. The Better Work Stories campaign materials will be made available to local schools and communities for their recruiting efforts.


All media placements will reference , the initiative’s all-inclusive, online resource for teaching in North Carolina. Through this website, TeachNC will offer – at no cost – a wide range of tools and resources for anyone who is considering a career in teaching, or just wants to know more about being a teacher.


Visitors to can discover what a career in teaching offers, read about what they need to do to become a teacher and receive one-on-one coaching, and research school district profiles and salary information. They can also review content about licensure and financial aid (including $1,000 TeachNC scholarships), educator preparation programs, application checklists and more. The tools, services, and resources included in the system will be expanded and updated regularly based on evolving best practices, ongoing user research, and feedback from partners and other education stakeholders.


All of North Carolina’s educator preparation programs were invited to join the TeachNC initiative. Profiles of participating programs will be featured on the TeachNC website. More than 30 of the 54 public and private educator preparation programs have joined the initiative so far, and more will continue to be added.


Within the next year, TeachNC will expand to provide robust information on the more than 100 school districts and charter schools in North Carolina. The website will feature tools and resources to help teacher candidates identify the schools and communities best suited to their skills and interests.


"North Carolina is a wonderful place to build a life and a career and we’d love to welcome you to join our public schools as a respected teacher. Come help us continue our strong tradition of public education while you challenge, empower, and inspire North Carolina’s next generation," Governor Roy Cooper said. is a 501(c)(3) nonprofit organization, launched by Microsoft and the U.S. Department of Education, to partner with public school systems on teacher recruitment. Support for TeachNC is provided by grants from the NC Department of Public Instruction, The Belk Foundation, the Bill & Melinda Gates Foundation, Coastal Credit Union, IBM, the John M Belk Endowment, and Microsoft.


Visit TeachNC at


Contact: Joe Maimone


Other News

NCHEP will be conducting its annual New Homeless Liaison Compliance Training for Charter Schools on September 12th.  Those who are new homeless liaisons with 2 years or less experience and who did not attend the new homeless liaison training held during 2018-19SY should participate in this all-day professional development.


Charter Schools New Homeless Liaison Training


September 12, 2019


UNC Greensboro (main campus)

Elliott University Center

1st Floor - Dogwood Room

507 Stirling Street

Greensboro, NC 27412


Register for the Charter School New Homeless Liaison Compliance Training


The topics for training will include:

  • Compliance with the McKinney-Vento Act
    • Transportation
    • Early Childhood Education
    • Higher Education (RDS)
  • Non-Regulatory Guidance from the U.S. Department of Education
  • Roles and responsibilities of the homeless liaison
  • Identification and services for homeless children and youth
  • The dispute resolution process
  • Subgrant funding and requirements
  • Data collection and reporting requirements from the State
  • Collaboration with other LEAs, the community, and NCHEP
  • Needs assessments
  • Website requirements


For more information about the New Homeless Liaison Compliance Training, please visit the web page on the NCHEP website. This is a free professional development event, but registration is required. See the link above to register. 


We look forward to seeing you at the New Homeless Liaison Compliance Training!