2019-20 PRC039 School Safety Grants

The funding available for the School Safety Grants will be determined in the ratified Appropriations Act.  At this time, the Department is unable to provide any additional information other than what is in the proposed House and Senate budgets.  When the General Assembly has acted, we will send out a link and information on the application process.  Please communicate to the appropriate program person in your LEA or charter school, so that they are aware of the status.   

Did You Know??

Charters are required to complete the Charter School Health Annual Report each year.  Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3.), School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ) and State Board of Education Policy SHLT-001 Return-to-Learn After Concussion. This is where compliance data for the Performance Framework A17 measure originates. Schools self-report this data. Please see the information below from Annette Darden Richardson, Charter School Health Nurse Consultant and contact her if you have questions about charter school health compliance.

Annual Charter School Health Report Open

Annual Charter School Health Report Is Open

The Annual Charter School Health Report link is now open.  Reporting must be completed no later than June 1st, 2019.  The report is designed to assist in identifying resource needs for healthcare of students in charter schools.  Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3.) and School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ).  You may click here to access the report link or copy and pasted the link below into your browser. 

A preparation worksheet is provided with the report questions.  All schools are encouraged to download the worksheet and mark the appropriate responses before beginning the online report survey. You may click here to access the worksheet or copy and paste the link provided below into your browser.  Once you have prepared your responses, save the document to your local computer. This worksheet cannot be accepted as your report. You will use it as a reference tool to enter your information into the online survey system.     

Annual Charter School Health Services Report – https://www.surveygizmo.com/s3/4681610/2018-2019-Charter-School-Health-Annual-Report

Report Worksheet –  http://surveygizmolibrary.s3.amazonaws.com/library/12181/20182019_Charter_EOYReport_Worksheet.docx  

Please contact Ms. Annette Richardson at annette.richardson@dhhs.nc.gov with questions or concerns. 

Annette Darden Richardson, MSN, RN, NCSN

Charter School Health Nurse Consultant

Division of Public Health - Children and Youth Branch

NC Department of Health and Human Services

Office: 252-339-3009 

OCS Summer Huddle

Contact: ocs@dpi.nc.gov

July 16, 2019 | Register Here

Mark your calendars for the OCS Summer Huddle! Please join us at Gray Stone Day School in Misenheimer, NC on July 16^th for a full day of development and support. You can register here and stay tuned for more details. We will not host a huddle at this year’s Financial Business Services (FBS) Conference, though there will be some charter-specific programming for those attending.

2019 Performance Framework Resubmissions

OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). Charter schools were required to submitted evidence documents using the web-based tool Epicenter from January through April. OCS consultants are finalizing the initial review process of the submitted materials. As a reminder, if a task has been deemed non-compliant it will be returned to the submitter.

All schools have until June 30, 2019, to correct any returned submission tasks and to satisfy the reopened task in Epicenter. If you have a question about the “Returned” submission task, contact the OCS consultant who provided the feedback using the contact information listed in the email notification for that particular task.

Please note that all correspondence should happen through the Epicenter system. If a task is returned by an OCS staff member, the submitter will receive an email correspondence from the Epicenter system notifying them that the submission document has been returned and that the task has been reopened in the system.

Please check the tasks queue using the web-based tool Epicenter for any outstanding submission tasks that need to be completed. To view the webinar training recording click here.

Web-based Resources:

2019 Performance Framework Resources

Frequently Asked Questions

For questions regarding the 2019 Charter School Performance Framework, please send an email to performanceframework@dpi.nc.gov. 

For technical support, please contact the Epicenter Support Center at (855) 899-1624 or support@epicenternow.org.

Greetings HR Directors (**New Instructions**) Human Capital/Licensure Webinars

In an effort to keep you all better informed about changes to state policy, NCDPI will begin offering monthly webinars closely following State Board of Education meetings.  The purpose of the webinars is to provide you with the opportunity to hear about proposed and approved changes to state policy that have an impact on Human Resources departments.  

Because we anticipate many participants, the webinar will not offer a "Q & A" session.  We will, however, have a chat feature enabled and will try to answer the most common questions raised from the field.  Additionally, we will record these webinars and place those recordings online so you will be able to hear the information even if you are unable to attend.  Attendance is, of course, optional, but we hope you all will join us for the webinars.

Charter School directors can designate a staff member to attend these webinars. To do so, the Charter School director/head of school should email Kimberly Evans <Kimberly.Evans@dpi.nc.gov> and request access to the webinar. Please include the designee’s name, position, and email address.

Here is a list of the dates we are planning to schedule the webinars:  

June 7

July 15

August 12

September 6

October 4

November 8

December 6

Specific times and the login for the webinar will be provided in the invitation.  Please let me know if you have any questions or comments.

Thomas Tomberlin

Director, Educator Recruitment and Support

Office of the Deputy State Superintendent of District Support

North Carolina Department of Public Instruction

(O) 919-807-3440

Phase II Final Verification - Initial ADM for SY 2019-20 Due Between June 3 – 14, 2019

from Charter, Regional and UNC Laboratory Schools

Phase II: Average Daily Membership (ADM) Projection - Final Verification - Initial ADM for School Year 2019 – 2020

EVERY charter, regional and UNC Laboratory School Executive Director (Head of School, Board Chair, etc)

is required to submit the Charter School ADM Projection System (CSADM), Phase II - Final Verification Initial ADM for School Year 2019-20.

Phase II Final Verification - Initial ADM submissions are required from:

• current charter, regional and UNC laboratory schools with 2018-19 school attendance
• new charter schools approved by the State Board of Education to open July 1, 2019 and
• new University of North Carolina (UNC) laboratory schools scheduled to open July 1, 2019.

Phase II requires the following field to be completed: Enter the Initial ADM.

This represents the 2019-20 ADM that is used for the first installment of the annual allotment.

The school may also need to submit a breakdown of where the students are coming from.

Please review the attached CSADM Preliminary Phase II Review - Preparation document for assistance.

The CSADM Projection System is accessible at the following links:

• CSADM system https://schools.nc.gov/csadm
• Financial and Business Services, Charter Schools Financial Operations: ncpublicschools.org/fbs/charterschools/

As this impacts your school’s funding, we will only accept information submitted by the Executive Director.

The CSADM is an online system designed to assist each charter, regional and UNC laboratory schools with improving the accuracy of key components in the budgeting process.

This information is critical to the budget process and ensures adequate funding and minimal disruption to charter schools and LEA funding.

To access the system, the Executive Director will need a North Carolina Identity Management identification (NCID) login. 

If you do not have an NCID, you must contact the Charter Schools' NCID administrator to set up an account for you. 

A directory of charter school NCID administrators is available at www.ncid.its.state.nc.us/LEAListing.asp . 

DPI cannot assign an NCID or reset NCID passwords. 

NCID questions should be directed to the North Carolina Department of Information Technology (NC DIT) at https://it.nc.gov/ncid/ .

If you have questions concerning CSADM, please contact Angela Harrison in the Division of School Business at 919-807-3734 or angela.harrison@dpi.nc.gov .

Charter School ADM Projection System – CSADM

Preliminary Phase II Review / Preparations

The CSADM Phase II Final Verification-Initial ADM submissions are required of all:

• current charter schools with 2018-19 school attendance
• new charter schools approved by the State Board of Education to open in 2019-2020
• The University of North Carolina (UNC) laboratory schools approved by the NC General Assembly

scheduled to open July 1, 2019

• The University of North Carolina (UNC) laboratory schools with 2018-19 school attendance
• Regional School(s) with 2018-19 school attendance

CSADM Phase II Final Verification-Initial ADM will determine if the school is required to provide a breakdown of where their students are coming from.

Questions should be addressed  to angela.harrison@dpi.nc.gov .

Prepare for NCEES EOY is June 28, 2019

The Evaluation and Professional Development Plans for the 2018-2019 school year will close on Friday, June 28 at 5 PM. At that time the vendor will archive complete and non-completed plans.

Please have all necessary evaluations and PDPs completed and locked.  Once the plans and the data within are archived no further updates can be made. 

The system will remain open for Professional Development courses.  

✅ Confirm Staff Lists are accurate

✅ Delete/archive unnecessary evaluation plans 

✅ Confirm Evaluation & PDP Plans are complete

✅ System will close out Friday, June 28, 2019 at 5PM

The Evaluation/PDP Plans for the 2019-2020 School year are scheduled to be ready for Monday, July 8th.  Please await for another communication before assigning plans and advising educators to begin plans.

IMPORTANT: 

NCDPI advises printing any and all reports needed for End of Year and for review during 19-20SY. Print or save a digital copy of staff reports. 

Click here: 

List of DPI published 2018-2019 Ad-Hoc Reports

for a list of DPI published reports for District Administrators and/or Principals.

There is  known issue in the system when running a previous year Ad-Hoc Report such as Summary Evaluation Ratings that the report will pull (for example) the correct 17-18 ratings form while printing current year name, location and teacher plan type. 

Due to over the summer name changes, employment changes across schools in district or out of district and staff that may have a different plan type/title in 19-20 affect past year reports you run in the fall. NCDPI strongly advises LEAs and Charters run all needed reports by the end of the current year. 

NCDPI is working with the vendor, and Powerschool, on investigating a fix for putting the correct location and teacher plan type that matches the year of the ratings form requested. 

NOTE to NCEES District Admins:  if using System Administration > Export a Plan to PDF to run Summary Ratings individual reports - please start those early. Those reports are queued statewide and may have to wait until the initial reports in the queue fully complete. Please try to break down the size of the report you are running.

Occupational Course of Study - Guidance Document Overview Webinar

The Exceptional Children Division is pleased to offer an overview webinar on the use of the Occupational Course of Study (OCS) Guidance Document. This webinar will provide information for school staff on the characteristics of the learner and the data necessary to support the determination of the appropriateness of the OCS.

When: Wednesday, June 19, 2019

Please see attachment for the registration links.

• OCS Guidance Document Webinar Announcement June 19 2019.pdf

Correction: PRC 029 Request for Funding FY 2019-2020

Correction: 

Use the below link to access the application for requesting the traditional 29 grant and/or those interested in being considered for Cohort II of the Comprehensive Needs Grant: Qualtrics Link for request for funds here  

Please see the attached information regarding PRC 029 Request for Funding for Fiscal Year 2019-2020.

If you have any questions regarding the grant process, please contact:

Regions 1-4:  Lisa Taylor, lisa.taylor@dpi.nc.gov

Regions 5-8 Felicia Goodgion, Felicia.goodgion@dpi.nc.gov

Memo-PRC 29 Grant 2019-2020.pdf

Memo-PRC 29 Grant 2019-2020 EETool.pdf

EC Directors' / Coordinators' Webinar - June 4

Please see the attached information to register for the June EC Directors' / Coordinators' webinar.

Questions to be addressed during the Q&A session should be submitted to Kelly Breest (Kelly.breest@dpi.nc.gov) by May 30.

If you have any questions, please contact Sherry Thomas (sherry.thomas@dpi.nc.gov / 919 807-3976).

Memo-EC Directors Webinar 0619.pdf

Children's Internet Protection Act (CIPA)

Friends and colleagues:

   It is that time of year, again. 

NCDPI files the application for your Internet Access each year, and you, as a member of the consortium, must certify your Children's Internet Protection Act (CIPA) compliance by completing, signing and dating Form 479. Here is the link to the blank, fillable, pdf  Form 479 form.

https://erate.fi.ncsu.edu/wp-content/uploads/sites/19/2018/06/FCC-479-fillable.pdf

CIPA Requirements

Instructions: Please fill out and scan as ONE document, not three.   Also, the form MUST be signed and dated by an employee of the school or school district.  Thank you. 

• Administrative Authority's Form Identifier:  This is something you make up - yes, you make it up.  We have some suggestions:      
• LEA #, XX County/City Schools or
• Charter #, XX Charter School/Academy

• Block 1:  Name of Administrative Authority: 
• this is the name of your school or school district - this is not your personal first and last name
• Funding year is 2019
• Address and contact at the LEA or charter - self explanatory  

• Block 2, Item #6:  THIS IS VERY IMPORTANT - ONLY CHOOSE ONE CHECK BOX!!!
• If you are an LEA you are already CIPA compliant - choose Box 6a
• If you are a charter who has been on NCREN, you are also (most likely) CIPA compliant and you also choose Box 6a
• If you are a NEW CHARTER, and are still BECOMING CIPA compliant, choose box 6b.
• NOTE:  Charter Schools, if you chose Item 6b last year, you MUST now choose Item 6a - you should have now completed the three steps to become CIPA compliant.
• Under NO circumstances should you choose multiple boxes - either 6a or 6b.  Please do not check multiple boxes, and NEVER check Box 6c or 6d    
• remember, either 6a (you are compliant) or 6b (you are working toward compliance).

• Block 2, Item 7 and 8:  Please SIGN and DATE  
• Print your name in item 9 
• Print your title in item 10 
• Print your phone number in item 11 

SCAN AS ONE DOCUMENT and attach as a reply to this message.

Jeannene Hurley State Coordinator and 

E-rate Specialist Northeast/North Central

NC Department of Public Instruction

jeannene.hurley@dpi.nc.gov

May 2019 AP/IB/CIE Update

Congratulations to AP, IB, and CIE Coordinators on the end of the Testing Season!

We understand all that goes on behind the scenes to ensure ordering is accurate, rosters are correct, students attend on time, and all materials are organized and returned by the deadline. It takes focus, dedication of time, and your communication to get everything to run smoothly. We appreciate your efforts to ensure every student benefits from an optimal testing environment for every single assessment. Thank you!

General Information

State Board of Education (SBE) Student Advisor Application now available

Deadline June 30

One rising junior and one rising senior will be selected to represent North Carolina's public school students as a nonvoting advisor to the State Board of Education. The rising senior selected will serve a one-year term, while the rising junior will serve a two-year term, each beginning with the August 2019 SBE meeting. Meetings are typically the first Wednesday and Thursday of each month on the 7th floor of the Education Building at 301 N. Wilmington Street in Raleigh. The application is now live at https://forms.gle/HXzhFU7F3XVy14HfA. Deadline for applications is June 30, and the two advisors selected will be notified by July 15

Advanced Placement

For AP exams, there is one more step: invoicing! Kathleen Koch sent this information to district contacts earlier this month. As a reminder, the AP Exam invoicing due date is this Friday, May 31 for NC public schools.

All Testing/AP Coordinators should watch a short instructional presentation found here: https://youtu.be/uI50rvKvwfc, which explains the invoicing process for NC public schools this year. Note that there is a voiceover with details on the presentation, so turn up/unmute the volume on your computer before watching. District Coordinators- you may want to collect schools' invoices to ensure the process has been followed accurately.

As you know, the North Carolina Department of Public Instruction (NCDPI) will pay for AP Exams for two categories of public school students enrolled in an AP course who then take the respective AP Exam (both low-income and non low-income students). Please note that NCDPI will not pay for AP Exams taken by private school students, home-schooled students, or students who were not enrolled in the AP course. If these students tested at your schools, you have probably already collected the exam fee for them and your school will pay AP directly as explained on the webinar.

This is an Important deadline:  Districts who do not submit their AP Exam invoices by May 31 will be responsible for AP exam costs in their district.

If you have any questions, please contact College Board customer service at 877-274-6474 for assistance.  

Note: IB and CIE Coordinators, your exams have been paid for by NCDPI. At this point, you only need to pay the fees for which you are responsible. 

International Baccalaureate

The International Baccalaureate (IB) presents a community discussion of

The Fourth Industrial Revolution: Who’s driving? Empowering students to navigate an evolving economy

As job-market forecasts indicate strong future demand for skill-sets that will involve greater student agency and an ability to quickly acclimate to very dynamic work environments, students must prepare. Are current education systems ready to flex and change? Who must drive needed change?

Tuesday, June 4, 2019 10:30 am – 11:45 am, ET

Use this link to attend virtually on June 4: Join URL: https://zoom.us/j/754170918

Our panel

• Phillip Evans, Development Specialist, International Baccalaureate
• Kevin Hudson, Assistant Director for College Opportunity, Princeton University
• Shannon Jeffries, College Counselor, DC International School
• Marie Vivas, Senior Development Manager, International Baccalaureate

Be sure to read the latest Coordinators' notes, attached below.

****************************************************************

Here's to a wonderful end of the school year!

Beth Cross

State Consultant, Advanced Learning and Gifted Programs

North Carolina Department of Public Instruction

Phone: 919-807-3705

• MYP Coordinator Notes 2019.pdf
• Diploma Programme Coordinator's notes.pdf
• Career-related Programme Coordinator's notes.pdf

Free Bus Inspections

DPI Transportation Services offers charter schools courtesy inspections of their school buses, just like they do at the county school bus garages.  Please send an email to Teresa.West@dpi.nc.gov in Transportation Services to request a courtesy inspection. Please include your location and how many school buses are in operation. Requests should be made by June 14^th 2019 so that inspections can be scheduled over the summer.

Questions can be directed to transportation section chief Kevin Harrison  (919) 807-3579 or kevin.harrison@dpi.nc.gov.