Office of Charter Schools Weekly Newsletter for May 17, 2019

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3981


Upcoming Events


June 11 -12, 2019

New Charter School Leaders Institute


Action Items Due

June 30, 2019

Please review your Epicenter Task Queue for any Performance Framework items that have been returned for re-submission. Please be sure to carefully read the feedback given in order to make the necessary changes for compliance. The 2019 Performance Framework submission collection will close on June 30, 2019. At that point, no further submissions will be reviewed and the 2019 Performance Framework Report creation will begin.


Future Action Items 


June 1, 2019

Annual Charter School Health Report Due


June 6, June 26, and July 15, 2019

Charter Applicant Training


June 30, 2019

Resubmission Deadline for Performance Framework


July 16, 2019

OCS Huddle at Gray Stone Day School



NCDPI Office of Charter Schools (OCS) Update

Did You Know??

Charters are required to complete the Charter School Health Annual Report each year.  Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3.), School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ) and State Board of Education Policy SHLT-001 Return-to-Learn After Concussion. This is where compliance data for the Performance Framework A17 measure originates. Schools self-report this data. Please see the information below from Annette Darden Richardson, Charter School Health Nurse Consultant and contact her if you have questions about charter school health compliance.


Question Marks

Annual Charter School Health Report-Open

Annual Charter School Health Report Is Open


The Annual Charter School Health Report link is now open.  Reporting must be completed no later than June 1st, 2019.  The report is designed to assist in identifying resource needs for healthcare of students in charter schools.  Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3.) and School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ).  You may click here to access the report link or copy and pasted the link below into your browser. 

A preparation worksheet is provided with the report questions.  All schools are encouraged to download the worksheet and mark the appropriate responses before beginning the online report survey. You may click here to access the worksheet or copy and paste the link provided below into your browser.  Once you have prepared your responses, save the document to your local computer. This worksheet cannot be accepted as your report. You will use it as a reference tool to enter your information into the online survey system.     


Annual Charter School Health Services Report –


Report Worksheet –  


Please contact Ms. Annette Richardson at with questions or concerns. 

Annette Darden Richardson, MSN, RN, NCSN

Charter School Health Nurse Consultant

Division of Public Health - Children and Youth Branch

NC Department of Health and Human Services


Office: 252-339-3009 


Mark your Calendar

2019 Performance Framework: Submissions Reminder


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). The 2019 PF collection occurred through a series of staggered due dates starting in January and running through April. If your school has not submitted the required submission tasks in Epicenter, please do this immediately as your school’s evidence documents are now past due. For a list of the required evidence documents, click here.

Please submit information through the web-based tool Epicenter. To view the webinar training recording click here. Be sure to read the instructions provided in Epicenter for each submission task carefully.

If your designated staff still requires access to Epicenter, the lead administrator must send an email to with the following information of the requested user: 1) first and last name, 2) school email address, 3) position at the school, and 4) the name of the school.


Web-based Resources:

2019 Performance Framework Resources

Frequently Asked Questions


For questions regarding the 2019 Charter School Performance Framework, please send an email to


For technical support, please contact the Epicenter Support Center at (855) 899-1624 or

Charter Applicant Training


Training for new applicants will be held on the following dates: Thursday, June 6, 2019 9am – 1pm

Wednesday, June 26, 2019 9am – 1pm

Monday, July 15, 2019 10am – 2pm

Trainings will take place in Room 150 of the NC Department of Public Instruction. 301 N. Wilmington Street, Raleigh, NC 27601

Please email for assistance with any questions or concerns.


New Charter School Leaders Institute


Registration is now open for the New Charter School Leaders Institute.  This 2-day event will be held June 11-12 at the DPI Building in downtown Raleigh (301 N. Wilmington St.) from 8:00 to 5:00.  


Participants will have an opportunity to hear from experts from DPI, DHHS, and local charter schools on various topics.  Some of the topics will include the Multi-Tiered System of Support, School Safety, State Health Requirements, Legal Updates, and more! 


School leaders and board members opening charter schools in 2019 are required to attend this Institute. New administrators and board members at existing charter schools may also attend. Registration is required.


Please use this link to register:
The registration deadline is Sunday, May 19.  Please contact Dr. Kebbler Williams at or 919-807-3920 if you have any questions about the Institute.


OCS Summer Huddle




July 16, 2019 | Register Here

Mark your calendars for the OCS Summer Huddle! Please join us at Gray Stone Day School in Misenheimer, NC on July 18th for a full day of development and support. You can register here and stay tuned for more details. We will not host a huddle at this year’s Financial Business Services (FBS) Conference, though there will be some charter-specific programming for those attending.


Follow the Office of Charter Schools on Twitter 



The Office of Charter Schools is officially tweeting! Follow us @NCCharterOffice for news, updates, and to see the great things happening at charter schools around the state.



NC Department of Public Instruction (NCDPI) Update

Web Links: 

Superintendents' Weekly Message: May 14


August 6-8 Growing Success for ELs Professional Learning Series D1-ChS


Notification from the State Board of Education regarding the proposed adoption of interim rules as permanent rules


Pursuant to North Carolina General Statute § 150B-21.2, this message serves as the required notice to interested parties that the North Carolina State Board of Education intends to adopt certain interim rules as permanent rules.

Please see the attached memorandum and notice of text. A copy of all proposed rules, federal law certifications, and other relevant information may also be found on the State Board of Education’s website at

To subscribe to future public notices regarding the State Board of Education's rulemaking activities, please visit the registration online portal at and select "NC Education Rules," which is located the bottom of the Subscription Topics list.


Greetings HR Directors (**New Instructions**) Human Capital/Licensure Webinars

In an effort to keep you all better informed about changes to state policy, NCDPI will begin offering monthly webinars closely following State Board of Education meetings.  The purpose of the webinars is to provide you with the opportunity to hear about proposed and approved changes to state policy that have an impact on Human Resources departments.  


Because we anticipate many participants, the webinar will not offer a "Q & A" session.  We will, however, have a chat feature enabled and will try to answer the most common questions raised from the field.  Additionally, we will record these webinars and place those recordings online so you will be able to hear the information even if you are unable to attend.  Attendance is, of course, optional, but we hope you all will join us for the webinars.


Charter School directors can designate a staff member to attend these webinars. To do so, the Charter School director/head of school should email Kimberly Evans <> and request access to the webinar. Please include the designee’s name, position, and email address.


Here is a list of the dates we are planning to schedule the webinars:  

June 7

July 15

August 12

September 6

October 4

November 8

December 6


Specific times and the login for the webinar will be provided in the invitation.  Please let me know if you have any questions or comments.


Thomas Tomberlin

Director, Educator Recruitment and Support

Office of the Deputy State Superintendent of District Support

North Carolina Department of Public Instruction


(O) 919-807-3440


News from Title III ESL for Screener and ACCESS Assessments: 


There is a technology update required for WIDA States including North Carolina, that will impact all charters. WIDA is transitioning from the TSM to COS Services for language assessments.   A webinar was held on Monday, May 13th at 1:00 pm, which provided information on assessment enhancements impacting delivery of WIDA Screener and ACCESS for ELLs in the coming weeks. 

The webinar link for immediate use and sharing can be found here

If you registered for the webinar prior to 5/13 you will be able to view the recording here. If you did not register for the webinar, please complete the registration and you will then have access to the recording. 

Please share this webinar locally with staff who will be assisting in the transition from Testing Site Manager (TSM) to Central Office Service (COS) for all testing devices and staff members administering and scoring WIDA Screener. 

Additionally, the webinar will be posted by NCDPI Communications in the coming days to the following web location (under Presentations).

Questions pertaining to the transition from TSM to COS for all online WIDA assessments should be addressed to or by calling 1-855-787-9615


Refund State or Federal Program Report Code (PRC) overages


Review your monthly financial reports, Budget Balance Reconciliation Report (JHA705EG) and Cash Balance Report (JHA714EG) for overages.  Refund any state and federal overages.  If you are expecting additional allotments, please contact the program administer and the Allotment section before fiscal year 18-19 ends.  You should not be recording expenses if you do not have an allotment for those expenses.


If you have questions, please contact Roxane Bernard at


New Budget (Salary) Codes/NCEES Roles Update


NCDPI is in final stage of testing to add four budget (salary) codes that will provision additional staff into NCEES. Goal is to implement to production during Maintenance Weekend 5/17-20/2019 pending passing Q&A. NCEES will remain available during maintenance weekend.

The new budget codes (from Finance Chart of Accounts), roles and corresponding evaluation rubric (if needed) are:

  • 131/5110
  • Teacher Leader-Instructional Coordinator
    • Teacher Leadership
    • Specialist rubric
  • 131/5210
  • Teacher Leader-Special Pops-not CTE-
    • Teacher Leadership
    • Specialist Rubric
  • 131/6300 District
  • Social Worker
    • In system to
    • evaluate school based Social Workers
  • 135/6860 Instructional
  • Tech Facilitator District
    • Teacher Leadership
    • Specialist rubric or to evaluate school based ITFs

NCDPI will communicate when testing is completed and the salary codes have been implemented into production.

Click here for the updated NCEES Data v6 document.


NCEES End Of Year June 28, 2019 at 5PM EST.

The Evaluation and Professional Development Plans for the 2018-2019 school year will close on Friday, June 28 at 5 PM EST. Prior to that time all Professional Development Plans and evaluations should be completed and locked.  The system will remain open for Professional Development courses.


IMPORTANT: NCEES District Admins are encouraged to work with local administrators to run and save all reports needed for use this summer and fall by June 28th to ensure current demographic data is pulled along with 2018-2019 summary ratings data.



Don't Miss This


DPI Transportation Services offers charter schools courtesy inspections of their school buses, just like they do at the county school bus garages.  Please send an email to in Transportation Services to request a courtesy inspection. Please include your location and how many school buses are in operation. Requests should be made by June 14th 2019 so that inspections can be scheduled over the summer.

Questions can be directed to transportation section chief Kevin Harrison  (919) 807-3579 or


Buses and Buses

Children's Internet Protection Act (CIPA)

Friends and colleagues:

   It is that time of year, again. 

NCDPI files the application for your Internet Access each year, and you, as a member of the consortium, must certify your Children's Internet Protection Act (CIPA) compliance by completing, signing and dating Form 479. Here is the link to the blank, fillable, pdf  Form 479 form.


CIPA Requirements


Instructions: Please fill out and scan as ONE document, not three.   Also, the form MUST be signed and dated by an employee of the school or school district.  Thank you. 

  • Administrative Authority's Form Identifier:  This is something you make up - yes, you make it up.  We have some suggestions:      
    • LEA #, XX County/City Schools or
    • Charter #, XX Charter School/Academy
  • Block 1:  Name of Administrative Authority: 
    • this is the name of your school or school district - this is not your personal first and last name
    • Funding year is 2019
    • Address and contact at the LEA or charter - self explanatory  
    • If you are an LEA you are already CIPA compliant - choose Box 6a
    • If you are a charter who has been on NCREN, you are also (most likely) CIPA compliant and you also choose Box 6a
    • If you are a NEW CHARTER, and are still BECOMING CIPA compliant, choose box 6b.
    • NOTE:  Charter Schools, if you chose Item 6b last year, you MUST now choose Item 6a - you should have now completed the three steps to become CIPA compliant.
  • Under NO circumstances should you choose multiple boxes - either 6a or 6b.  Please do not check multiple boxes, and NEVER check Box 6c or 6d    
    • remember, either 6a (you are compliant) or 6b (you are working toward compliance).
  • Block 2, Item 7 and 8:  Please SIGN and DATE  
  • Print your name in item 9 
  • Print your title in item 10 
  • Print your phone number in item 11 

SCAN AS ONE DOCUMENT and attach as a reply to this message.


Jeannene Hurley State Coordinator and 

E-rate Specialist Northeast/North Central

NC Department of Public Instruction




Other News


Input Needed: Attendance in Early Grades


As North Carolina ramps up focus on chronic absenteeism in early grades, the NC Early Childhood Foundation and EdNC are partnering to learn more about how preschools, Head Start classrooms, elementary schools, and their surrounding communities encourage and support regular school attendance.


When young children are chronically absent – missing a couple days of school every month – they are less likely to read on grade level and more likely to be held back a grade. If we learn more about how these groups handle chronic absenteeism, we can determine what supports all classrooms and schools may need to improve regular attendance.


Please help distribute this short survey to your networks to learn from preschool and Head Start classrooms, and elementary school teachers, principals, staff, parents, and supportive local community groups, about the underlying causes of chronic absence and what schools and local communities are doing to address this issue. Respondents qualify for a chance to win one of four $50 Visa gift cards! Results are anonymous, and respondents do not need to share their schools’ names unless they would like to. Survey link:


The survey closes on May 31st. We've heard from 700 people already and are aiming for over 2,000 responses from across the state.


Thanks for your support! 


Mary Mathew

Collaborative Action Manager

NC Early Childhood Foundation

(919) 895-3290 x 705


June 15, 2019

McKinney-Vento Data Collection Submission Due

Do not submit data until after the last school day in this academic year.


Questions on data collection should be directed to your Program Specialist.


Program Specialist


Paullett Wall –



Patricia Lentz –




Northeast, Southeast, North Central, Sandhills


Piedmont-Triad, Southwest, Northwest, Western