Office of Charter Schools Weekly Newsletter for May 3, 2019

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3981


Upcoming Events


May 6, 2019

Charter Schools Advisory Board Meeting


Action Items Due

June 30, 2019

Please review your Epicenter Task Queue for any Performance Framework items that have been returned for re-submission. Please be sure to carefully read the feedback given in order to make the necessary changes for compliance. The 2019 Performance Framework submission collection will close on June 30, 2019. At that point, no further submissions will be reviewed and the 2019 Performance Framework Report creation will begin.


Future Action Items 


June 1, 2019

Annual Charter School Health Report Due


June 30, 2019

Resubmission Deadline for Performance Framework


July 18, 2019

OCS Huddle at Gray Stone Day School


NCDPI Office of Charter Schools (OCS) Update

Did You Know??

Charters are required to complete the Charter School Health Annual Report each year.  Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3.), School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ) and State Board of Education Policy SHLT-001 Return-to-Learn After Concussion. This is where compliance data for the Performance Framework A17 measure originates. Schools self-report this data. Please see the information below from Annette Darden Richardson, Charter School Health Nurse Consultant and contact her if you have questions about charter school health compliance.

Question Marks

Annual Charter School Health Report-Open

Annual Charter School Health Report Is Open


The Annual Charter School Health Report link is now open.  Reporting must be completed no later than June 1st, 2019.  The report is designed to assist in identifying resource needs for healthcare of students in charter schools.  Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3.) and School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ).  You may click here to access the report link or copy and pasted the link below into your browser. 

A preparation worksheet is provided with the report questions.  All schools are encouraged to download the worksheet and mark the appropriate responses before beginning the online report survey. You may click here to access the worksheet or copy and paste the link provided below into your browser.  Once you have prepared your responses, save the document to your local computer. This worksheet cannot be accepted as your report. You will use it as a reference tool to enter your information into the online survey system.     


Annual Charter School Health Services Report –


Report Worksheet –  


Please contact Ms. Annette Richardson at with questions or concerns. 

Annette Darden Richardson, MSN, RN, NCSN

Charter School Health Nurse Consultant

Division of Public Health - Children and Youth Branch

NC Department of Health and Human Services


Office: 252-339-3009 


2019 Performance Framework: Submissions Reminder


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). The 2019 PF collection occurred through a series of staggered due dates starting in January and running through April. If your school has not submitted the required submission tasks in Epicenter, please do this immediately as your school’s evidence documents are now past due. For a list of the required evidence documents, click here.

Please submit information through the web-based tool Epicenter. To view the webinar training recording click here. Be sure to read the instructions provided in Epicenter for each submission task carefully.

If your designated staff still requires access to Epicenter, the lead administrator must send an email to with the following information of the requested user: 1) first and last name, 2) school email address, 3) position at the school, and 4) the name of the school.


Web-based Resources:

2019 Performance Framework Resources

Frequently Asked Questions


For questions regarding the 2019 Charter School Performance Framework, please send an email to


For technical support, please contact the Epicenter Support Center at (855) 899-1624 or


New Charter School Leaders Institute


Registration is now open for the New Charter School Leaders Institute.  This 2-day event will be held June 11-12 at the DPI Building in downtown Raleigh (301 N. Wilmington St.) from 8:00 to 5:00.  


Participants will have an opportunity to hear from experts from DPI, DHHS, and local charter schools on various topics.  Some of the topics will include the Multi-Tiered System of Support, School Safety, State Health Requirements, Legal Updates, and more! 


Please use this link to register:

The registration deadline is Sunday, May 19.  Please contact Dr. Kebbler Williams at or 919-807-3920 if you have any questions about the Institute.


Follow the Office of Charter Schools on Twitter 



The Office of Charter Schools is officially tweeting! Follow us @NCCharterOffice for news, updates, and to see the great things happening at charter schools around the state.



NC Department of Public Instruction (NCDPI) Update

End of Year Preparation


The 2018-19 EOY Process for the Home Base Suite of Applications will begin Friday, June 28, 2019.  Home Base will be taken offline Friday at 5:00 p.m. EOY processing and archiving of data will begin Saturday morning, June 29, 2019.   Once all EOY tasks are completed and systems tested, Home Base will be returned to service.  More information on the return to service date will be provided at a later date.

Note:  The EOY button in PowerSchool has been disabled.  Districts and charters will not be able to run EOY until the start of EOY processing.

What can you do at this time in preparation for EOY?  Schools may begin performing their school enrollment audits (Start > System Reports > System > School Enrollment Audit) and section enrollment audits (Start> Reports > Run Reports > Section Enrollment Audit) for accuracy. Links to section and school enrollment documentation on PowerSource are below.  If you are unable to access PowerSource, please click on the pdf document.

Section Enrollment Audit (PowerSource)




School Enrollment Audit (PowerSource)




This may also be a good time to begin reviewing the EOY quick reference documents available on the NC SIS website’s EOY page.  Please visit this page frequently for updates.


End of Year Webinar


The End of Year (EOY) process webinar will cover procedures, guidelines, and instructions to prepare and execute EOY.  This webinar will be recorded and available to view at a later date.

Date:  Wednesday, May 15, 2019

Time:  10:00 AM - 12:00 PM


Registration Link:


Please visit the NC SIS Calendar and Home Base Calendar frequently for upcoming trainings and webinars.


In Case You Missed It

Greetings HR Directors:

In an effort to keep you all better informed about changes to state policy, NCDPI will begin offering monthly webinars closely following State Board of Education meetings.  The purpose of the webinars is to provide you with the opportunity to hear about proposed and approved changes to state policy that have an impact on Human Resources departments.  


Because we anticipate many participants, the webinar will not offer a "Q & A" session.  We will, however, have a chat feature enabled and will try to answer the most common questions raised from the field.  Additionally, we will record these webinars and place those recordings online so you will be able to hear the information even if you are unable to attend.  Attendance is, of course, optional, but we hope you all will join us for the webinars.


DPI will send out calendar invites to all Personnel Administrators listed in EDDIE.  If your EDDIE account is not up to date, please update it as soon as possible.  HR Directors may forward the invitation to any staff member they feel would benefit from attending. 


Here is a list of the dates we are planning to schedule the webinars:  


May 7

June 7

July 15

August 12

September 6

October 4

November 8

December 6


Specific times and the login for the webinar will be provided in the invitation.  Please let me know if you have any questions or comments.


Thomas Tomberlin

Director, Educator Recruitment and Support

Office of the Deputy State Superintendent of District Support

North Carolina Department of Public Instruction


(O) 919-807-3440

Deaf-Blind Professional Learning

Please see the attached memorandum announcing an upcoming professional development workshop, Empowerment Through Touch:  Haptic Training.  Deadline for registration is May 27.

If you have any questions, please contact Dottie Snyder at


Memo-Haptic Training 0519.pdf


New Exceptional Children Regional Coordinators

Please see the attached memorandum announcing new Regional Exceptional Children Coordinators.


Memo-New Employee Announcement-Reg Coords.pdf


69th EC Conference - School-Based Enterprise Invitation

Please see the attached invitation to submit an application to display and sell school-based enterprise products at the 69th Conference on Exceptional Children.  Online applications will be available between May 1 - June 12, 2019.

If you have any questions, please contact Beverly Colwell at  


Memo-SchBasedEnterprise-EC Conference.pdf


2018-19 Evaluation/Reevaluation for Private School Students

Please see the attached information regarding reevaluation funds available to LEAs for private school students.  The deadline to submit documentation is May 17, 2019.

If you have any questions, please contact Sherry Thomas at 919 807-3976 or  


Memo-EvalReeval Funds Private School.pdf

Memo-EvalReeval Funds Private School-Data.xlsx


EC Division Header

Web Links:


ECATS Newsletter - April



Opt-in to the Full Suite of Home Base for the 2019-20 School Year


Don't Miss This

Other News


Job Vacancies


Socrates Academy

Job title:  Exceptional Children Coordinator

Job location:  7429 Tuckaseegee Rd. Charlotte, NC 28214

Date posted:  5-01-2019

Job type:  Full-Time

Compensation:  Competitive salary based on experience, Health Insurance, Optional 403b retirement plan, etc.

Job category:  10 month

Job description: Ability to work collaboratively with Principal/CEO to implement and monitor special education programs; ability to work in a supportive, collaborative role with staff in all departments and offices; ability to interface with other departments to coordinate reciprocal services for achieving special education goals; ability to interpret and remain current on all federal, state, and local mandates for special education and Section 504 services and to ensure that the school is in compliance; handle confidential information discretely and professionally; use discretion and exercise sound judgment; exceptional public relations/interpersonal skills to respond to parents and advocacy groups and to serve as the school’s lead representative/contact person of programs for special needs students; effective management, supervisory, team-building, and problem solving skills


Education, training, experience:

  •  NC Exceptional Children Certification
  • Knowledge of  Mandarin or Foreign Language Immersion Not Required

To Apply Email Detailed Resume or Curriculum Vitae and Letter of Interest to:


Timothy L. Murph, Ed.D


7429 Tuckaseegee Rd.

Charlotte, NC 28214

Phone: 803-216-1279



Additional Jobs Available


Piedmont Classical High School: Head of School Job Description

Piedmont Classical High School in Browns Summit, North Carolina seeks a Head of School who will serve as the long term academic and strategic leader of the school.


Mission: Piedmont Classical High School, by providing a rigorous, traditional education, will graduate productive citizens prepared to succeed in any endeavor.


More Information


Full Job Description


Angela D. Jackson

Director of Operations

Piedmont Classical High School

4100 Yanceyville Rd, Brown Summit, NC 27214

Office: 336-897-1128

Fax: 336-763-8346


Paul R. Brown Leadership Academy:  Head of Academy