Office of Charter Schools Weekly Newsletter for April 26, 2019

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3981


Upcoming Events


April 30, May 1 - 2, 2019

State Board of Education Meeting


May 6, 2019

Charter Schools Advisory Board Meeting


Action Items Due


April 30, 2019

April Performance Framework Submissions Due


Future Action Items 


June 1, 2019

Annual Charter School Health Report Due


June 30, 2019

Resubmission Deadline for Performance Framework


July 18, 2019

OCS Huddle at Gray Stone Day School


NCDPI Office of Charter Schools (OCS) Update


MFA Rollout Communication for Charter Schools


NCEdCloud IAM Service Multi-Factor Authentication Rollout


As a part of continuing efforts to enhance the security posture of statewide IT systems, and due to the access NCEdCloud IAM LEA Administrators and NCEdCloud IAM LEA Data Auditors have to student and employee account data, Multi-Factor Authentication (MFA) will now be required for users with either of these roles in the NCEdCloud IAM Service.  NCDPI will be rolling out MFA for these privileged users statewide on Thursday, May 9, 2019.  This is a first step towards expanding similar security measures to educators and administrators with privileged access to staff and student data.


Note, this only applies to LEA/charter school users of the NCEdCloud IAM Service that have an LEA Administrator and/or LEA Data Auditor role.


The following webinar has been scheduled for Thursday, May 2nd to help prepare LEAs and charter schools for this transition within the NCEdCloud IAM Service:


Webinar Information: Thursday, May 2nd, from 2 p.m. to 2:30 p.m. (


As a part of this implementation, we encourage LEAs and charter schools to review the list of staff members that currently have LEA Administrator and/or LEA Data Auditor roles to ensure that these roles are still required.  Further information about the MFA rollout, as well as instructions on how to check for users with NCEdCloud elevated Privileged Roles, can be found by visiting the NCEdCloud website at


Thank you for your cooperation and patience during this transition to making data in the NCEdCloud IAM Service more secure.



New Charter School Leaders Institute


Registration is now open for the New Charter School Leaders Institute.  This 2-day event will be held June 11-12 at the DPI Building in downtown Raleigh (301 N. Wilmington St.) from 8:00 to 5:00.  


Participants will have an opportunity to hear from experts from DPI, DHHS, and local charter schools on various topics.  Some of the topics will include the Multi-Tiered System of Support, School Safety, State Health Requirements, Legal Updates, and more! 


Please use this link to register:

The registration deadline is Sunday, May 19.  Please contact Dr. Kebbler Williams at or 919-807-3920 if you have any questions about the Institute.


Mark your Calendar


End of Year Process


The 2018-19 EOY Process for the Home Base Suite of Applications will begin Friday, June 28, 2019.  Home Base will be taken offline Friday at 5:00 p.m. EOY processing and archiving of data will begin Saturday morning, June 29, 2019.   Once all EOY tasks are completed and systems tested, Home Base will be returned to service.  More information on the return to service date will be provided at a later date.

In preparation for EOY, NCDPI realizes many LEAs will need to update school information or create new schools to permit next year scheduling and student transitions prior to EOY. For this reason, the nightly feeds from EDDIE (Educational Directory and Demographical Information Exchange) into PowerSchool will be discontinued on Friday, April 26, 2019 at 5 p.m.  The EDDIE feed will remain off until the completion of PowerSchool’s EOY process.  Once completed, a notice will be sent prior to reactivating the feed. 

Important note:  After the EDDIE feed is turned off, changes to EDDIE fields must be completed in both systems.  Timing of changes may differ based on the type of change needed.  See below:


  1. Personnel changes will need to be made in PowerSchool and EDDIE to keep information in sync. 
  2. Future year changes to schools (e.g., new grade levels) can be made in PowerSchool to allow for scheduling and student transitions.  These changes cannot be made in EDDIE until after completion of the EOY process for both systems since EDDIE is used as the authoritative source for school information. The EDDIE system does not have the capacity to flag changes as “future” and thus, must be kept in sync with each current school’s status.  A communication will be sent following EOY alerting users when these changes should be made in EDDIE.  Changes will need to be completed before the EDDIE feed is turned back on, or they will be overwritten by the feed.

What can you do at this time in preparation for EOY?  Schools may begin performing their school enrollment audits (Start > System Reports > System > School Enrollment Audit) and section enrollment audits (Start> Reports > Run Reports > Section Enrollment Audit) for accuracy. Links to section and school enrollment documentation on PowerSource are below.  If you are unable to access PowerSource, please click on the pdf document.

 Section Enrollment Audit (PowerSource)




School Enrollment Audit (PowerSource)


This may also be a good time to begin reviewing the EOY quick reference documents available on the NC SIS website’s EOY page.  Please visit this page frequently for updates.




2019 Performance Framework – April Submissions


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). 


Please find the submission criteria due on April 30, 2019.


Deadline- April 30, 2019- All Schools


                A1- School Report Card and Letter Grade

                A1- Parent Letter (only for schools receiving D/F in 2018)

    A8- Grievance Policy

                A9- Conflict of Interest Policy

                A10- Nepotism Policy

                A13- Evidence of Fire Inspection

    A14- Certificate of Occupancy

                A15- Civil and Liability Insurance Certificate for 2018-19

    A16- Criminal History Check Policy

                A20- Evidence of Dissolution Funds (only for schools who participate in the NC Retirement System)

                A21- School Improvement Plan (only for schools identified as Low-Performing and Continually Low-Performing)


All schools must submit the required documents per the established reporting timelines. Please submit information into the SharePoint system in Epicenter pdf format only using previously established credentials.


For questions regarding the 2018 Charter School Performance Framework, please contact


For technical support, please contact the Help Desk at (919) 807-4357.


A20- Evidence of Dissolution Funds

This section outlines the qualifications for schools to maintain the funds reserved for closure proceedings as described in G.S. 115C-218.100(a).


  • Applies only to charters that are members of the North Carolina Retirement System (TSERS)


  • New Charter Schools:
    • Received approval for the initial charter application on or after August 2014.
    • Must have the $50,000 dissolution funds if there was a request to participate in TSERS at the initial application or within the first year.
    • Schools that apply after the initial year of operation are waived from the closure funds requirement.


Applicable to schools that opened in 2015-16, 2016-17, 2017-18 and elected to participate in the TSERS during the initial application or within the first year of operation.



A20- Evidence of Dissolution Funds

This section outlines the qualifications for schools to maintain the funds reserved for closure proceedings as described in G.S. 115C-218.100(a).


  • Applies only to charters that are members of the North Carolina Retirement System (TSERS)
  • New Charter Schools:
    • Received approval for the initial charter application on or after August 2014.
    • Must have the $50,000 dissolution funds if there was a request to participate in TSERS at the initial application or within the first year.
    • Schools that apply after the initial year of operation are waived from the closure funds requirement.


Applicable to schools that opened in 2015-16, 2016-17, 2017-18 and elected to participate in the TSERS during the initial application or within the first year of operation.



Q. How long must we have the dissolution funds?


A. Each year until the school receives a 10-year renewal.

  • Renewal Schools:
    • Received a renewal of the charter on or after August 2014.
    • Must have $50,000 dissolution funds if the school did not receive a 10-year renewal.
    • Schools that received a 10-year renewal on or after August 2014 are waived from the closure funds requirement.

Applicable to schools that received a renewal in 2016 and 2017 that was less than 10-years.


Q. How long must we have the dissolution funds?



A. Each year until the school receives a 10-year renewal.



Q. What if my school received a renewal in 2018 and it was less than 10-years?


A. Schools receiving a renewal of less than 10-years in 2018 will have until the 2019 Performance Framework submissions to secure the $50,000 dissolution funds required.


Q. What if my school is up for renewal in 2019?


A. If the school is applicable to having the dissolution funds through the New Charter School section, then the funds are required. When schools receive renewal recommendation and State Board approval for 2019, that may determine whether the school will need to secure the $50,000 dissolution funds required by the 2020 Performance Framework. 


  Don't Miss This



Follow the Office of Charter Schools on Twitter 




The Office of Charter Schools is officially tweeting! Follow us @NCCharterOffice for news, updates, and to see the great things happening at charter schools around the state.


Steele Creek Prep

Groundbreaking Ceremony at Steele Creek Preparatory Academy

Steele Creek Prep 4

Steele Creek Prep 5

NC Department of Public Instruction (NCDPI) Update

Web Links:


State Superintendent Mark Johnson announces new school financial transparency website showing how NC schools spend $15.8 billion annually


April 2019 From the Board Room




North Carolina Public Schools Center for Safer Schools Update (NOTE: Date & Venue Change)

R. I. S. E.

Resiliency, Information, Support & Empowerment

Northeast Regional Training                                                     Piedmont -Triad Regional Training

When: 24 July - 26 July 2019                                                      When:  16 Sept - 20 Sept 2019

What:  Northeast Regional Training                                            What:  Piedmont-Triad Regional Training

Where:  The Carolina Center at Corporate Dr.                            Where:The Hawthorne Inn & Conference

110 Corporate Dr.                                                                        Center  420 High St.

Elizabeth City, N.C. 27909                                                          Winston-Salem, N.C. 27101

Cost: FREE (Registration Required)                                           Cost: FREE (Registration Required)


Follow the link below for FREE                                                    Follow the link below for FREE

Registration:                                                                                 Registration:                                                                                                                                                                                                                                                                                      

Informational sessions covering the areas of bullying, teen dating violence, suicide, opioid and substance use, critical incident and other vital information about trauma and victimization among children and adolescents, and how the various dynamics impact school climate and school safety.  This training is geared to all stakeholders working with young people, including law enforcement, school staff and student support services, community leaders and families.


Core Behavioral/Social-Emotional/Attendance Instruction


An important part of the work of building an MTSS is defining what schools provide all students around behavioral, social-emotional, and attendance instruction and support. It is recommended that school teams/workgroups take time to clearly define school-level behavioral, social-emotional, and attendance non-negotiables within Core.  This is typically done around instruction, curriculum, environment and data-evaluation by grade/grade span. The information can be recorded on a general form or it may be more specific, depending on the specificity of the non-negotiables.  Typical universal screening systems in these areas include office discipline referrals, suspensions, and attendance. The Core should include the following:

    • Clearly defined and communicated expectations and rules
    • Clearly defined consequences for unwanted behavior
    • A system of instruction for teaching students desired behaviors
    • Procedures for acknowledging appropriate behavior and good/improved attendance
    • In addition to a clearly defined Core, the following should be in place prior to building an intervention system:
  • Staff commitment to managing behavior
  • Universal attendance policies that positively impact school attendance

If you have additional questions about establishing an MTSS, please contact your IABS Consultant.



Greetings HR Directors:


In an effort to keep you all better informed about changes to state policy, NCDPI will begin offering monthly webinars closely following State Board of Education meetings.  The purpose of the webinars is to provide you with the opportunity to hear about proposed and approved changes to state policy that have an impact on Human Resources departments.  


Because we anticipate many participants, the webinar will not offer a "Q & A" session.  We will, however, have a chat feature enabled and will try to answer the most common questions raised from the field.  Additionally, we will record these webinars and place those recordings online so you will be able to hear the information even if you are unable to attend.  Attendance is, of course, optional, but we hope you all will join us for the webinars.


DPI will send out calendar invites to all Personnel Administrators listed in EDDIE.  If your EDDIE account is not up to date, please update it as soon as possible.  HR Directors may forward the invitation to any staff member they feel would benefit from attending. 


Here is a list of the dates we are planning to schedule the webinars:  


May 7

June 7

July 15

August 12

September 6

October 4

November 8

December 6


Specific times and the login for the webinar will be provided in the invitation.  Please let me know if you have any questions or comments.


Thomas Tomberlin

Director, Educator Recruitment and Support

Office of the Deputy State Superintendent of District Support

North Carolina Department of Public Instruction


(O) 919-807-3440


Don't Miss This


Textbook Evaluation Advisors Needed for the  2019 Textbook Adoption for Grades K-12 English Language Arts (ELA)


What? The opportunity to serve as an evaluator to review K-12 ELA instructional materials for use in classrooms. This opportunity is available for July 8-13, 2019.


Who? Current educators with experience teaching the English Language Arts Standard Course of Study for all grades. Interest will be considered for educators of grades K-5 ELA, grades 6-8 ELA, grades 9-12 ELA, Exceptional Children, and English Learners.


How? Indicate your interest by completing a form for consideration. The link for the interest form is in the flyer you can access here: The completed interest form is due by May 3, 2019, so hurry!


To see the flyer and additional details, click on the link above which includes logistics and contact information.



BT Summits are coming soon (Beginning Teacher)


The summits include professional development for BTs and mentor training for mentors.  Please encourage registration before each region reaches capacity.  If a region is full, BTs and Mentors are encouraged to attend another area. 



here   for registration, location and additional details.

Teacher of the Year portfolios are being updated and will be publicly shared in mid – June.

Thank you to everyone who has completed the required annual Peer Review Process.  The final deadline for completion is May 1.  Please contact your Regional Education Facilitator (REF) for details.

BTSP Monitoring Information:

  • Technical assistance follow -up visits are being finalized in the month of May.
  • For those being monitored in 2019-2020, be sure to keep all BT evaluation and PDP documents.
  • Remember all mentor summatives must be on the NCEES document as a hard copy or in the system.


Other News


Annual Charter School Health Report-Open


Annual Charter School Health Report Is Open


The Annual Charter School Health Report link is now open.  Reporting must be completed no later than June 1st, 2019.  The report is designed to assist in identifying resource needs for healthcare of students in charter schools.  Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3.) and School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ).  You may click here to access the report link or copy and pasted the link below into your browser. 

A preparation worksheet is provided with the report questions.  All schools are encouraged to download the worksheet and mark the appropriate responses before beginning the online report survey. You may click here to access the worksheet or copy and paste the link provided below into your browser.  Once you have prepared your responses, save the document to your local computer. This worksheet cannot be accepted as your report. You will use it as a reference tool to enter your information into the online survey system.     


Annual Charter School Health Services Report –


Report Worksheet –  


Please contact Ms. Annette Richardson at with questions or concerns. 

Annette Darden Richardson, MSN, RN, NCSN

Charter School Health Nurse Consultant

Division of Public Health - Children and Youth Branch

NC Department of Health and Human Services


Office: 252-339-3009 


Job Vacancies:


Piedmont Classical High School: Head of School Job Description


Piedmont Classical High School in Browns Summit, North Carolina seeks a Head of School who will serve as the long term academic and strategic leader of the school.


Mission: Piedmont Classical High School, by providing a rigorous, traditional education, will graduate productive citizens prepared to succeed in any endeavor.


More Information


Full Job Description



Angela D. Jackson

Director of Operations

Piedmont Classical High School

4100 Yanceyville Rd, Brown Summit, NC 27214

Office: 336-897-1128

Fax: 336-763-8346



Paul R. Brown Leadership Academy:  Head of Academy