Office of Charter Schools Weekly Newsletter for March 1, 2019

Having trouble viewing this email? View it as a Web page.

Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events


March 6, 2019

NC ACCESS Subgrant Application Training (Sugar Creek Charter, Charlotte, NC)


March 6 - 7, 2019

State Board of Education Meeting


March 11 - 12, 2019

Charter Schools Advisory Board Meeting


March 13, 2019

Low Performing Training Camp (Davidson, NC)


March 18 - 21, 2019

Connecting Communities of Education Stakeholders Conference (CCES)

Greensboro, NC 


Action Items Due


March 31, 2019

NC ACCESS Subgrant Program Applications Due


March 31, 2019

March Performance Framework Submissions Due


Future Action Items


April 30, 2019

April Performance Framework Submissions Due


June 30, 2019

Resubmission Deadline for Performance Framework

NCDPI Office of Charter Schools (OCS) Update

2019 Performance Framework March Submission


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). Please find the submission criteria due on Sunday, March 31, 2019. 

Deadline- March 31, 2019 - All Schools


A01.2 – Parent Letter for Schools with a D or F

A13 – Fire, OSHA, and Other Required Health or Safety Inspections

A15 – Civil and Liability Insurance Certificate

A16 – Board Criminal History Check Policy

A19 – EMO/CMO Public Records Request

A21 – School Improvement Plan


For more information, please check out to the March Submission Guide linked here. This guide contains Frequently Asked Questions, submission instructions, and general guidelines for the PF evidence documents due by March 31, 2019. [Note: for optimal use of the links within the document, it is best to download a copy of the PDF]


All schools must submit the required documents per the established reporting timelines. Please submit information through the web-based tool Epicenter; to view the webinar training recording click here. Submission tasks have been assigned to all schools, including items that may be deemed Not Applicable. Please read the instructions provided in Epicenter for each submission task carefully.


Users are invited to the Epicenter by NCDPI OCS staff. To request a user for your school, the lead administrator must send an email to with the following information of the requested user: 1) first and last name, 2) school email address, 3) position at the school, and 4) the name of the school.


Web-based Resources:

March Submission Resources

Frequently Asked Questions


For questions regarding the 2019 Charter School Performance Framework, please send an email to


For technical support, please contact the Epicenter Support Center at (855) 899-1624 or


Regional NCStar Trainings in March & April – Registration NOW OPEN


From 8:30am – 1:00pm at each location, beginner training will be conducted and then from 2pm-4pm each location will have a Q&A session for experienced users. Registration is open at Space is limited and registration for each site will close once site capacity is reached. Please remember that any school identified in a federal or state list will be required to use NCStar to create and manage their school improvement plan.


  • SANDHILLS o March 29th – Sampson County Schools Boardroom at 437 Rowan Road in Clinton
  • NORTHWEST o April 12th – Olive Hill Resource Center at 509 West Concord Street in Morganton
  • WESTERN o April 5th – Burrell Building at Southwestern Community College at 447 College Drive in Sylva
  • SOUTHWEST o April 3rd – Linda Rader Staff Development Center at 240 Eighth Avenue in Cramerton
  • NORTH CENTRAL o April 10th – Harnett Health Sciences Center at 51 Red Mulberry Way in Lilington
  • SOUTHEAST o March 26th – New Hanover County Schools Board of Education Center at 1805 South 13th Street in Wilmington
  • NORTHEAST o March 28th – Sadie Saulter Educational Center at 400 Spruce Street in Greenville
  • PIEDMONT-TRIAD o April 11th – Workforce Development & Continuing Education Building at 629 Industrial Park Avenue in Asheboro, NC

Low Performing Training Camp



Community School of Davidson will be hosting a Low Performing Training Camp for all charter schools identified as low or continually low performing. This day-long development will be focused on school culture and instructional best practices with classroom observations and reflections. Join us on Wednesday, March 13th!


Register here.


Don't Miss This

NC Department of Public Instruction (NCDPI) Update

PowerSchool logo

PowerSchool Hosting Update


After weeks of testing and planning the Microsoft Azure migration, NCDPI and PowerSchool Hosting are ready for cutover. The migration from Rackspace to Microsoft Azure will begin during our scheduled maintenance weekend, Friday, March 8 at 5:00 p.m. and end by 5:00 a.m., Tuesday, March 12. The PowerSchool application (including PS Admin, the Parent Portal, Student Portal and Power Teacher) will be unavailable throughout the migration process. When the PowerSchool Group, LLC, completes the migration and import of all NC data into the new Azure servers, the NCDPI PowerSchool team will begin their verification process that entails logging into each NC PowerSchool instance and confirming the following:



  • Instance availability
  • Students by count of active students
  • Staff by count of active staff
  • Student Data
  • Historical Grades
  • Schedule
  • Transfer Info
  • Quick Lookup Screen
  • Years and Terms
  • Reports
  • State Dashboard
  • NCDPI Reports Page
  • SQL5 Reports Page

After NCDPI completes their review, coordinators will be contacted and encouraged to log in and further verify their data.  A tracking document for issues will be available for recording any issues identified.  The link for this document will be sent out prior to the start of next weekend’s activities.


It is important to note that PowerSchool users will likely not have access to the system on Monday, March 11. To protect against the risk of bad data, the maintenance page will remain in place until the ODS is fully in-sync.


Once the migration is complete and PowerSchool has been returned to service, users will be notified immediately.  We ask for your patience and understanding throughout the migration process which will require additional downtime as opposed to our normal maintenance weekends


Please inform others within your district and schools so that they may prepare accordingly. We will provide more details, including areas that may experience impact, in the coming days.


Greetings HR Directors:


In an effort to keep you all better informed about changes to state policy, NCDPI will begin offering monthly webinars closely following State Board of Education meetings.  The purpose of the webinars is to provide you with the opportunity to hear about proposed and approved changes to state policy that have an impact on Human Resources departments.  


Because we anticipate many participants, the webinar will not offer a "Q & A" session.  We will, however, have a chat feature enabled and will try to answer the most common questions raised from the field.  Additionally, we will record these webinars and place those recordings online so you will be able to hear the information even if you are unable to attend.  Attendance is, of course, optional, but we hope you all will join us for the webinars.


DPI will send out calendar invites to all Personnel Administrators listed in EDDIE.  If your EDDIE account is not up to date, please update it as soon as possible.  HR Directors may forward the invitation to any staff member they feel would benefit from attending. 


Here is a list of the dates we are planning to schedule the webinars:  


March 8

April 5

May 7

June 7

July 15

August 12

September 6

October 4

November 8

December 6


Specific times and the login for the webinar will be provided in the invitation.  Please let me know if you have any questions or comments.


Thomas Tomberlin

Director, Educator Recruitment and Support

Office of the Deputy State Superintendent of District Support

North Carolina Department of Public Instruction


(O) 919-807-3440


NC Application for IDEA Grant


Attached is a Public Notice of Participation and Comments on the NC Application for IDEA Part B Grant Award.  Please display the Public Notice and proposed State Application in the main lobby of your Central Office from March 4, 2019 - May 5, 2019.


If you have any questions, please contact Amanda Byrd at or 919 807-3948.





EC Division Header

Upcoming Regional Professional Development Opportunity


Please see the attached Memorandum announcing four upcoming training events on the Autism Diagnostic Observation Schedule-2 (ADOS-2), an instrument for diagnosing and assessing autism.  The training will be conducted by Joanna Mussey, Ph.D., of the TEACCH Autism Program.


For further information, please contact Janet Sockwell at 252-670-9996,



April 2019 Child Count


Please see the attached submission schedule for the April 2019 Periodic Child Count.  If you have any questions, please contact the CECAS Help Desk at (919) 807-4357, option 3.








The North Carolina Virtual Public School is sponsoring a new conversation series called NCVPSTalks.  The NCVPSTalks series will facilitate a broad range of conversations about current and future topics of online and digital learning.  These focused conversations support the vision of building communities of digital learning leaders fully equipped to embraced the demands of 21st century learning. 


Join us for our next session:  Learning World Languages Online - Yes, You Can Do It! on March 14, 2019, 11AM.


Click here to register!


North Carolina Reading Conference


The 50th NC Reading Conference for teachers and administrators will be held at the Raleigh Convention Center March 31 – April 2, 2019. This year's conference features sessions by Wiley BlevinsMatthew R. KayRalph FletcherMichael Bonner, DPI, and NC classroom teachers & college professors. Session topics include:


  • Teachers earn up to 2 reading CEUs. Discounted early bird registration is available before February 15! Find online registration and detailed program information at

North Carolina Family Code Night


Family Code Night  

is a whole-school family event that dramatically ignites coding and computer science learning at any elementary school, and in any family.  The program uniquely engages children K-5 and their parents or guardians in the delightful experience of doing their first hour of computer programming together, in an early evening special school program. Family participation is a simple but profound innovation in this event – it changes the trajectory of a child’s computer-science learning, and the family’s appreciation and support for that learning.  The result is a memorable school experience, a powerfully mobilized school community, and new family, social, and school momentum and direction to drive future computer science learning.

Request your free Event Kit to get started.


Deborah Goodman, M.Ed. NBCT, 2003, 2012

Lead Consultant

Division of Digital Teaching and Learning6307 Mail Service CenterRaleigh, NC 27699-6364


ECATS Newsletter - February


Attached is the February 2019 ECATS Newsletter.



Other News


Spring 2019 NCS-AAPT Meeting

Spring 2019 Meeting of the North Carolina Section-American Association of Physics Teachers 


NCS-AAPT Spring 2019 Meeting 

22-23 March 2019 at 

Wake Forest University


More information such as registration, hotels, speaker/poster submission can be found at


More information will be posted on the website as the date of the meeting nears.

Job Vacancy


Casa Esperanza Montessori


Head of School



Casa Esperanza Montessori is a Charter School grades K-8; and a private preschool located in Raleigh, NC.  We offer a stimulating, enriching curriculum emphasizing academic core subjects, independence and organizational skills. At Casa, students develop a world view that is both practical and thoroughly inspirational. Because of our Montessori philosophy our students are creative, independent learners and self-directed problem solvers. With our multicultural options, families may choose a Spanish immersion speaking curriculum, or a significantly useful Spanish enrichment curriculum


Casa Page Link:



State Direct Link: