Office of Charter Schools Weekly Newsletter for February 22, 2019

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events


February 25, 2019

NC ACCESS Subgrant Application Training Webinar


March 13, 2019

Low Performing Training Camp (Davidson, NC)


Action Items Due


February 28, 2019

February Performance Framework Submissions Due


Future Action Items 


March 6, 2019

NC ACCESS Subgrant Application Training (Sugar Creek Charter, Charlotte, NC)


March 18 - 21, 2019

Connecting Communities of Education Stakeholders Conference (CCES)

Greensboro, NC 


March 31, 2019

NC ACCESS Subgrant Program Applications Due


March 31, 2019

March Performance Framework Submissions Due


April 30, 2019

April Performance Framework Submissions Due


June 30, 2019

Resubmission Deadline for Performance Framework


NCDPI Office of Charter Schools (OCS) Updates



Did You Know? 68% of public charter schools met or exceeded growth in 2017-18. The number of charter schools exceeding growth increased from 36 in 2016-17 to 46 in 2017-18.




Question Marks

2019 Performance Framework: February Submission Deadline Approaching Quickly 


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). Please find the submission criteria due next Thursday, February 28, 2019. 


Deadline- February 28, 2019 - All Schools 


A09 – Board Conflict of Interest Policy 

A10 – Nepotism Policy 

A11 – Board Meeting Schedule 

A12 – Board Membership List 


For more information, please check out to the February Submission Guide linked here. [Note: for optimal use of the links within the document, it is best to download a copy of the PDF] 


All schools must submit the required documents per the established reporting timelines. Please submit information through the web-based document management tool Epicenter. Please read the instructions provided in Epicenter for each submission task carefully.  


Users are invited to the Epicenter web-based system by staff members within the NCDPI Office of Charter Schools. To request a user for your school, the lead administrator (as listed in EDDIE) must send an email to with the following information of the requested user: 1) first and last name, 2) school email address, 3) position at the school, and 4) the name of the school.  


Web-based Resources: 

February Submission Resources 

Frequently Asked Questions 

Epicenter Training Webinar Recording 


For questions regarding the 2019 Charter School Performance Framework, please send an email to   


For technical support, please contact the Epicenter Support Center at (855) 899-1624 or 


Teacher Licensure Requirements – Reminder


Per NC General Statute 115C-218.90(a1) and State Board of Education (SBE) Policy CHTR-006, a charter school is required to maintain certification of at least fifty percent (50%) of its teachers.


As a reminder, per SBE Policy CHTR-006, charter schools shall maintain compliance with the law regarding licensure percentage requirements from December 31 of each year through the end of the school calendar year. Failure to do so is noncompliance with the statutory requirement, which shall result in a school’s placement on Governance Cautionary Status for the remainder of the 2018-2019 school year.


The Office of Charter Schools receives a monthly licensure report on each school’s current licensure percentage utilizing data from the PowerSchool schedule and the NC Online State Licensure System. Correspondence regarding governance noncompliance for failure to meet at least fifty percent (50%) licensure ratio has been delivered to the applicable schools in the month of February.


Please note that this report is checked monthly and that charter schools are required to comply with the state law regarding licensure through the end of the school year. It is important that schools continue to monitor and address licensure compliance for the months of February through June to avoid the designation of noncompliance for the 2018-2019 school year.


For specific questions regarding licensure, including how to obtain or renew a license, please contact the DPI Licensure Section at (919) 807-3310 or . For assistance with any data issues, please contact Mike Cash at (919) 807-3338 or


Please direct any additional questions to Ashley Baquero, Office of Charter Schools Consultant, at .





Ashley Baquero, J.D.

Education Planning and Development Consultant

NC Department of Public Instruction

Office of Charter Schools  

6307 Mail Service Center

Raleigh, NC 27699-6303


[P] 919.807.3457

[F] 919.807.3496


Policy and Procedures

NC ACCESS Subgrant Application Training Webinar



Can’t make it to an in-person NC ACCESS application training? Or just have additional questions? Join us on Monday, February 25th from 10-11am for a webinar to get your questions answered. You can watch a pre-recorded informational session here, then come get your questions answered on the 25th.


Register here for the webinar on February 25th.


Low Performing Training Camp



Community School of Davidson will be hosting a Low Performing Training Camp for all charter schools identified as low or continually low performing. This day-long development will be focused on school culture and instructional best practices with classroom observations and reflections. Join us on Wednesday, March 13th!


Register here.


Don't Miss This

Regional NCStar Trainings in March & April – Registration NOW OPEN


From 8:30am – 1:00pm at each location, beginner training will be conducted and then from 2pm-4pm each location will have a Q&A session for experienced users. Registration is open at Space is limited and registration for each site will close once site capacity is reached. Please remember that any school identified in a federal or state list will be required to use NCStar to create and manage their school improvement plan.


  • SANDHILLS o March 29th – Sampson County Schools Boardroom at 437 Rowan Road in Clinton
  • NORTHWEST o April 12th – Olive Hill Resource Center at 509 West Concord Street in Morganton
  • WESTERN o April 5th – Burrell Building at Southwestern Community College at 447 College Drive in Sylva
  • SOUTHWEST o April 3rd – Linda Rader Staff Development Center at 240 Eighth Avenue in Cramerton
  • NORTH CENTRAL o April 10th – Harnett Health Sciences Center at 51 Red Mulberry Way in Lilington
  • SOUTHEAST o March 26th – New Hanover County Schools Board of Education Center at 1805 South 13th Street in Wilmington
  • NORTHEAST o March 28th – Sadie Saulter Educational Center at 400 Spruce Street in Greenville
  • PIEDMONT-TRIAD o April 11th – Workforce Development & Continuing Education Building at 629 Industrial Park Avenue in Asheboro, NC

NC Reform Model Form added to NCStar – Reform Model Schools Only


All Reform Model Schools (Restart, Transformation, and Turnaround) now have access to the Annual Report template form within NCStar. Following the first year of implementation in the approved model, all Reform Model Schools must submit an annual report based on General Statute and NC State Board of Education Policy (DSTR-040). For those schools who have completed their first year of implementation in a Reform Model, the SBE has extended this year’s annual report submission deadline to March 1, 2019.


The form in NCStar can be found under the Complete Forms tab at the bottom of the school’s NCStar home page. The reflection questions found in the form are meant to engage the school in the continuous improvement process for the practices and strategies employed within the reform efforts. Once the Annual Report template form is complete, the report will need to be submitted by March 1, 2019. To submit the form, use the submit button found under the Submissions tab. Please email with questions or to request the MS Word version template of the NC Reform Model Annual Report.


ncdpi leadership

Apply Now For The 2019 Student Leadership Institute


n its eighth year,  the institute, is designed to prepare students to take active roles in their schools and communities through service experiences that are aligned to the curriculum.  It is divided into three cohorts:  (1) rising fourth and fifth graders, (2) rising sixth through eighth graders, and (3) rising ninth through twelfth graders. Prospective participants register as a team of 4-6 students with at least one adult mentor from their school or district.


Selected teams will  receive:

  • Team building experiences;
  • Hands on, minds-on learning from experienced trainers in character and leadership development;
  • Experiential learning experiences
  • Service-learning action-planning,
  • Evening activities that are fun, reflective, and impactful,
  • Tools and materials to support service learning, character building, and leadership development beyond the Institute.

All expenses are paid for participants to include; meals, lodging, and transportation to and from the experiential learning site.


Applications are due by 5:00 pm EDT on March 4, 2019. LEARN MORE AND APPLY TODAY 


NC Department of Public Instruction (NCDPI) Update

North Carolina Reading Conference


The 50th NC Reading Conference for teachers and administrators will be held at the Raleigh Convention Center March 31 – April 2, 2019. This year's conference features sessions by Wiley BlevinsMatthew R. KayRalph FletcherMichael Bonner, DPI, and NC classroom teachers & college professors. Session topics include:


  • Teachers earn up to 2 reading CEUs. Discounted early bird registration is available before February 15! Find online registration and detailed program information at


Leading with Character: Nurturing Culture and Climate


Do you want to change the climate and culture of your school? Are you seeking strategies to enhance your character development efforts?


Join NCDPI for a FREE Workshop Session Thursday, March 21, 2019 from 9:30 AM to 11:30 AM (EDT)


Sheraton Greensboro at Four Seasons | 3121 West Gate City Boulevard | Room: AUGUSTA | 


Workshop participants will:

  • Learn how to use the 11 Principles of Effective Character Education as a tool to evaluate your school, district and/or community climate.
  • Understand how State and National Schools of Character have implemented effective initiatives and practices.
  • Understand how to develop a "Plan of Action" for your school/district using the 11 Principles of

The deadline to register is March 19, 2019.  Please contact Justyn Knox at or 919-807-3835 for additional questions.




While MTSS Module 1 is about building readiness and academic, behavior and social emotional instruction for all students,  Module 2 introduces cohort teams to the idea of implementing a standard protocol approach as a way of setting up an intervention system. This approach for education is supported by research and allows for consistent (Standard) instructions/interventions (Treatment) to be provided  within a predetermined delivery system (Protocol).


Because some educational practices are broadly effective and can be generalized widely across contexts and populations, a standard treatment protocol approach to developing an intervention system results in these examples of increased EFFECTIVENESS and EFFICIENCY:

  • It is a more efficient use of resources, including time
  • It reduces training and support needs for school staff
  • It allows students more timely access to interventions
  • It is more likely to result in implementation fidelity
  • It is more likely to benefit the majority of students, if not all, in an intervention group

In order for your school team to deeply understand and engage in this work, they must have time to access and discuss the content housed in the  MTSS School-based modules. We appreciate your support and encourage you to examine this sample document as a means of deepening your understanding of an effective intervention system.


If you have questions about  MTSS Cohorts or technical assistance, please contact your IABS Consultant. We look forward  to ‘seeing” you next month!


mtss main logo

Annual North Carolina Deaf-Blind Census


Please see the attached Memorandum regarding collection of data for the Annual Census of Students with Deaf-Blindness (DB). If you have questions please contact Dottie Snyder at 919-807-3989 or


Additional information regarding the NC Deaf-Blind Project can also be found on the following web page:


The link to the 2018 DB census is:


State Superintendent Mark Johnson


State Superintendent Mark Johnson Announces the #NC2030 Plan to Make NC the Best Place to Learn and Teach by 2030


Job Vacancy

NC ACCESS Finance Administrator 


The Office of Charter Schools is seeking a Finance Administrator to support the NC ACCESS Program. Learn more and apply here.