Office of Charter Schools Weekly Newsletter for February 15, 2019

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events


February 20, 2019 

CSI/TSI and NCStar Training


February 21, 2019

OCS Monthly Webinar – CTE Course Code Updates


February 22, 2019

NC ACCESS Subgrant Application Training (Douglass Academy, Wilmington, NC)


March 13, 2019

Low Performing Training Camp (Davidson, NC)


Action Items Due


February 28, 2019

February Performance Framework Submissions Due


Future Action Items 


March 6, 2019

NC ACCESS Subgrant Application Training (Sugar Creek Charter, Charlotte, NC)


March 18 - 21, 2019

Connecting Communities of Education Stakeholders Conference (CCES)

Greensboro, NC 


March 31, 2019

NC ACCESS Subgrant Program Applications Due


March 31, 2019

March Performance Framework Submissions Due


April 30, 2019

April Performance Framework Submissions Due


June 30, 2019

Resubmission Deadline for Performance Framework



NCDPI Office of Charter Schools (OCS) Updates

Low Performing Training Camp



Community School of Davidson will be hosting a Low Performing Training Camp for all charter schools identified as low or continually low performing. This day-long development will be focused on school culture and instructional best practices with classroom observations and reflections. Join us on Wednesday, March 13th!


Register here.


Don't Miss This



Did You Know? There are dozens of unclaimed accounts in Epicenter. If you have previously requested access to Epicenter, please review your email inbox (maybe junk folder?) for your invitation so you can set up your account. Those pending invitations will be purged periodically. If you have not requested access to Epicenter and need an account, please send your name, email address, and position to Please review the Performance Framework reminders in this email as the submission period has begun




As a point of clarification, last week’s Did You Know? regarding out of state student enrollment applies ONLY to students who have a parent or legal guardian who is on active military duty and is transferred or pending transfer pursuant to an official military order to a military installation or reservation in the State.


Question Marks

2019 Performance Framework February Submission


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). Below you will find the submission criteria due on Thursday, February 28, 2019. Please note the submissions turned in during the month of January are now under review by OCS consultants. Any documents that require a resubmission will be returned within the Epicenter system by the end of February.

Deadline- February 28, 2019 - All Schools


A09 – Board Conflict of Interest Policy

A10 – Nepotism Policy

A11 – Board Meeting Schedule

A12 – Board Membership List


For more information, please check out to the February Submission Guide linked here. This guide contains Frequently Asked Questions, submission instructions, and general guidelines for the PF evidence documents due by February 28, 2019. [Note: for optimal use of the links within the document, it is best to download a copy of the PDF]


All schools must submit the required documents per the established reporting timelines. Please submit information through the web-based document management tool Epicenter. Submission tasks have been assigned to all schools, including items that may be deemed Not Applicable. Please read the instructions provided in Epicenter for each submission task carefully.


Users are invited to the Epicenter web-based system by staff members within the NCDPI Office of Charter Schools. To request a user for your school, the lead administrator (as listed in EDDIE) must send an email to with the following information of the requested user: 1) first and last name, 2) school email address, 3) position at the school, and 4) the name of the school.


Web-based Resources:

Frequently Asked Questions

February Submission Resources

Epicenter Training Webinar Recording

2019 Performance Framework Resources


For questions regarding the 2019 Charter School Performance Framework, please contact Danielle Allen at or Ashley Baquero at


For technical support, please contact the Epicenter Support Center at (855) 899-1624 or


OCS Monthly Webinar Series




Register here for the February edition of the OCS Monthly Webinar Series on February 21, 2019. John Kirkman will lead a conversation and answer questions about changes to CTE courses and course codes in local course options, as well as an overview of Perkins V and the implications for charter schools in 2019-20.


Calling All Charter High School Administrators and Counselors!

SECU Foundation / People Helping People


You are cordially invited to the

2019 “People Helping People” Scholarship

Webinar Training for spring scholarship submissions $$$$!

When: Thursday, February 21, 2019


Register at the link below


Each year the State Employees' Credit Union Foundation awards three $10,000 scholarships to graduating seniors attending North Carolina Charter Schools.  These scholarships will be awarded to students attending one of the 16 constituent campuses of the University of North Carolina. 


Contact Ms. Shaunda Cooper at 919-807-3490 or through email at



Section 504 Informational Session



We are pleased to announce that American Renaissance School will be hosting a Section 504 Informational Session on February 26 from 10:00- 12:00 PM. All surrounding charter schools and local LEAs are invited to attend. Guest speaker for the overview session will be Freda M. Lee, State Section 504 Coordinator for the NC Department of Public Instruction. The overview will include a discussion of the intent of the law, avoiding discriminatory practices and OCR violations, eligibility, and the difference between an IEP and a Section 504 Plan. Participants will receive digital resources to assist them and have an opportunity to participate in a Q&A


Freda M. Lee, Federal Program Administrator  Federal Program Monitoring and Support Division Office of the Deputy Superintendent of Innovation NC Department of Public Instruction 6307 Mail Service Center

Raleigh, NC 27699-6351

Email: Phone:  919-807-3292  Cell: 252-363-2747 fax:  919-807-3968


Regional NCStar Trainings in March & April – Registration NOW OPEN


From 8:30am – 1:00pm at each location, beginner training will be conducted and then from 2pm-4pm each location will have a Q&A session for experienced users. Registration is open at Space is limited and registration for each site will close once site capacity is reached. Please remember that any school identified in a federal or state list will be required to use NCStar to create and manage their school improvement plan.


  • SANDHILLS o March 29th – Sampson County Schools Boardroom at 437 Rowan Road in Clinton
  • NORTHWEST o April 12th – Olive Hill Resource Center at 509 West Concord Street in Morganton
  • WESTERN o April 5th – Burrell Building at Southwestern Community College at 447 College Drive in Sylva
  • SOUTHWEST o April 3rd – Linda Rader Staff Development Center at 240 Eighth Avenue in Cramerton
  • NORTH CENTRAL o April 10th – Harnett Health Sciences Center at 51 Red Mulberry Way in Lilington
  • SOUTHEAST o March 26th – New Hanover County Schools Board of Education Center at 1805 South 13th Street in Wilmington
  • NORTHEAST o March 28th – Sadie Saulter Educational Center at 400 Spruce Street in Greenville
  • PIEDMONT-TRIAD o April 11th – Workforce Development & Continuing Education Building at 629 Industrial Park Avenue in Asheboro, NC
Charter School check mark

NC Reform Model Form added to NCStar – Reform Model Schools Only


All Reform Model Schools (Restart, Transformation, and Turnaround) now have access to the Annual Report template form within NCStar. Following the first year of implementation in the approved model, all Reform Model Schools must submit an annual report based on General Statute and NC State Board of Education Policy (DSTR-040). For those schools who have completed their first year of implementation in a Reform Model, the SBE has extended this year’s annual report submission deadline to March 1, 2019.

The form in NCStar can be found under the Complete Forms tab at the bottom of the school’s NCStar home page. The reflection questions found in the form are meant to engage the school in the continuous improvement process for the practices and strategies employed within the reform efforts. Once the Annual Report template form is complete, the report will need to be submitted by March 1, 2019. To submit the form, use the submit button found under the Submissions tab. Please email with questions or to request the MS Word version template of the NC Reform Model Annual Report.


NC Department of Public Instruction (NCDPI) Update

NCDPI website survey -- we need your feedback

The N.C. Department of Public Instruction is in the process of updating its website and would like to hear from you. Whether you are a first-time visitor or frequent user, please take a few minutes and give us your feedback.


Click here to take the 5-minute survey.


Thank you,


Drew Elliot

Communications Director

N.C. Department of Public Instruction


Documenting Related Services on-Behalf-of Students with Disabilities


Please see the attached Memorandum regarding Documenting Related Services on-Behalf-of Students with Disabilities.


EC Division Header

Leading with Character: Nurturing Culture and Climate


Do you want to change the climate and culture of your school? Are you seeking strategies to enhance your character development efforts?


Join NCDPI for a FREE Workshop Session Thursday, March 21, 2019 from 9:30 AM to 11:30 AM (EDT)


Sheraton Greensboro at Four Seasons | 3121 West Gate City Boulevard | Room: AUGUSTA | 


Workshop participants will:

  • Learn how to use the 11 Principles of Effective Character Education as a tool to evaluate your school, district and/or community climate.
  • Understand how State and National Schools of Character have implemented effective initiatives and practices.
  • Understand how to develop a "Plan of Action" for your school/district using the 11 Principles of

The deadline to register is March 19, 2019.  Please contact Justyn Knox at or 919-807-3835 for additional questions.



Character Matters

OCR/CRDC - PowerSchool CRDC Preview Reports - Status and Next Steps


Dear Office of Civil Rights Coordinators,

Please inform other staff as appropriate.

Note: LEAs, Charters and schools that were not open in the school year 2017-2018 are not required to participate in this collection. Data for the collection is from the School Year 2017-2018.
LEAs and Charters may resume validating the PowerSchool CRDC Preview Reports.

The Home Base team and the PowerSchool vendor have worked closely to resolve issues reported by LEAs and Charters regarding the Civil Rights Data Collection.


The PowerSchool CRDC Submission End dates have been updated to February 21, 2019

The Submission End Dates for the CRDC Preview reports have been extended to February 21, 2019.  LEAs have an additional business week to re-run and verify data in the preview reports.  This extension will not impact the March 4, 2019 NC DPI upload completion date for the Federal Submission tool.  As of March 4, 2019, LEAs and Charters will be able to update data, correct errors and complete the collection by the functional process of certifying the data in the Federal Submission Portal.  The LEAs and Charters will be notified by the SEA OCR Coordinator of next steps after the PowerSchool CRDC preview process.  The Federal collection ends April 22, 2019.


The final fixes for the PowerSchool CRDC Preview Reports were input this weekend and resolved:

  1. Restraint and Seclusion counts
  2. Algebra I (Math I) enrollment counts - count students as of last day of course


At the LEA level, users can now identify the last run date and the last run user of the PowerSchool CRDC Preview Reports.  If the run date is less than February 11, 2019, you are not reviewing the latest updates.


If your LEA/Charter data is accurate after re-running the reports for the latest updates, LEAs and Charters may now begin to Approve the LEA Office level reports.  Please be reminded that there are no errors and warnings associated with this report in PowerSchool.  The data must be reviewed for accuracy. 



Please contact Terra Dominguez immediately if the LEA Office Level CRDC Part 2 report does not display all three sections of data from the data views.  To verify the report has completed, LEAs and Charters must re-run the report and open all three data views to verify that data is visible from each report view. If the data do not display, the issue will require vendor intervention prior to Approving the reports.


The following LEAs and Charters have already reported the CRDC Part 2 at the LEA Office Level does not complete:


  • Union County
  • Corvian Community School
  • New Dimensions
  • Healthy Start Academy
  • Haywood County
  • North Hampton County
  • Franklin County
  • Alamance County
  • New Hanover County
  • Alexander County
  • McDowell County
  • Caswell County
  • Sampson County


Please contact Terra Dominguez at with any questions.

Terra Lynne Dominguez

Data Warehouse Admin || SEA OCR Coordinator

Enterprise Data and Reporting

School Research, Data and Reporting

[P] 919.807.3272


Apply Now For The 2019 Student Leadership Institute


In its eighth year,  the institute, is designed to prepare students to take active roles in their schools and communities through service experiences that are aligned to the curriculum.  It is divided into three cohorts:  (1) rising fourth and fifth graders, (2) rising sixth through eighth graders, and (3) rising ninth through twelfth graders. Prospective participants register as a team of 4-6 students with at least one adult mentor from their school or district.


Selected teams will  receive:

  • Team building experiences;
  • Hands on, minds-on learning from experienced trainers in character and leadership development;
  • Experiential learning experiences
  • Service-learning action-planning,
  • Evening activities that are fun, reflective, and impactful,
  • Tools and materials to support service learning, character building, and leadership development beyond the Institute.

All expenses are paid for participants to include; meals, lodging, and transportation to and from the experiential learning site.


Applications are due by 5:00 pm EDT on March 4, 2019. LEARN MORE AND APPLY TODAY 


In Case You Missed It

North Carolina Reading Conference


The 50th NC Reading Conference for teachers and administrators will be held at the Raleigh Convention Center March 31 – April 2, 2019. This year's conference features sessions by Wiley BlevinsMatthew R. KayRalph FletcherMichael Bonner, DPI, and NC classroom teachers & college professors. Session topics include:


  • Teachers earn up to 2 reading CEUs. Discounted early bird registration is available before February 15! Find online registration and detailed program information at

Other News

Transportation Webinar for Charter Schools


The NC Homeless Education Program will offer a webinar titled, “Transporting Students Experiencing Homelessness: What Charter Schools Need to Know” on Monday, February 18, 2019, starting at 10:00 a.m.  This 45-minute webinar will provide participants with transportation requirements within the McKinney-Vento Homeless Assistance Act as well as strategies for implementing the federal requirements.


Register for this free webinar today.


Transporting Students Experiencing Homelessness:

Monday, February 18, 2019

10:00 a.m. - 10:45 a.m.


Questions regarding the webinar should be directed to your Program Specialist:


Paullett or 336-315-7407

Northeast, Southeast, North Central and Sandhills


Patricia or 336-315-7402

Piedmont-Triad, Southwest, Northwest, Western


Visit the NCHEP website for more information about meeting the requirements of the

McKinney-Vento Homeless Assistance Act



Job Vacancies


NC ACCESS Finance Administrator 


The Office of Charter Schools is seeking a Finance Administrator to support the NC ACCESS Program. Learn more and apply here.



Arapahoe Charter School Administrative Director

Arapahoe Charter School is seeking an Administrative Director to lead the school as it continues its pursuit of excellence.  The school serves over 540 students from kindergarten through grade twelve and employs over 80 teachers and staff who are committed to excellence in education. For specific information about this position, and to learn more about Arapahoe Charter School, please visit: 


Note:  The announcement and requirements are attached.  The position is posted on our website under the employment link.