Office of Charter Schools Weekly Newsletter for February 1, 2019

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events


February 1, 2019

Fresh Take Conference in Davidson, NC


February 6, 2019

NC ACCESS Subgrant Application Training (Phoenix Academy, High Point, NC)

27265  (10am - 12pm)


February 6 - 7, 2019

State Board of Education Meeting


February 11 - 12, 2019

Charter Schools Advisory Board Meeting



Action Items Due


February 15, 2019

NC ACCESS Subgrant Program Letters of Intent Due


February 28, 2019

February Performance Framework Submissions Due



Future Action Items 


February 12, 2019:

NC ACCESS Subgrant Application Training (NCDPI)


February 20, 2019 

CSI/TSI and NCStar Training


February 21, 2019

OCS Monthly Webinar – CTE Course Code Updates


March 18 - 21, 2019

Connecting Communities of Education Stakeholders Conference (CCES)

Greensboro, NC 


March 31, 2019

NC ACCESS Subgrant Program Applications Due


March 31, 2019

March Performance Framework Submissions Due


April 30, 2019

April Performance Framework Submissions Due


June 30, 2019

Resubmission Deadline for Performance Framework



NCDPI Office of Charter Schools (OCS) Updates


2019 Performance Framework February Submission


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). Below you will find the submission criteria due on Thursday, February 28, 2019. Please note the submissions turned in during the month of January are now under review by OCS consultants. Any documents that require a resubmission will be returned within the Epicenter system by the end of February.

Deadline- February 28, 2019 - All Schools


A09 – Board Conflict of Interest Policy

A10 – Nepotism Policy

A11 – Board Meeting Schedule

A12 – Board Membership List


For more information, please check out to the February Submission Guide linked here. This guide contains Frequently Asked Questions, submission instructions, and general guidelines for the PF evidence documents due by February 28, 2019. [Note: for optimal use of the links within the document, it is best to download a copy of the PDF]


All schools must submit the required documents per the established reporting timelines. Please submit information through the web-based document management tool Epicenter. Submission tasks have been assigned to all schools, including items that may be deemed Not Applicable. Please read the instructions provided in Epicenter for each submission task carefully.


Users are invited to the Epicenter web-based system by staff members within the NCDPI Office of Charter Schools. To request a user for your school, the lead administrator (as listed in EDDIE) must send an email to with the following information of the requested user: 1) first and last name, 2) school email address, 3) position at the school, and 4) the name of the school.


Web-based Resources:

Frequently Asked Questions

February Submission Resources

Epicenter Training Webinar Recording

2019 Performance Framework Resources



For questions regarding the 2019 Charter School Performance Framework, please contact Danielle Allen at or Ashley Baquero at


For technical support, please contact the Epicenter Support Center at (855) 899-1624 or






The application interview season is in full swing. CSAB heard its first round of full interviews and continued with clarification interviews at its January meeting. Last year 26 groups submitted complete applications and 11 were ultimately recommended for approval. This year, 35 groups submitted applications, and so far 8 have been recommended for approval. Three of those eight have been recommended to open on an accelerated schedule. 



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Socrates Academy ---  Blue Ribbon Flag Raising Ceremony


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NC Department of Public Instruction (NCDPI) Updates

URGENT: Cursive Writing and Multiplication Tables Survey Response Needed


Charter School Leaders received a unique survey link (FROM NCDPI Qualtrics Survey@qemailservercom) on Wednesday, January 16, 2019, which was due by Wednesday, January 30, 2019.


NCDPI has not yet received responses from approximately 70 charters. If you have not completed the survey, please complete the survey via your survey link or you may optionally download this PDF and email your response to, and we will include enter your response into the survey.


The final report will be shared with the State Board of Education and submitted to the Joint Legislative Education Oversight Committee in March 2019.  Thank you in advance for your help in ensuring that your charter is represented in this legislative requirement.


The Standards, Curriculum, and Instruction team at NCDPI provided a brief webinar on January 16 (9-10am) to discuss the legislation, requested data, and answer questions, which may be accessed here:  



2019-01-16 09.00 Cursive Multiplication Survey.mp4




PowerTeacher Pro grade calculation update


School Leaders:

As you may have seen, PowerSchool has corrected its initial guidance on the grade scale calculation issue and now recommends using the alpha-type scale for grade entry into PowerTeacher Pro for non-standards-based grading systems. The initial guidance came from the recommendation of the PowerSchool trainers who came to prepare North Carolina users for the switch to PowerTeacher Pro.


It is unfortunate that districts and schools received erroneous and/or incomplete guidance. Prior to the submission of a support case ticket to PowerSchool, we were made aware of no PowerSchool documentation that outlined or described the differences between the alpha- and numeric-type calculation methods. PowerSchool updated its guidance in December 2018, after two N.C. districts raised this issue with them, to clarify that numeric-type entry should be used only for standards-based grading systems.


Thank you for your patience as we have worked through this issue. Below this message, please find the holding statement we are sharing with members of the news media who contact us.
We will continue to provide updates as we are able.

Dr. Maria Pitre-Martin
Deputy Superintendent of District Support
N.C. Department of Public Instruction




HRMS/Applicant Tracking Change in Phone Support


Due to the Legislatively directed reduction to the Budget for the 2018-19 year, and the decreased volume of HRMS/Applicant Tracking Support calls coming in through the DPI Help Desk, the HRMS/Applicant Tracking phone queue will be decommissioned effective February 1, 2019.  Users needing assistance will be able to log tickets via the Remedy Client Portal or send an email to the HRMS monitored mailbox at


For instructions on using the Client Portal, please visit our website at 


We ask districts to make all faculty and staff aware of the change so they can reach out for continued support as needed using one of the methods listed above.




MTSS Message for February 1, 2019


As a Charter School Director who supports staff and students daily, you understand the very critical nature of effective professional development(PD).


The Integrated Academic and Behavior Systems Division (IABS) believes that timely PD is the backbone of building an MTSS.


Therefore, PD that supports school improvement is not based on traditional “sit and get”.  Instead, The professional development components that support an MTSS are:


  • Based on information about the beliefs, knowledge, and skills of staff
  • Conducted within a school-wide plan that incorporates the collected data
  • Paired with ongoing coaching for improvement
  • Occurring  through conversations within PLCs, not presentations
  • Inclusive of support for academic, behavior, social-emotional as well as the administration of and use of assessment data
  • Made available through a school-wide schedule


We have created this resource which contains ideas for ways to implement professional development. Additionally, this document is being used by school teams for planning effective and lasting professional development.


Additionally, in collaboration with the OCS, we are here to intentionally reinforce these components through the MTSS Cohort model and the self-paced school level modules.


If you have questions about the MTSS Cohorts professional development or technical assistance, please contact your IABS Consultant.



NC Professional Development


AP/IB Bonus information


Please click on the link below for FAQ, frequently asked questions pertaining to the AP/IB/ Bonus Information. 


FAQ – 2018-19 AP/IB/CIE Teacher Legislated Bonuses Payment Information



CCES Conference Overview Posted


The conference overview has been posted to the CCES website. Review to learn dates and times for the Keynote Address, Champion Awards, and Equity Panel. Click here to download your copy






2019 March Institute Registration Links:


Registration for the 2019 March Institute is now open.


To register for the general institute and post-sessions, copy and paste the following link in your browser:



To register for lodging at the Sheraton, copy and paste the following link in your browser:


  *   March Institute Agenda.pdf<>


  *   Memo-2019 March Institute.pdf<>



EC Division Header


Support Description and CECAS Codes Data Migration


Please see the attached memorandum regarding data migration activities from the Comprehensive Exceptional Children Accountability System (CECAS).


If you have additional questions, you may contact your ECATS Delivery Team, Related Services Consultants or assigned Monitoring Consultant.


Memo-Support Description and CECAS Codes Data Migration.pdf



Recruitment and Retention of Special Educators Summit


Please see the attached memorandum regarding the biennial Recruitment and Retention of Special Educators Summit. 


Memo-Recruitment and Retention of Special Educators



2019 Application for Spring Tuition Reimbursement


Please see the attached Memorandum and Application regarding 2019 Spring Tuition Reimbursement. For additional information concerning this program, contact Carol Moffit, (919) 807-3997 or


Copies of the application packet can be found at:





North Carolina ECATS Newsletter - January 2019






Other News (Job Vacancies)


Thomas Jefferson Classical Academy

Information Technology Director


Thomas Jefferson Classical Academy: A Challenge Foundation Academy is a public charter school, offering a college-preparatory education to students in grades K-12. We are seeking an IT Director to serve our two campuses located in Mooresboro and Forest City, NC. 


For more information about this position and to learn more about TJCA, please visit




Pine Springs Preparatory Academy

Middle School Principal


Pine Springs Preparatory Academy, a K-8 charter school in Holly Springs, NC is seeking applicants for our new middle school principal position. 


For specific information about this position, and to learn more about Pine Springs Prep, please visit:



KIPP Eastern NC is hiring K-12 Teachers for 2019-20


KIPP ENC Public Schools is currently looking for K- 12 grade teachers  for the 2019-20 academic year.   We are seeking candidates with strong content knowledge and a love for students.  Successful teachers will implement feedback and are committed to our mission of empowering all of our students with the skills, knowledge, and character necessary to succeed at the college of their choice, strengthen our community, and fight for social justice.  Our teachers are talented and committed educators who will aid in the establishment of curriculum and culture as they develop a world-class education program from the stages of vision to execution.  Teachers are expected to work closely with our school leadership and as part of an interdisciplinary team and be accountable for students’ mastery of academic standards. The ideal teacher will find joy and purpose in teaching children the habits necessary to be successful in school, and will relish the opportunity to imbue our students with a love for learning, and have a "do whatever it takes" attitude.




  • Experience and success with historically under-served populations of students
  • Communicate effectively with students, families, and colleagues
  • Unquestioned integrity and commitment to KIPP ENC's mission and community
  • Receive and respond appropriately to formal and informal feedback from teammates, principal, students and parents and view this as a tool to improve and grow
  • Strong desire and commitment to teach in an academically intense curriculum and extended school day
  • Strong content knowledge in area applying to teach
  • Strong work ethic and stamina to work extended hours (instructional hours: 8am - 4pm)
  • A "do whatever it takes attitude" to help our students reach academic excellence
  • Demonstrate a commitment to the philosophy that every minute of every day is learning time by preparing and executing engaging lessons
  • Critical thinker
  • Valid NC certification  
  • Bachelor’s degree (required)

Compensation: KIPP Eastern NC Public Schools offers a generous compensation package.  All teachers are equipped with the tools needed to succeed, including weekly professional development, collaboration with peers and other KIPP network teachers, full health, dental, vision and retirement benefits, leadership pathways, laptop computer, support with NC teaching certification and renewal, and competitive salaries.  


TO APPLY: visit