Office of Charter Schools Weekly Newsletter for January 25, 2019

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events



January 30, 2019

NC ACCESS Subgrant Application Training (NCCAT)


February 1, 2019

Fresh Take Conference in Davidson, NC


February 6 - 7, 2019

State Board of Education Meeting


February 11 - 12, 2019

Charter Schools Advisory Board Meeting


Action Items Due



January 30, 2019

Cursive Writing and Multiplication Tables Survey Due


February 15, 2019

NC ACCESS Subgrant Program Letters of Intent Due


Future Action Items 



February 6, 2019

NC ACCESS Subgrant Application Training (Phoenix Academy, High Point, NC)


February 12, 2019:

NC ACCESS Subgrant Application Training (NCDPI)


February 20, 2019 

CSI/TSI and NCStar Training


February 21, 2019

OCS Monthly Webinar – CTE Course Code Updates


March 18 - 21, 2019

Connecting Communities of Education Stakeholders Conference (CCES)

Greensboro, NC 


March 31, 2019

NC ACCESS Subgrant Program Applications Due


NCDPI Office of Charter Schools (OCS) Updates




One million five hundred thousand dollars ($1,500,000) to the Department of

Public Instruction to be used to repair or replace food, food nutrition

equipment, and food nutrition supplies damaged by Hurricane Florence in

local school administrative units, laboratory schools, charter schools, and

innovative schools participating in the National School Lunch Program or

School Breakfast Program.


*******Please see the email below for further clarification. 


Dear Superintendents:


We are sending this follow-up request to help clarify questions you may have about the third allotment of hurricane relief funds.  The initial notice of this third round of availability was sent to you in late December (see below).  These funds can be made available to help cover any storm related losses you may have encountered from Florence, including facility repairs, furniture, and equipment, per the legislative language below.  If you are still unsure whether insurance will cover all or a portion of these losses, you may still apply for these funds. You may also submit both completed invoices and estimates to total up to the recovery funds you need.


For additional clarification on the $60 million of relief funds allocated in the first two rounds,  you may submit actual invoices to Nathan and Brian as they come, instead of waiting for all invoices to total to your approved allocations.  Most of these funds have already been fully distributed, but a few districts have not submitted any invoices as yet, so please submit these as they come in.


Once again, if you do eventually receive an insurance payment or FEMA funds for invoices you have submitted toward the legislative allotments, then the district would be expected to reimburse the state for any duplicate coverage at that time.   The goal again is to ensure that you have access to timely funds to replace and repair these items to ensure the best learning environment for your students.  


Please make every effort to submit requests from this third allotment to Brian Hood ( and Nathan Maune ( as soon as possible.


The full text of the law can be found at this link:


Thank you!


Dave Machado

Director of Office of Charter Schools

6303 Mail Service Center

Raleigh, NC 27699-6303

(P) 919-807-3490

(F) 919-807-3496


NC ACCESS Program Request for Application and Training



Subgrant application materials are now available for the NC ACCESS Program.  The program, made possible by a $26.6 million federal CSP grant, is designed to increase the number of educationally disadvantaged students attending high-quality charter schools and expand the number of high-quality charter schools available to educationally disadvantaged students. 


The NC ACCESS team will be hosting a number of in-person trainings, office hours, and webinars through March to support schools interested in applying for the NC ACCESS Subgrant Program. Please visit the NC ACCESS website for application materials and training information.


You can view a pre-recorded training webinar here.

C ACCESS Program. 

2019 Performance Framework Reminder:

January Submission Deadline Approaching Quickly

OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). Please find the submission criteria due next Thursday, January 31, 2019. 

Deadline- January 31, 2019- All Schools


A01.1 – School Performance Score and Letter Grade

A06.1 – Board Admissions and Enrollment Policy

A06.2 – Lottery Application

A08.1 – Parent Grievance Policy

A08.2 – Employee Grievance Policy

A14 – Certificate of Occupancy


For more information, please check out the January Submission Guide linked here. [Note: for optimal use of the links within the document, it is best to download a copy of the PDF]


All schools must submit the required documents per the established reporting timelines. Please submit information through the web-based document management tool Epicenter. Submission tasks have been assigned to all schools, including items that may be deemed Not Applicable. Please read the instructions provided in Epicenter for each submission task carefully.


Users are invited to the Epicenter web-based system by staff members within the NCDPI Office of Charter Schools. To request a user for your school, the lead administrator (as listed in EDDIE) must send an email to with the following information of the requested user: 1) first and last name, 2) school email address, 3) position at the school, and 4) the name of the school.


Web-based Resources:

2019 Performance Framework Resources

January Submission Resources

Epicenter Training Webinar Recording


For questions regarding the 2019 Charter School Performance Framework, please contact Stephenie Clark at or (919) 807-3492.


For technical support, please contact the Epicenter Support Center at (855) 899-1624 or


CSI/TSI and NCStar Training

Contact: Jay Whalen (


The divisions of Accountability Services and Federal Programs Monitoring and Support will be conducting training on NCStar and the requirements of charter schools identified as Comprehensive Support & Improvement (CSI) and Targeted Support & Improvement (TSI) schools. All charter schools are welcome and encouraged to attend, but any charter school identified as a CSI or TSI school is required to attend.


Register here by Friday, February 1, 2019.


2019 North Carolina Charter School Teacher of the Year

2019 North Carolina Charter School Teacher of the Year



The Office of Charter Schools is excited to announce that Doug Price has been named the 2019 NC Charter School Teacher of the Year! Doug is the sixth grade Core Connections teacher at Voyager Academy Middle School in Durham. Please join us in congratulating Doug!



NC Department of Public Instruction (NCDPI) Updates

DEADLINE 1/30/19 - Cursive Writing and Multiplication Tables Survey


§ 115C-81(k) and (l)-Cursive Writing and Multiplication Tables Survey Superintendents and Charter School Leaders have received a unique Qualtrics survey link on Wednesday, January 16, 2019. Please work with your LEA or Charter team to ensure that only one survey is submitted for your district or school. Please complete the survey by Wednesday, January 30, 2019. The final report will be shared with the State Board of Education and submitted to the Joint Legislative Education Oversight Committee in March 2019. Thank you in advance for your help in meeting these deadlines.


The purpose of this survey is to collect data regarding the measures taken by each LEA and charter school to implement the requirements of cursive writing and memorization of the multiplication tables pursuant to § 115C-81(k) and (l) instruction of cursive writing in grades 3-5 and the memorization of multiplication facts.


The law specifically addresses the following: (k) Cursive Writing. - The standard course of study shall include the requirement that the public schools provide instruction in cursive writing so that students create readable documents through legible cursive handwriting by the end of fifth grade. (l) Multiplication Tables. - The standard course of study shall include the requirement that students enrolled in public schools memorize multiplication tables to demonstrate competency in efficiently multiplying numbers.


The email with the unique survey link for your district or charter will come from "NCDPI Qualtrics Survey <>." When the email is received, please: Download the PDF copy of the survey questions (accessible via attachment and via the survey link). Designate one person from your district or school to complete and submit the online survey via the unique Qualtrics survey link by Wednesday, January 30, 2019.


For questions regarding the cursive portion, please contact Kristi Day at For questions regarding the multiplication portion, please contact Beverly Vance at


The Standards, Curriculum, and Instruction team at NCDPI provided a brief webinar on January 16 (9-10am) to discuss the legislation, requested data, and answer questions. A recording for the Informational Webinar for the survey may be accessed here:

MTSS Message for 1/25


February MTSS Twitter Chat:"It takes 2 to make the world go 'round (or more than two)!"


Recognizing that opportunities and challenges in education may be greater than ever, collaboration is critical to sustainable success. The Integrated Academic and Behavior Systems(IABS) Division is committed to ensuring that NC professionals have access to networking and coaching to meet the broad range of needs facing students and staff. However, face to face meetings are not always the most efficient way to provide support. Therefore, the IABS Division relies on innovative platforms such as virtual meetings and social media to intentionally provide a space for networking and problem-solving around school improvement.


On the first Thursday of each month, the IABS team hosts a #ncmtsschat geared towards topics of interest to most educators such as data, professional development, and PLC’s.  For example, in January, “chatters” came together to respond to prompts during the hour “Painting Pictures with Data” conversation. The questions and responses are worth pausing to read.


We invite your school staff to join us at 8:00 pm on February 7th for the next #ncmtsschat. Our guest moderators will guide the conversation with a focus on collaboration between education leaders, school faculty and families. If you would like additional support about joining a Twitter Chat please see this link.


If you have questions about  MTSS Cohorts or technical assistance, please contact your IABS Consultant. We look forward to ‘seeing” you next month!



Don't Miss This

Save the Date! Exceptional Children Division March Institute, March 4-7, 2019


Exceptional Children Division March Institute, March 4-7, 2019


The 2019 March Institute is scheduled for  Monday, March 4 through Wednesday, March 6, at the Koury Convention Center in Greensboro. The Institute will offer three days of sessions and conclude with Post-Institutes on Thursday March 7, 2019. 


Look for a memo by the end of January for Institute and hotel registration, along with agenda information.



EC Division Header

Professional Learning Sessions - Evaluation and Identification of SLD within an Instructional Model



Please see the attached memorandum regarding professional learning sessions for school psychologists. To register, click on the link below.


For further information, contact Lynn Makor, Consultant for School Psychology,


Registration Link:

Memo-Professional Learning Sessions.pdf



EC Directors' Webinar and Q and A


We look forward to continued collaboration by hosting ECD webinars beginning Tuesday, February 5, 2019. Please submit any question(s) you want the Division to address during the Webinar to Shelby Snead; no later than January 28, 2019.


The registration URL is:



After registering, you will receive a confirmation email containing information about joining the Webinar.


CCES Conference Overview Posted


The conference overview has been posted to the CCES website. Review to learn dates and times for the Keynote Address, Champion Awards, and Equity Panel. Click here to download your copy







Other News (Job Vacancies)


Pine Springs Preparatory Academy

Middle School Principal


Pine Springs Preparatory Academy, a K-8 charter school in Holly Springs, NC is seeking applicants for our new middle school principal position. 


For specific information about this position, and to learn more about Pine Springs Prep, please visit:




ArtSpace Charter School

Executive Director


ArtSpace Charter School in Swannanoa, NC (10 minutes from downtown Asheville, NC) seeks an Executive Director who will advance the school’s vision as a national benchmark in educational excellence through integration of the arts. The Executive Director will actively sustain ArtSpace’s mission to provide a complete K-8 education to its students through an integrated curriculum centered in the visual and performing arts. The ED will shape and strengthen ArtSpace’s culture of collaboration between staff, faculty, students, parents, board, and the surrounding community.


For the complete job description, please visit


To Apply

Send a letter of intent and curriculum vitae to