Office of Charter Schools Weekly Newsletter for January 18, 2019

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events


January 24, 2019

NC ACCESS Subgrant Application Training (NCDPI)


January 30, 2019

NC ACCESS Subgrant Application Training (NCCAT)


Future Action Items 


February 1, 2019

Fresh Take Conference in Davidson, NC


February 15, 2019

NC ACCESS Subgrant Program Letters of Intent Due


March 18 - 21, 2019

Connecting Communities of Education Stakeholders Conference (CCES)

Greensboro, NC 


March 31, 2019

NC ACCESS Subgrant Program Applications Due




NCDPI Office of Charter Schools (OCS) Updates

NC ACCESS Program Request for Application and Training



Subgrant application materials are now available for the NC ACCESS Program. The program, made possible by a $26.6 million federal CSP grant, is designed to increase the number of educationally disadvantaged students attending high-quality charter schools and expand the number of high-quality charter schools available to educationally disadvantaged students

The NC ACCESS team will be hosting two in-person trainings in January to support schools interested in applying for the NC ACCESS Subgrant Program. Additional training dates and locations will be offered in February and March.

  • Thursday, January 24th from 10am – 12pm (NCDPI, Room 227, 301 N. Wilmington St., Raleigh, NC 27601)
  • Wednesday, January 30th from 10am – 12pm (NCCAT Room 113, 276 NCCAT Dr., Cullowhee, NC 28723)

Please visit the OCS website for application materials and training information.


2019 Performance Framework January Submission


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). Please find the submission criteria due on Thursday, January 31, 2019. 


Deadline- January 31, 2019- All Schools


A01.1 – School Performance Score and Letter Grade

A06.1 – Board Admissions and Enrollment Policy

A06.2 – Lottery Application

A08.1 – Parent Grievance Policy

A08.2 – Employee Grievance Policy

A14 – Certificate of Occupancy


For more information around submission instructions as they appear in Epicenter, general guidelines, and relevant resources please refer to the January Submission Guide linked here. This guide contains Frequently Asked Questions for the performance framework evidence documents due by January 31, 2019. [Note: for optimal use of the links within the document, it is best to download a copy of the PDF]


As a reminder, information is collected through Epicenter, a web-based document management tool. Here is a link to a web-based version of training on how to use Epicenter.


All schools must submit the required documents per the established reporting timelines. While the submissions are divided over the course of several months, schools are invited and able to submit any items ahead of the defined due dates if doing so is more convenient. 


Submission tasks have been assigned to all schools, including items that may be deemed Not Applicable. Each submission task in Epicenter contains submission instructions and lists the acceptable file formats. Please read and follow the instructions provided in Epicenter.


Web-based Resources:

2019 Performance Framework Resources

January Submission Resources


For questions regarding the 2019 Charter School Performance Framework, please contact Stephenie Clark at (919) 807-3492 or .


For technical support, please contact the Epicenter Support Center at (855) 899-1624 or .



CSI/TSI and NCStar Training

Contact: Jay Whalen (


The divisions of Accountability Services and Federal Programs Monitoring and Support will be conducting training on NCStar and the requirements of charter schools identified as Comprehensive Support & Improvement (CSI) and Targeted Support & Improvement (TSI) schools. All charter schools are welcome and encouraged to attend, but any charter school identified as a CSI or TSI school is required to attend.


Register here by Friday, February 1, 2019.



Board members from charter schools that are opening in 2019 are required to attend 5 face-to-face Planning Year Sessions from September to January.  The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  Please note the remainder of the schedule below:







January 30, 2019

8:00 - 4:15

DPI: Room 150

Our School Opens in 7 Months!  Now What?

June 11 - 12, 2019

8:00 - 5:00

DPI: Rooms 150, 224, 564

New Charter School Leaders Institute


SECU Foundation -----   People Helping People



You are cordially invited to the

2019 “People Helping People” Scholarship

Webinar Training for spring scholarship submissions $$$$!

When: Tuesday, January 22, 2019


Register at the link below


Each year the State Employees' Credit Union Foundation awards three $10,000 scholarships to graduating seniors attending North Carolina Charter Schools.  These scholarships will be awarded to students attending one of the 16 constituent campuses of the University of North Carolina. 


Contact Ms. Shaunda Cooper at 919-807-3490 or through email at


2019 PF Submission: A01.1 School Performance Score and Letter Grade


Here is specific information around the Epicenter task A01.1 School Performance Score and Letter Grade. Many schools have reached out for guidance on how to submit appropriate information for this task, given that the School Report Card has not been officially released. Please note, the information presented below also appears in the January Submission Guide linked here.

Description: The overall School Performance Score and Letter Grade must be prominently displayed on the school’s website in accordance with G.S. 115C-218.65.


Submission Instructions:

  • Please provide a screenshot of the overall School Performance Score and Letter Grade for the current and previous four school years displayed on the school's website.
  • In the narrative box below, please copy and paste the URL for the page on the school's website that contains the school performance score and letter grade display.


Schools operating in year 1 will not have accountability data for the previous school year. If your school is operating in year 1, please state that in the Narrative box below and submit.


Resources: The items listed below are hyperlinks to documents that can serve as viable resources.



  1. What should our school do to satisfy A01.1 if we do not have a released version of our school report card for the 2017-18 academic year?


  1. Excellent question! Per G.S. 115C-218.65, “a charter school shall ensure that the overall school performance score and grade earned by the charter school for the current and previous four school years is prominently displayed on the school Web site.” The delay in the release of the finalized School Report Card should not prevent a school from posting the overall school performance score and grade earned, which are both currently available on Accountability’s Website.


       While the Office of Charter Schools understands that many schools may want to post the school report card to satisfy the above requirement, there is nothing written statutorily requiring the school to present the information as such. A school may update their website to post the Report Card once published. Many schools utilize a table to display this data and three example displays have been provided in the Resources section above.


  1. Which year(s) of data should be displayed?


  1. General statute requires a school to display the current year and previous four years. OCS consultants will check for accountability data from 2017-18 (current year), 2016-17 (prior year 1), 2015-16 (prior year 2), 2014-15 (prior year 3) and 2013-14 (prior year 4). If your school has less than 5 years of accountability data, display the data for the applicable years.

Henderson Collegiate


Congratulations to Victor Clifton! Victor is a senior at Henderson Collegiate who was awarded a full scholarship to Duke University through the Questbridge program.


Victor spoke to the NC Charter Schools Advisory Board meeting at its January meeting. Board members praised Victor for his grit and determination in achieving his dream to attend Duke University.


Pictured here with the CSAB members is Victor, his mother, and his high school principal Jackson Olsen.



CSAB Meeting _Jan 2019


2019 Charter School Teacher of the Year

2019 North Carolina Charter School Teacher of the Year



The Office of Charter Schools is excited to announce that Doug Price has been named the 2019 NC Charter School Teacher of the Year! Doug is the sixth grade Core Connections teacher at Voyager Academy Middle School in Durham. Please join us in congratulating Doug!


NC Department of Public Instruction (NCDPI) Updates

Save the Date!  Exceptional Children Division March Institute, March 4-7, 2019


Exceptional Children Division March Institute, March 4-7, 2019


The 2019 March Institute is scheduled for  Monday, March 4 through Wednesday, March 6, at the Koury Convention Center in Greensboro. The Institute will offer three days of sessions and conclude with Post-Institutes on Thursday March 7, 2019. 


Look for a memo by the end of January for Institute and hotel registration, along with agenda information.


Don't Miss This

Professional Development for School Improvement


Your teams' involvement in the MTSS Modules and complementary technical assistance is a cornerstone to the MTSS school improvement framework and our division is working to wrap support around your charter school to ensure your team is getting the most out of this professional development plan.  For example, in December, MTSS Coordinators and teams were invited to join a Twitter Chat on “Professional Development that Sticks”. During the chat, one of the topics discussed was how to stay engaged in online learning. The following tips and tricks were shared:


  • Log out of email while working through the content
  • Go through all the content to see the big picture, and then go back, processing the information a little bit at a time
  • Work for about 10 minutes, then review the material and make sure that you have a clear understanding before advancing
  • Take advantage of periodic check-ins or requested responses to help with time management and staying on track 
  • Scheduled virtual discussions or chats are great to facilitate collaboration and learn from others in the course
  • Take what you've learned and then teach it to others

The entire transcript for the December @ncmtsschat is here. We invite you to join us on February 7th for the next @ncmtsschat. Spending a relaxed hour with other implementers is a guarantee for not only learning more but also a chance to contribute to the statewide implementation of an MTSS. If you would like additional support or if you have questions about the  MTSS plan for technical assistance, please contact your IABS Consultant.


CCES Conference Overview Posted



The conference overview has been posted to the CCES website. Review to learn dates and times for the Keynote Address, Champion Awards, and Equity Panel. Click here to download your copy




2018-19 Data Submission for Table 2 - Federal Personnel Collection


Please see the attached memorandum regarding the Table 2 Federal Personnel Report for the 2018-19 school year. If you have any questions regarding this data request, please contact Kelley Blas at



Memo-2018-19 Federal Personnel Collection Report.pdf


Memo-2018-19 Federal Personnel Collection.doc


Significant Cognitive Disability Foundations of Math


Please see the attached memorandum regarding professional learning opportunities to improve the performance and success of students with Significant Cognitive Disabilities (SCD).

Questions may be directed to Matthew Martinez at 919-807-4059, or Ginger Cash at 919-807-4024,

Significant Cognitive Disability Foundations of Math.pdf


EC Division Header

EC Directors' Webinar and Q and A


We look forward to continued collaboration by hosting ECD webinars beginning Tuesday, February 5, 2019. Please submit any question(s) you want the Division to address during the Webinar to Shelby Snead; no later than January 28, 2019. The registration URL is:



After registering, you will receive a confirmation email containing information about joining the Webinar.


Supporting Students with Learning Disabilities in the General Education Classroom


Please see the attached memorandum regarding a series of webinars on supporting students with learning disabilities (LD) in the general education setting.

For further information, contact Lynne Loeser, Statewide Consultant for SLD and ADHD, at or (919) 807-3980.


The Regional Education Facilitators (REF) Wikispace has Moved


As of Jan. 1, questions about Beginning Teachers Support Programs, Teacher/Principal of the Year Recognition Programs, Teacher Working Conditions Survey, or upcoming training activities, and all related materials pertaining to these programs and activites, can be found at

Simply click the link above, find your region, and stay informed. Please bookmark our new URL today!


In Case You Missed It



Character Education News & Updates: January 2019



NC Charter Schools Invited to Apply for Grant Funds


Superintendents' Weekly Message: Jan. 15