Office of Charter Schools Weekly Newsletter for November 16, 2018

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events


November 22 - 23, 2018

Thanksgiving Holiday (Office will be closed)


November 27 - 29,  2018

Epicenter Regional Training (Multiple locations - see below)



Future Action Items


Prior to December 1, 2018

Immunization and Health Assessment Report Due


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00am


January 28 - 31, 2018

NCCAT Charter Conference  





NCDPI Office of Charter Schools (OCS) Updates

Office of Charter Schools:  Did You Know?


The Office of Charter Schools collects application and renewal fees in accordance with G.S. 115C-218.1 for specific authorizing purposes. Application fees make it possible for OCS to retain the necessary external evaluators that are hired to provide feedback on all charter school applications. Each application receives evaluation from several hired external evaluators, in addition to OCS staff and members of the Charter School Advisory Board, as part of the preliminary application evaluation process. External contractors are also hired to conduct due diligence reports on applications when necessary. This year, OCS hired contractors to evaluate 35 applications. Additionally, renewal fees are collected to support the two-year renewal process for each school, including the mandatory renewal site visit in accordance with CHTR-007. This year, the OCS conducted comprehensive renewal reviews for 37 schools.


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Follow the Office of Charter Schools on Twitter 



The Office of Charter Schools is officially tweeting! Follow us @NCCharterOffice for news, updates, and to see the great things happening at charter schools around the state.



Required Epicenter Regional Training




The Office of Charter Schools is rolling out Epicenter, a new document management platform to collect, store, and report charter school information. To make sure schools are prepared to use the system we are hosting four (4) regional trainings to introduce the system and allow school-based users the opportunity to practice using it. The School Leader/Director and one additional person are required to attend the training. Each charter school has the autonomy to select the second person as they see fit, knowing that this system will require document submissions for performance framework, renewals, amendments, etc.


We are hosting four (4) regional trainings:


EAST: Tuesday, November 27th from 9:00 - 11:00am (Douglass Academy, 507 N 6th Street, Wilmington, NC 28401)

NORTH CENTRAL: Tuesday, November 27th from 4:00 - 6:00 pm (NCDPI, Room 504, 301 N Wilmington Street, Raleigh, NC 27601)

WEST: Wednesday, November 28th from 1:00 - 3:00 pm (Invest Collegiate Imagine, 1000 Brevard Road, Suite 175, Asheville, NC 28806)

SOUTHWEST: Thursday, November 29th from 9:00 - 11:00am (Invest Collegiate Transform, 2045 Suttle Avenue, Charlotte, NC 28208)

Register here for one of the trainings!

Planning Year Sessions for Board Members


Board members from charter schools that are opening in 2019 are required to attend 5 face-to-face Planning Year Sessions from September to January.  The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  Please note the schedule below:






December 12, 2018

8:00 - 4:30

DPI: Room 150

Meeting the Needs of All Students

January 30, 2019

8:00 - 4:15

DPI: Room 150

Our School Opens in 7 Months!  Now What?

June 11 - 12, 2019

8:00 - 5:00

DPI: Rooms 150, 224, 564

New Charter School Leaders Institute


Registration is now open for the December session.  Registration ends on Sunday, December 2nd.  Please use this link to register:

For questions, please contact Dr. Kebbler Williams at


Don't Miss This

NCCAT Conference:  Advocacy & Best Practices - The Charter School Connection


Contact: Karen Sumner ( or Jay Whalen (


Join us in Cullowhee, NC on January 28-31, 2019 for the annual NCCAT Charter Conference. This program, designed specifically for charter school teachers, will focus on teacher leadership through advocacy, best practices, and school growth. We will explore how teachers can better advocate for their specific school and charters in general, and how to utilize your own leadership style to help support school initiatives. Teachers will learn best practices in STEM, literacy development, and digital learning and discuss ways to model these practices in your schools.


Interested participants must apply online and a select number of attendees will be selected. One teacher per charter school may apply and spots are limited. Apply Here!

Registration is now open for Fresh Take: Strategies for Student Success education conference on Feb. 1, 2019.



NC Department of Public Instruction  (NCDPI)  Updates


NOMINATIONS OPEN for the Marvin R. Pittman Champions for Education Awards


Marvin R. Pittman


2019 N.C. Champions for Education Awards


CCES Champions Award




Categories:  Teacher, Administrator, Support Staff, Volunteer

Do you know someone who demonstrates an extraordinary commitment to student success? Someone who exemplifies leadership in education? Someone you believe has made a significant impact on students in NC?


Consider them for the Marvin R. Pittman Champions for Education Awards. The Department of Public Instruction wishes to recognize those individuals during the 2019 Connecting Communities of Education Stakeholders Conference (CCES).  The purpose of the Champion Award is to share our collective belief in the power of public education and to celebrate everything that is right about our local schools and the people who make it so.

Please take a moment to nominate that deserving teacher, administrator, support staff or volunteer.  Any individual supporting student success across NC is eligible for this award.  Please visit the CCES Champions Award page for information on submitting a nomination, nomination criteria, selection criteria, and application process. Completed forms are due no later than 5:00 p.m. on Friday, January 4, 2019.

Award winners will attend and be recognized at the 2019 CCES conference.  CCES is March 18 – March 21, 2019 at the Sheraton Greensboro Four Seasons/Koury Convention Center. Winners will be notified on February 18, 2019. All winners will receive an honorary conference registration. Feel free to send direct questions to


Healthy Schools Logo

Other News

Prior to December 1, 2018

Required Immunization and Health Assessment Report


Immunization and Health Assessment Report Due

As a reminder, All North Carolina public and public charter schools are required annually to report on the status of Health Assessments for new students (§ 130A-441(c)), and the Immunization status of all students in Kindergarten and in Seventh Grade (G.S. 130A-155(c)). Please remember that every school (middle and high schools included) must report on the health assessment status even if reporting zero.  Students are required to be compliant with regulations within 30 calendar days of school admission. Reporting is mandated within 60 calendar days after commencement of the new school year.


At this time, only 68 Charter Schools have completed the report.  Thank you to those that have fulfilled this requirement.

Please click here to download the Health Assessment Report worksheet that you may use to prepare your responses.

Please click here to download a hard copy of the blank Kindergarten Immunization Report or click here to download a copy of the blank 7th Grade Immunization Report. Please use these blank forms to prepare your responses before entering your responses online.

After reviewing the information, ensure that the designated person(s) are aware that the deadline for completing the report is no later than December 1, 2018.  When your responses are ready, please use the following link to enter both reports electronically.  Compliance reports should be completed ASAP on-line at: 


Kristin W. Briggs, MSN, RN, NCSN

Charter School Health Nurse Consultant

NC Division of Public Health - Children and Youth Branch

NC Department of Health and Human Services


828 230 7148    office