Office of Charter Schools Weekly Newsletter for November 9, 2018

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events


November 14 -16, 2018

EC Conference


November 15, 2018

NC EVAAS Exploration Summit



Future Action Items 


Prior to December 1, 2018

Immunization and Health Assessment Report Due


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00am


January 28 - 31, 2018

NCCAT Charter Conference  


NCDPI Office of Charter Schools (OCS) Updates




Per NC General Statute 115C-218.90(a1) and State Board of Education (SBE) Policy CHTR-006, a charter school is required to maintain certification of at least fifty (50%) of its teachers from December 31 of each year through the end of the school calendar year.


Each month the Office of Charter Schools receives a licensure report, which utilizes data from each charter school’s PowerSchool schedule and the NC Online State Licensure system to calculate the percentage of licensed teachers.


Please note that expired, out-of-State, out-of-subject area, or out-of-grade level licenses do not count towards a charter school’s licensure percentage. Also, be aware that improper coding of teachers or courses, or lack of student assignment, or teacher social security numbers entered incorrectly could negatively affect the licensure percentage calculation.


For assistance with data issues, please contact the Home Base Help Desk at (919) 807-4357.


For specific questions regarding licensure, including how to obtain or renew a license, please contact (919) 807-3310.


References: G.S. 115C-218.90 , CHTR-006

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Required Epicenter Regional Training




The Office of Charter Schools is rolling out Epicenter, a new document management platform to collect, store, and report charter school information. To make sure schools are prepared to use the system we are hosting four (4) regional trainings to introduce the system and allow school-based users the opportunity to practice using it. The School Leader/Director and one additional person are required to attend the training. Each charter school has the autonomy to select the second person as they see fit, knowing that this system will require document submissions for performance framework, renewals, amendments, etc.


We are hosting four (4) regional trainings:


EAST: Tuesday, November 27th from 9:00 - 11:00am (Douglass Academy, 507 N 6th Street, Wilmington, NC 28401)

NORTH CENTRAL: Tuesday, November 27th from 4:00 - 6:00 pm (NCDPI, Room 504, 301 N Wilmington Street, Raleigh, NC 27601)

WEST: Wednesday, November 28th from 1:00 - 3:00 pm (Invest Collegiate Imagine, 1000 Brevard Road, Suite 175, Asheville, NC 28806)

SOUTHWEST: Thursday, November 29th from 9:00 - 11:00am (Invest Collegiate Transform, 2045 Suttle Avenue, Charlotte, NC 28208)

Register here for one of the trainings!


Follow the Office of Charter Schools on Twitter 



The Office of Charter Schools is officially tweeting! Follow us @NCCharterOffice for news, updates, and to see the great things happening at charter schools around the state.

NCCAT Conference:  Advocacy & Best Practices - The Charter School Connection


Contact: Karen Sumner ( or Jay Whalen (


Join us in Cullowhee, NC on January 28-31, 2019 for the annual NCCAT Charter Conference. This program, designed specifically for charter school teachers, will focus on teacher leadership through advocacy, best practices, and school growth. We will explore how teachers can better advocate for their specific school and charters in general, and how to utilize your own leadership style to help support school initiatives. Teachers will learn best practices in STEM, literacy development, and digital learning and discuss ways to model these practices in your schools.


Interested participants must apply online and a select number of attendees will be selected. One teacher per charter school may apply and spots are limited. Apply Here!

Planning Year Sessions for Board Members


Board members from charter schools that are opening in 2019 are required to attend 5 face-to-face Planning Year Sessions from September to January.


The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  Please note the schedule below:






November 14, 2018

8:00 - 4:15

DPI: Room 150

Charter School Operations & Accountability

December 12, 2018

8:00 - 4:30

DPI: Room 150

Meeting the Needs of All Students

January 30, 2019

8:00 - 4:15

DPI: Room 150

Our School Opens in 7 Months!  Now What?

June 11 - 12, 2019

8:00 - 5:00

DPI: Rooms 150, 224, 564

New Charter School Leaders Institute


Registration is now open for the November session.  Registration ends on Sunday, November 4th.  Please use this link to register:


For questions, please contact Shaunda Cooper at and Stephenie Clark at

NC Department of Public Instruction  (NCDPI)  Updates

2017-18 EVAAS data release

EVAAS data for the 2017-18 school year will be released Friday, Nov. 16, 2018, at 12:01 a.m. 

The delay in this year’s reporting was due to changes required by the Every Student Succeeds Act (ESSA). We apologize for the delay and greatly appreciate your patience.

Given the late reporting of the prior year's growth data, we will forgo the usual "phased" release of the EVAAS data. The secure site will be fully updated on Nov. 16 and access will be granted to district and school administrators and teachers at that time.

If you have any questions or concerns, please contact


Funding Through PRC 118 for Capacity Building for Students with Autism Spectrum Disorder (ASD)


Please see the attached Memorandum regarding PRC 118 funding for Capacity Building for Students with Autism Spectrum Disorder (ASD). Questions regarding funding should be directed to Dreama McCoy, Section Chief, at or (919) 807-3920.




Exceptional Children

Funding Through PRC 118 for Recruitment & Retention of Related Services Personnel


Please see the attached Memorandum regarding PRC 118 funding for Recruitment & Retention of Related Services Personnel. Questions regarding funding should be directed to Dreama McCoy, Section Chief, at or (919) 807-3920.




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Other News


Prior to December 1, 2018

Required Immunization and Health Assessment Report


Immunization and Health Assessment Report Due

As a reminder, All North Carolina public and public charter schools are required annually to report on the status of Health Assessments for new students (§ 130A-441(c)), and the Immunization status of all students in Kindergarten and in Seventh Grade (G.S. 130A-155(c)). Please remember that every school (middle and high schools included) must report on the health assessment status even if reporting zero.  Students are required to be compliant with regulations within 30 calendar days of school admission. Reporting is mandated within 60 calendar days after commencement of the new school year.


At this time, only 68 Charter Schools have completed the report.  Thank you to those that have fulfilled this requirement.

Please click here to download the Health Assessment Report worksheet that you may use to prepare your responses.

Please click here to download a hard copy of the blank Kindergarten Immunization Report or click here to download a copy of the blank 7th Grade Immunization Report. Please use these blank forms to prepare your responses before entering your responses online.

After reviewing the information, ensure that the designated person(s) are aware that the deadline for completing the report is no later than December 1, 2018.  When your responses are ready, please use the following link to enter both reports electronically.  Compliance reports should be completed ASAP on-line at: 


Kristin W. Briggs, MSN, RN, NCSN

Charter School Health Nurse Consultant

NC Division of Public Health - Children and Youth Branch

NC Department of Health and Human Services


828 230 7148    office

Web Link (OCS)

In Case You Missed It

Happy Veterans Day....November 11th    Honoring All Who Served! 






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