Office of Charter Schools Weekly Newsletter for October 26, 2018

Having trouble viewing this email? View it as a Web page.

Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events


November 1, 2018

State Board of Education Meeting


November 5 -6, 2018

Charter Schools Advisory Board Meeting


Future Action Items 


November 14 -16, 2018

EC Conference


November 15, 2018

NC EVAAS Exploration Summit


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00am


January 28 - 31, 2018

NCCAT Charter Conference  


NCDPI Office of Charter Schools (OCS) Updates



Thank you to all who attended the 2018 Charter School Leadership Institute last week!  We had an amazing two days of learning, collaborating, and networking. We’d especially like to shout out Gregg Sinders, Bruce Friend, Christina Womble, and the entire team of Pine Springs Preparatory Academy for being such gracious hosts and letting us use your beautiful facility!


Presentation materials will be posted to our website soon. We hope to see even more leaders next year for #CSLI2019!

Thank you multicolor

ICON Picture

Follow the Office of Charter Schools on Twitter 


The Office of Charter Schools is officially tweeting! Follow us @NCCharterOffice for news, updates, and to see the great things happening at charter schools around the state.

New OCS Data Management System 




The Office of Charter Schools is very excited to announce the implementation of a new data management platform called Epicenter which will assist with automating and streamlining our compliance and performance processes.


Any information that you need to submit to the Office of Charter Schools for the renewal, ready to open, and performance framework processes will be uploaded and stored in Epicenter, along with academic, operations, and personnel information. All schools will transition to Epicenter later this fall and trainings will be held across the state for users. More information to follow. Stay tuned!

Planning Year Sessions for Board Members


Board members from charter schools that are opening in 2019 are required to attend 5 face-to-face Planning Year Sessions from September to January.


The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  Please note the schedule below:







October 31, 2018

8:00 - 4:15

DPI: Room 150

Charter School Finance

November 14, 2018

8:00 - 4:15

DPI: Room 150

Charter School Operations & Accountability

December 12, 2018

8:00 - 4:30

DPI: Room 150

Meeting the Needs of All Students

January 30, 2019

8:00 - 4:15

DPI: Room 150

Our School Opens in 7 Months!  Now What?

June 11 - 12, 2019

8:00 - 5:00

DPI: Rooms 150, 224, 564

New Charter School Leaders Institute


Registration is now open for the November session.  Registration ends on Sunday, November 4th.  Please use this link to register:


For questions, please contact Shaunda Cooper at and Stephenie Clark at

Charter School check mark

NC Department of Public Instruction (NCDPI) Updates

SS200 Full-Time Personnel Report for FY 2018-19



To be completed by all LEAs, Charter Schools, Regional, and Laboratory Schools.

The SS200 Online Report will be due Friday, November 16, 2018. The link to the SS200 online application will be available Wednesday, October 31, 2018 on the FBS web site under “What's New” at


The SS200 Full-Time Personnel Report is an online system that collects race/ethnicity, gender and fund source of full-time personnel employed through October 1 of the current school year (2018 – 2019).

The individual submitting the report will need an active North Carolina Identity Management identification (NCID) login. If you (or your staff) need an NCID, you must contact your LEA NCID administrator to set up an account for you. A directory of the LEA and Charter School NCID administrators is available at DPI cannot assign an NCID or reset NCID passwords. NCID questions should be directed to the North Carolina Department of Information Technology (NC DIT)


If you are not responsible for submitting this report, please share this information with other staff in your LEA that may be involved with data collection and reporting for the SS200.

If you have any questions, please contact Angela Harrison, or 919-807-3734.

Charter School Average Daily Membership (CSADM) Projections for SY 2019-20


To be completed by all Charter, Regional and UNC Laboratory Schools Only

CSADM Phase 0 – Material Increase in Average Daily Membership (ADM) and/or Grade Expansion for 2019-20 is due November 8, 2018.


Requests for SY 2019-20 enrollment growth and/or grade expansion of the provisions of a charter application must be electronically submitted using the online CSADM Projection System by November 8, 2018. Only electronic submissions using CSADM will be included in the State Board of Education approval meeting.


The link to the CSADM Projection System will be available November 1, 2018 under FBS, “What’s New” at and also on the FBS Charter Schools Financial Operations page at


All Board Chairs or head administrators of Charter, Regional and UNC Laboratory Schools are required to submit Phase 0, even if the school does not intend to increase their enrollment or grade expansion. Guidelines for completing and navigating the CSADM are located within the system.

Please use your NCID to access the Charter School ADM Projection System (CSADM). If you have questions about NCID, please contact your LEA NCID Administrator: DPI cannot assign an NCID or reset NCID passwords. NCID questions should be directed to the North Carolina Department of Information Technology (NC DIT) at


If you have questions about the CSADM, please contact Angela Harrison, 919.807.3734 or

Registration Open - 68th Conference on Exceptional Children:



Registration is now open for the 68th Conference on Exceptional Children. More information is located at Registration deadline is October 31 so be sure and register early.


The Exceptional Children Division looks forward to seeing everyone at the conference!


With October being celebrated as National Principals Month it is important to our team that we express appreciation to your school administration. Recognizing the value of visionary leadership in bringing about real school improvement, we are sincerely grateful for your tireless efforts to support each of your students and all staff.


A Multi-Tiered System of Support cannot happen without the principal being actively involved and facilitating implementation.  Therefore, the IABS Team has created resources to support school administration and the leadership team with school-wide improvement. We hope you will take a moment to explore some of the supports focused on these particular areas: 



The three MTSS Modules housed in NCEES contain our online professional development, all resources, as well as opportunities to learn from other implementers.  Believing the role of the principal is the most critical component to the success of an MTSS (McCook, 2006), our team also invites you to reach out to your IABS Consultant  if you would like additional support.


Multi-Tiered System of Support

MESSAGE from Regional Education Facilitators (REFs):  Have you heard.........


1.  Beginning Teacher Support Program (BTSP) Plans must be updated and approved this year to align with policy TCED-016 no later than Oct. 31.

2.  The 2018-2019 Peer review process is now being shared at your regional Beginning Teacher Support Collaborative meeting.  Dates and times of those meetings vary by region.

3.  Questions about a sound BTSP Program can be located in the Beginning Teacher Support Program Handbook

4.  BTSP Monitoring visits for the next five year cycle can be seen here

5.  Unpacking Teacher Working Conditions Survey Data Webinar was shared on October 9.  It was recorded and is posted on the Regional Education Facilitators website.

American Printing House for the Blind Funding and Registration


Please see the Memorandum and attachments regarding the American Printing House for the Blind Funding and Registration. 

For additional clarification of this information, contact Amy Campbell at 919-807-3988 or




Don't Miss This


Presidential Scholars Program, deadline extended



Due to the storms affecting the state, DPI has extended the deadline for superintendents to submit nominations for the Presidential Scholars Program until Nov. 9.


The mission of the program is to recognize and honor superior high school seniors and thereby to encourage high attainment among all students. Each LEA superintendent is invited to nominate one student in the general category who has achieved high academic success while overcoming obstacles to represent his/her school district for the U.S. Presidential Scholars Program.


Click here for the official statement, including more information about the program and how to apply.  (Note that this is the original memo and does not include the new deadline of Nov. 9.)

NCDPI Web Links:


Superintendents' Weekly Message: Oct. 23



Strategies for Creating a Safer and More Supportive School Environment: A Whole School, Whole Community, Whole Child Approach


North Carolina 2018 High School Graduates Make Gains On SAT


Other News

Mark your Calendar

Fresh take info


Registration is now open for Fresh Take: Strategies for Student Success education conference on Feb 1, 2019.


Jennifer Gonzalez, famed author and podcaster of Cult of Pedagogy, will provide this year’s keynote address.

This marks the conference’s seventh year providing applicable workshops for educators by educators. Fresh Take provides a full day of professional development to 500+ teachers, administrators, and policy makers drawing educators nationwide. There are many workshop offerings throughout the day from which to select  including two from Gonzalez.


Early registration and group discounted registration is now open and includes: CPU certificate, continental breakfast, lunch, snack, t-shirt, and swag. The conference will be held at 404 Armour Street, Davidson, NC.


 For more information and to register, visit the Fresh Take website: