Office of Charter Schools Weekly Newsletter for October 5, 2018

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events


October 8, 2018

Charter Schools Advisory Board Meeting


October 12, 2018

Cash Management and MSA Training Class (for Charter Schools)

October 18 -19, 2018

Charter School Leadership Institute

Action Items


October 12, 2018

Charter School Leadership Institute (REGISTRATION & PAYMENTS ARE DUE)

Future Action Items


November 14 - 16, 2018

EC Conference


November 15, 2018

NC EVAAS Exploration Summit


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00am


January 28 - 31, 2018

NCCAT Charter Conference   



NCDPI Office of Charter Schools (OCS) Updates


The Office of Charter Schools has some very exciting news this week! The Office of Charter Schools will receive $23.6 million over five years to help the state’s charter schools meet the needs of economically disadvantaged students. North Carolina is one of eight states to receive the Expanding Opportunities Through Quality Charter School Program grants from the U.S. Department of Education. 


The funding, which totals $10.4 million for the federal fiscal year that began Monday, will be used for sub-grants to new and existing charter schools to:

  • Assist new charter schools that will serve a large economically disadvantaged student population in their planning year 
  • Assist charter schools in their first three years of operation that serve a large, economically disadvantaged student population
  • Assist high-quality charter schools that serve a large economically disadvantaged population and want to replicate
  • Assist high-quality charter schools that want to expand to serve a larger economically disadvantaged population


“North Carolina’s charter schools should be laboratories of innovation, proving grounds for ideas that can be scaled across all our schools and all student populations,” said State Superintendent Mark Johnson. “This funding will allow schools to better serve our students in the most need and increase the diversity of students served by charter schools.”


“I am excited that North Carolina was awarded this highly competitive grant from the Department of Education,” said Dave Machado, head of the state Office of Charter Schools. “This grant will help us promote high-quality schools and open more schools in the underserved rural areas of North Carolina.”


The application deadline for charter school boards interested in applying will be early spring, with grants to be awarded by the end of the school year. The State Board of Education will approve the grants based on recommendations from the Charter School Advisory Board. If you have any questions regarding this amazing opportunity for our NC charter school community, please contact


Charter School Grant Picture

New OCS Data Management System 



The Office of Charter Schools is very excited to announce the implementation of a new data management platform called Epicenter which will assist with automating and streamlining our compliance and performance processes.


Any information that you need to submit to the Office of Charter Schools for the renewal, ready to open, and performance framework processes will be uploaded and stored in Epicenter, along with academic, operations, and personnel information. All schools will transition to Epicenter later this fall and trainings will be held across the state for users. More information to follow. Stay tuned!


Charter School check mark

Follow the Office of Charter Schools on Twitter 



The Office of Charter Schools is officially tweeting! Follow us @NCCharterOffice for news, updates, and to see the great things happening at charter schools around the state.




NC STAR Regional Trainings



Federal Program Monitoring & Support will be conducting regional NCStar Trainings. These regional opportunities will contain both beginner trainings and Q&A sessions for experienced users. From 8:30am – 1:00pm at each location, beginner training will be conducted and then from 2pm-4pm Q&A sessions for experienced users will be held. 


Registration is open at Space is limited and registration for each site will close once site capacity is reached. Please remember that any school identified in a federal or state list will be required to use NCStar to create and manage their school improvement plan. Any school that wishes to use the tool, must attend a beginner training at least once. These are the eight dates and sites:

  • October 11th  – New Hanover County Schools Board of Education Center at 1805 South 13th Street in Wilmington
  • October 19th  – Sadie Saulter Educational Center at 400 Spruce Street in Greenville
  • October 23rd  – Workforce Development & Continuing Education Building at 629 Industrial Park Avenue in Asheboro


Planning Year Sessions for RTO


Board members from charter schools that are opening in 2019 are required to attend 5 face-to-face Planning Year Sessions from September to January.  The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  Please note the schedule below:






October 31, 2018

8:00 - 4:15

DPI: Room 150

Charter School Finance

November 14, 2018

8:00 - 4:15

DPI: Room 150

Charter School Operations & Accountability

December 12, 2018

8:00 - 4:30

DPI: Room 150

Meeting the Needs of All Students

January 30, 2019

8:00 - 4:15

DPI: Room 150

Our School Opens in 7 Months!  Now What?

June 11 - 12, 2019

8:00 - 5:00

DPI: Rooms 150, 224, 564

New Charter School Leaders Institute


Registration is now open for the October session.  Registration ends on Sunday, October 21st.  Please use this link to register:

For questions, please contact Shaunda Cooper at and Stephenie Clark at



Cash Management and MSA Training (Charter Schools):


We will have a Cash Management and MSA training class for Charter Schools on Friday, October 12, 2018 at the Department of Public Instruction in Raleigh, NC, Room #564 from 10:00 am - 4:00 pm. 


There is no registration fee for the class, but you must register to attend.  The class is designed for those who work in the charter school’s finance office.  The class consists of "Hands-on" training with the emphasis on understanding the monthly financial reports, a brief lecture on Compliance & Monitoring, and a brief overview of the Cash Management System.  Instruction is geared to the beginner or new user and as a refresher for others.  There are only a certain number of seats in the training room, so limited space is available on a first come, first serve basis.


If you would like to attend this class, please provide your name, charter school name, charter school number and email address. 


Please email Roxane Bernard at  If you have questions, please call Roxane Bernard at 919-807-3725.  You will be notified by email when you have been successfully registered for the training class. 


Mark your Calendar


The 2018 Charter School Leadership Institute is coming! 

What is it?   

The Charter School Leadership Institute is an annual gathering of charter leaders, staff, and board members from across the state. Join us for informational sessions, hands on workshops, and panel discussions on a wide range of topics including specific tracks for finance and serving special populations. Sign me up!


When is it? 

Great question! Thursday, October 18 (8am-4:30pm) and Friday, October 19 (8am-1pm) 


Where is it? 

Even better question! This year’s Institute will be at Pine Springs Preparatory Academy at 220 Rosewood Centre Drive, Holly Springs, NC 27540. Huge thanks to Pine Springs for hosting!


How much does it cost? 

Less fun, but extremely relevant question. The registration fee is $55 per participant.


Where should I stay? 

There are a few options in the immediate vicinity. Here are some recommendations: Hampton Inn and Suites Holly Springs (3.3mi); Comfort Inn Apex (2.7mi)Holiday Inn Express Apex-Raleigh (3.2mi)


What else should I know? 

Lunch will be provided both days. Agendas, speakers, logistics, and more coming soon!


Don't Miss This

NEWS RELEASES 2018-19 :: OCTOBER 2, 2018




Thirty-five nonprofit boards submitted applications to open public charter schools in August 2020. A listing of applicants is available on the N.C. Department of Public Instruction (NCDPI) Office of Charter Schools’ website .


October 1 was the deadline to submit an application through the Office of Charter Schools’ automated application system. Each charter school applicant was required to pay a $1,000 application fee and perform criminal background checks on its proposed board members in addition to providing a detailed description of its proposed school’s mission and plan to meet that mission for students.


The Office of Charter Schools will review the applications for completeness before forwarding them to the N.C. Charter Schools Advisory Board (CSAB). The CSAB will use an established structure, including external evaluators and applicant interviews, to review the applications. At the conclusion of this process, the CSAB will recommend applicants to the State Board of Education for approval.


North Carolina currently has 185 charter schools open for students. An additional eight schools received a favorable report in August from the State Board of Education to begin a planning year for preparation to open in August 2019. During the 2018 application year, seven schools were granted a one-year delay in opening by the State Board of Education. These 15 schools, once all open, will bring the state’s total number of charter schools to 200.


Charter schools are public schools operated by nonprofit boards. The schools have open enrollment and no tuition is charged to attend. Tax dollars are the primary funding source for charter schools.


Visit the N.C. Office of Charter Schools’ website  for more information.


In Case You Missed It

Charter School Web Link:


The Exploris School and Diversity



How North Carolina charter schools are planning for and intentionally building an MTSS that meets their needs


Building a Multi-Tiered System of Support is based on the needs of your school.  By examining both student and implementation data a system can be built that supports both teachers and students.

Cohort 3 & 4 Charter School teams spent last year building knowledge about intervention systems specifically around literacy, math and social emotional & behavior supports. Then, through the use of MTSS resources and conversations with their team, they prioritized their intervention system implementation for the 2018-2019 school year. Here are some actual examples of identified implementation priorities:  


  • Continue to analyze our core instruction and make changes as needed
  • Develop Common Understanding Regarding a Standard Protocol Approach as it applies to supplemental and intensive tiers of support
  • Build understanding of  the difference in intensity between supplemental and intensive tiers of support.
  • Define and communicate the Purpose/Role of the School Leadership Team in developing the school’s intervention system
  • The school leadership team revisits and revises their established Terms of Reference
  • Communication feedback loops are established between PLCs and school leadership teams/connected to MTSS communication protocol
  • Establish a calendar of school leadership meetings to develop and monitor the intervention system
  • Work in teams to analyze data in order to make decisions about core and/or supplemental instruction
  • School leadership/district team will create math intervention entry rules for intensive supplemental instruction based on universal screening results
  • School-wide data evaluation plan that includes student outcome measures for a literacy intervention system
  • Set up a “Stop Doing List” that will be developed based on common understanding around a standard protocol approach to designing an intervention system
  • Use our intervention time to maximize providing supplemental instruction to our TIER II students

We are proud of these charter school teams  who continue to problem solve data to engage in continual improvement. As always, if your team would like additional support to plan for implementation steps such as these , please contact your IABS Consultant .


Multi-Tiered System of Support

NC Department of Public Instruction (NCDPI) Updates




As part of the NC Standards Review, Revision and Implementation process, the Department of Public Instruction is seeking your input on the current student information and technology standards (known as ITES, Information Technology Essential Standards) via survey. The survey may be accessed via:



Thank you in advance for taking the time to complete this survey and assisting in our evaluation of the 2009 ITES. We value your expertise and unique perspectives on digital teaching and learning in our state. The ITES Steering Committee will be reviewing this data to determine if they should be revised.


NC Students in a Digital Learning Environment

October 1st EL Headcount


The October 1 Headcount of English Learners will be open from Monday, October 1, 2018 and close Friday, October 26, 2018 via reporting in PowerSchool.

The Headcount of English Learners is used to determine distribution of PRC 054 state funds and LEA/Charter eligibility for the federal Title III PRC 104 Language Acquisition Grant. In accordance with SL 2003-284, Section 7.15(b), the Department of Public Instruction is required to prepare a headcount of all English Learner students and report it to the Joint Legislative Education Oversight Committee by December 15 of each year.

The Headcount Procedure Document 2018.pdf is attached at the bottom of this email.

The recorded webinar, link below, is also available on the ELD Wiki:

To review the data for discrepancies, utilize the English Learner reports in PowerSchool.

From the Start Page select:

  • System Reports
  • sqlReports 5
  • English Learners (EL)
  • EL Roster - Enrolled ~or~ EL Roster - Enrolled and Withdrawn

To submit the headcount, from the Start page select:

  • EL
  • Click on the 'Counts' tab
  • Click on each aggregate count to review the list individual students
  • Once all discrepancies have been resolved, click the Submit button


To access these reports and submit the headcount, a PowerSchool user role of 218 LEP Coordinator is required. If discrepancies are found, email a Record Change Request (RCR) form (attached below) to by October 26, 2018. (note: Vicky Kriegsman has retired) 


For other PowerSchool issues, the PowerSchool Coordinator should contact the HomeBase Support Center by submitting a ticket through the Remedy Portal or by calling 919.807.4357.


English Learners Tree

2018 NC Teacher Working Conditions Survey


Thank you, once again, for your assistance in making the 2018 NC Teacher Working Conditions Survey a success! 


We are offering an informational webinar on Tuesday, Oct. 9, to discuss the overall data from the survey, as well as ways you can use the data to improve working conditions in your school or LEA. 


The webinar will be offered at 10 a.m. and 3:30 p.m. on October 9, and will be recorded and posted on the Regional Education Facilitators website for viewing at a later time.


To register for the 10 a.m. webinar, go to:


To register for the 3:30 p.m. webinar, go to:


After registering, you will receive a confirmation email containing information about joining the webinar.



Cynthia M. Martin, Ed.D.

North Carolina Department of Public InstructionEducator Support Services

Educator Support Recognition & Advancement LeadEmail:

Office:     919-807-4037

Fax:          919-807-3362


Survey icon


Registration Open - 68th Conference on Exceptional Children:


Registration is now open for the 68th Conference on Exceptional Children. More information is located at Registration deadline is October 31 so be sure and register early.

The Exceptional Children Division looks forward to seeing everyone at the conference!


EC Division Header

Charter Read to Achieve Webinar


Many charters have requested benchmark extensions due to the disruptions or closures caused by Hurricane Florence and its aftermath.  We have also had additional extension requests due to technology and classing issues some districts have encountered this year.  


In an effort to accommodate the needs of affected schools and districts, the state will extend the BOY window for mClass:Reading 3D to Monday, October 8th.  Exceptions to this final extension date include those districts and schools in the Southeast and Sandhills regions. You can set your Charter date anytime before October 8th.


Many of you have emailed me about dates beyond October 8th and I have approved those dates (you do  not need to email me again). If you have not contacted me and will need a date beyond October 8th, email be with the date you wold like your window to close and the reason for the needed extension.



Rebecca Belcastro

K-3 Literacy Consultant, Piedmont-Triad

North Carolina Department of Public Instruction



Indicator 11 Count is Due on 10/19/2018


10/1/2018 - Indicator 11 Count is Due on 10/19/2018

Indicator 11 is now open for submissions. All test counts have been deleted. All LEAs, Charter schools, and State Operated Programs that completed a December 2017 child count must submit and certify Indicator 11 no later than October 19, 2018.

Submitting the Count: 

The EC Director must sign into CECAS.

Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.

On the Periodic Count Submissions page, click New Submission. Fill in the drop lists on the screen.

Click Next.


To Certify the Count: 

Make sure the count status is either NO DATA or VALIDATION COMPLETED

The EC Director must sign into CECAS. Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.

On the Periodic Count Submissions page, drop down the Count period Type field. Select Indicator 11. From the count period drop list select SY 2017-18 Ind 11.

Select Region and LEA. Do not select a FILE TYPE. 

Click Search. The Certify button will appear next to the Search button.

Click Certify.

Print the next page for your records.


If you have any questions regarding this, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 3, then 1 for CECAS



Summits Focus on Expanding Summer Nutrition Programs for 2019


Summer Nutrition Programs Logo

Blue Ribbon Honors


Eight NC Schools Earn National Blue Ribbon Honors






blue ribbon schools

Other News



Please click on each link. 



 Temporary Suspension of Immunization & School Health Assessment Req.



 Charter School Epinephrine Memo


Charter School Diabetes Care Memo