Office of Charter Schools Weekly Newsletter for September 7, 2018

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events

September 10, 2018

Charter Schools Advisory Board Meeting 


October 18 -19, 2018

Charter School Leadership Institute


Action Items Due


November 1, 2018

Immunization and Health Assessment Compliance


Future Action Items

September 13, 2018

New Homeless Liaison Compliance Training (for Charter Schools)


September 18 -19, 2018

EL Coordinators Meeting


October 2, 2018

EC Directors' Webinar -  10:00 - 11:00am


October 28 -30, 2018

2018 North Carolina Elementary School Conference


November 14 - 16, 2018

EC Conference


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00am


NCDPI Office of Charter Schools (OCS) Updates




To ALL Charter School Leaders and Staff


The Office of Charter Schools is very excited to announce that we are implementing a "software tool" called  




which will assist with automating and streamlining our compliance and performance processes. 


More exciting information to follow! Stay tuned!


Thumbs Up

 The 2018 Charter School Leadership Institute is coming!



 What is it?   

The Charter School Leadership Institute is an annual gathering of charter leaders, staff, and board members from across the state. Join us for informational sessions, hands on workshops, and panel discussions on a wide range of topics including specific tracks for finance and serving special populations. Sign me up!


When is it? 

Great question! Thursday, October 18 (8am-4:30pm) and Friday, October 19 (8am-1pm)


Where is it? 

Even better question! This year’s Institute will be at Pine Springs Preparatory Academy at 220 Rosewood Centre Drive, Holly Springs, NC 27540. Huge thanks to Pine Springs for hosting!


How much does it cost? 

Less fun, but extremely relevant question. The registration fee is $55 per participant.


Where should I stay? 

There are a few options in the immediate vicinity. Here are some recommendations: Hampton Inn and Suites Holly Springs (3.3mi); Comfort Inn Apex (2.7mi); Holiday Inn Express Apex-Raleigh (3.2mi)


What else should I know? 

Lunch will be provided both days. Agendas, speakers, logistics, and more coming soon!


Mark your Calendar

All districts need to update their information on EDDIE


The Educational Directory and Demographical Information Exchange (EDDIE) is an online application containing LEA and school information.The English Language Coordinator position is available for districts and charter schools to complete in EDDIE. 


These are the steps that districts and charter schools need to take to update their staff listing.

System Update

 OCS Monthly Webinar Series

September 27, 2018 | 10:00-11:00am EDT | Register Here


Join us for the September edition of the OCS Monthly Webinar Series. Rebecca Belcastro, DPI K-3 Literacy Consultant, will lead a conversation and answer questions about Read to Achieve and what it means for charters including legislative updates, implementation, and training.


NCStar Regional Trainings

Federal Program Monitoring & Support will be conducting regional NCStar Trainings. These regional opportunities will contain both beginner trainings and Q&A sessions for experienced users. From 8:30am – 1:00pm at each location, beginner training will be conducted and then from 2pm-4pm Q&A sessions for experienced users will be held.


Registration is open at Space is limited and registration for each site will close once site capacity is reached. Please remember that any school identified in a federal or state list will be required to use NCStar to create and manage their school improvement plan. Any school that wishes to use the tool, must attend a beginner training at least once. These are the eight dates and sites:

  • September 26th – Sampson County Schools Boardroom

at 437 Rowan Road in Clinton

  • September 28th – Olive Hill Resource Center

at 509 West Concord Street in Morganton

  • October 2nd   – Asheville City Schools

at 85 Mountain Street in Asheville

  • October 3rd – Linda Rader Staff Development Center

at 240 Eighth Avenue in Cramerton

at 110 Corning Road in Cary

  • October 11th  – New Hanover County Schools Board of Education Center

at 1805 South 13th Street in Wilmington

  • October 19th  – Sadie Saulter Educational Center

at 400 Spruce Street in Greenville

  • October 23rd  – Workforce Development & Continuing Education Building

at 629 Industrial Park Avenue in Asheboro


Charter School Leaders and Board Members


Board members from charter schools that are opening in 2019 are required to attend 5 face-to-face Planning Year Sessions from September to January. 

The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June. 

As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools. 

If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  Please note the schedule below:






September 26, 2018 

8:00 - 4:15

DPI: Room 150

Charter School Governance

October 31, 2018

8:00 - 4:15

DPI: Room 150

Charter School Finance

November 14, 2018

8:00 - 4:15

DPI: Room 150

Charter School Operations & Accountability

December 12, 2018

8:00 - 4:30

DPI: Room 150

Meeting the Needs of All Students

January 30, 2019

8:00 - 4:15

DPI: Room 150

Our School Opens in 7 Months!  Now What?

June 11 - 12, 2019

8:00 - 5:00

DPI: Rooms 150, 224, 564

New Charter School Leaders Institute


Registration is now open for the September session.  Registration ends on Sunday, September 16th.  Please use this link to register:


For questions, please contact Shaunda Cooper at and Stephenie Clark at


Multi-Tiered System of Support

NC Department of Public Instruction (NCDPI) Updates




With September being Attendance Awareness Month, this is the perfect time to consider your data, systems and practices that support strong attendance and address chronic absenteeism. The NC MTSS work is about building a system that examines data and installs practices that positively impact teachers and students. The IABS resources are created to support school teams in doing just that.

Consider how using the following MTSS resources, available in MTSS Module 2.4, may support your school to  become more efficient for teachers and more effective for all students:


  1. Core: Universal Attendance Practices for Success
  2. Supplemental Planning: Behavior Social Emotional Attendance Matrix
  3. Processes: Flowchart/YouTube Video explaining Flowchart


Additionally, you will find a wealth of resources supporting strong school attendance here.

As always, if your charter team needs additional coaching to install an MTSS reach out to us at



2018 Exceptional Children Educator of Excellence Recognition


The Exceptional Children Division will recognize educators of excellence at the 68th Conference on Exceptional Children


Local schools systems are asked to identify one teacher or related service provider of exceptional from the school under its oversight. 


Please see the attached Memorandum for details.  You may direct questions to Melissa Towery,, Jenny Stroupe,, or Tish Bynum,





Exceptional Children

 2018-2019 World Language Webinar Series


The 2018-2019 World Language Webinar Series details are below and posted on the Webinar Series Information page on the World Languages wiki.

As in the past, all of the broadcasts will be on Wednesdays from 4:00 - 5:00 p.m. and the materials from each webinar (slides, handouts, links, etc.), along with a recording of the broadcast, will be posted approximately 1 week later so that they can be used in local professional development.


Educators who participate in a live broadcast of a World Language webinar from this series will receive an email receipt with 1 contact hour or 0.1 CEU, which could be used for licensure renewal.  Note: Local Education Agencies (LEAs) or districts and charter schools must approve professional development offerings.



September 2018 Periodic Count-End-of-Year Reporting: Exiting Data


Please see the attached Memorandum regarding Periodic Count Data.  Contact the Help Desk at (919) 807-4357 if you have questions regarding the End-of-year Exiting Data.







The Aquarium Scholars program is a new partnership between the three North Carolina Aquariums, Jennette’s Pier, North Carolina public schools and the nonprofit North Carolina Aquarium Society, through which private donors help fund access to science, technology, engineering and math based Aquarium education programs for underserved students across the state.



These grants are only available for Title 1 teachers.


NC Department of Public Instruction Links


Memo  regarding Regionally Offered Adolescent Literacy Overviews


Memo Significant Cognitive Disability Foundations of Math


In Case You Missed It

Other News

2018/2019SY New Homeless Liaison Compliance Training

NCHEP will be conducting annual New Homeless Liaison Compliance Training sessions during September 2018. This year separate training sessions will be held for new liaisons from regular LEAs and charter schools as noted below.

Those who are new homeless liaison with 2 years or less experience for their LEA or charter school and who did not attend the new homeless liaison training held for LEAs or charter schools during the 2017-18SY should participate in this all-day professional development.


Local Educational Agencies 

September 6, 2018

The SERVE Center at UNCG

5900 Summit Ave., Dixon Bldg.

Browns Summit, NC 27214

Register for the LEA NHLCT



Charter Schools

September 13, 2018

The SERVE Center at UNCG

5900 Summit Ave., Dixon Bldg.

Browns Summit, NC 27214

Register for the Charter Schools NHLCT


The topics for training will include:

  • Compliance with the McKinney-Vento Act
  • Transportation
  • Early Education
  • Higher Education (RDS)


Immunization and Health Assessment Compliance Reporting


Each year, all schools are required to report the immunization status of their kindergarten and 7th grade students, according to G.S. 130A-155(c) and G.S. 130A-440. The purpose of these reports is to ensure that all children enrolled in North Carolina schools are protected against vaccine-preventable diseases and to determine the number of children who meet state immunization requirements. 

Additionally, all North Carolina public and public charter schools are required annually to report on the status of Health Assessments for those students who are enrolling for the first time in a North Carolina public or public charter school (G.S. 130A-441(c)).

Report submission can take place after the 30th calendar day from the school’s official first day.  A combined compliance report is available this year, by school name, and must be completed on-line at this link: Annual Health Assessment and Immunization Report.  You may use the link to access instructions as well as worksheets to gather your responses prior to entering the online report.  

Compliance reports are due no later than November 1, 2018 but may be completed at any time prior to that date. 


Communication From The Consultant

The Technical Assistance Summary provides valuable school health information.  School Health Coordinators and/or School Nurses are encouraged to review this quarterly circular so you can stay up-to-date with news and announcements from the Charter School Health Nurse Consultant.


Do You Have a School Nurse or School Health Coordinator?

In order to ensure proper delivery of School Health Services information, please use this link to provide contact information.  The contact information provided will be used to ensure receipt of important school health requirements and continuing education opportunities.  Please have your school nurse or school health coordinator fill out this quick survey so they may be included on our distribution list.



Kristin Wike, MSN, RN, NCSN

Charter School Health Nurse Consultant

NC Division of Public Health - Children and Youth Branch

NC Department of Health and Human Services


828 230 7148    office

828 230 7148    mobile


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