Office of Charter Schools Weekly Newsletter for August 24, 2018

Having trouble viewing this email? View it as a Web page.

Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events


September 5 - 6, 2018

State Board of Education Meeting


September 5, 2018

AIG Program Development for Charter School Leaders

September 10, 2018

Charter Schools Advisory Board Meeting


October 18 - 19, 2018

Charter School Leadership Institute


 Action Items Due


August 30, 2018

Extension of Performance Framework Submission


Future Action Items


September 13, 2018

New Homeless Liaison Compliance Training (for Charter Schools)


September 18 - 19, 2018

EL Coordinators Meeting


October 2, 2018

EC Directors' Webinar -  10:00 - 11:00am


October 28 -30, 2018

2018 North Carolina Elementary School Conference


November 1, 2018

Immunization and Health Assessment Compliance


November 14 - 16, 2018

EC Conference


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00am

NCDPI Office of Charter Schools (OCS) Updates




From the desk of…………


I want to welcome the twelve new schools to our charter school community. They have worked hard through the application and planning year process and now can see the fruits of their labor as students fill the hallways and classrooms.


This is an exciting time for all our schools and I thank you for all your hard work serving your students and families. Our office is here to assist you and please do not hesitate to call if we can help you in any way.


As always, read our newsletter for important information, due dates, and upcoming professional development opportunities.


Low Holtz said it best, “Ability is what your capable of doing. Motivation determines what you do. Attitude determines how well you do”.


Best of luck for a very successful 2018/2019 academic school year!




Dave Machado

Director of Office of Charter Schools

6303 Mail Service Center

Raleigh, NC 27699-6303

(P) 919-807-3490

(F) 919-807-3496





To ALL Charter School Leaders and Staff


The Office of Charter Schools is very excited to announce that we are implementing a "software tool" called  




which will assist with automating and streamlining our compliance and performance processes. 


More exciting information to follow! Stay tuned!


Thumbs Up

2018 Performance Framework: Resubmission Reminder!


2018 Performance Framework: Deadline Next Week! [Action Required]


In June, a correspondence regarding document submissions that did not meet minimum requirements was shared with the Lead Administrator and Board Chair as listed in EDDIE. Charter schools have been provided the opportunity to correct submissions and upload the updated documents into the SharePoint system from June to August.


Resubmission of evidence(s) should be uploaded into the SharePoint system using the same process as the original upload. Here is a link to Upload Instructions for SharePoint. All resubmitted documents will be reviewed again to determine a final designation of either compliant or not compliant. The deadline for resubmission is Thursday, August 30, 2018 by 5:00 pm.


OCS Consultants will review resubmitted documents on an on-going basis as they are uploaded into SharePoint. Final correspondence for documents deemed Not Compliant will be shared with school leaders and board chairs in the month of September.


Here is a link to resources that may be referenced to ensure that resubmitted evidence documents meet minimum requirements as written in General Statute, State Board Policy, and the Charter Agreement.


Resources include: charter agreement, applicable SBE Policies, General Statute references, example Certificate of Liability Insurance, and other example policies


For questions regarding the 2018 Performance Framework, charter school user logins, or questions regarding uploading errors, please contact Stephenie Clark at (919) 807-3492 or


For a password reset or technical issues with the SharePoint site, please contact the Help Desk at (919) 807-4357.




Stephenie Clark

Charter Schools Consultant

NCDPI Office of Charter Schools

6307 Mail Service Center

Raleigh, NC 27699-6307

(P) 919-807-3492

(F) 919-807-3496


Charter School Leaders and Board Members


Board members from charter schools that are opening in 2019 are required to attend 5 face-to-face Planning Year Sessions from September to January. 

The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June. 

As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools. 

If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  Please note the schedule below:






September 26, 2018 

8:00 - 4:15

DPI: Room 150

Charter School Governance

October 31, 2018

8:00 - 4:15

DPI: Room 150

Charter School Finance

November 14, 2018

8:00 - 4:15

DPI: Room 150

Charter School Operations & Accountability

December 12, 2018

8:00 - 4:30

DPI: Room 150

Meeting the Needs of All Students

January 30, 2019

8:00 - 4:15

DPI: Room 150

Our School Opens in 7 Months!  Now What?

June 11 - 12, 2019

8:00 - 5:00

DPI: Rooms 150, 224, 564

New Charter School Leaders Institute


Registration is now open for the September session.  Registration ends on Sunday, September 16th.  Please use this link to register:


For questions, please contact Shaunda Cooper at and Stephenie Clark at


Charter Exceptional Children Leadership Institute (CECLI) Graduation


On Wednesday, July 25, 2018 the Exceptional Children’s Division awarded certificates of completion and CEUs to 15 graduates of the 2017-2018 Charter Exceptional Children Leadership Institute (CECLI).


The CECLI, a specific leadership institute designed to support North Carolina’s Charter LEAs, provides leadership training aligned with the North Carolina Competencies for EC Directors addressing policy, procedures, and fiscal issues in the administration of special education.


Please join us in congratulating the members who have successfully completed the 2017-2018 CECLI cohort.


Region 3-North Central

Jesse Mattos-Roxboro Community School

Jennifer Snyder-Envision Science Academy

Kathleen St. Lawrence-Woods Charter School

Nicole Moyer-Pine Springs Preparatory Academy


Region 4-Sandhills

Pam Taylor-Emereau Bladen


Region 5- Piedmont/Triad

Christa Carter-Phoenix Academy

Tamy Fitzpatrick-Millennium Charter School

Kirsten Garrison-Clover Garden

Angela Sutphin-Millennium Charter School


Region 6-Southwest

Jill Laurie-Sugar Creek Charter

Kimberly Eroh-Langtree Charter Academy

Linda Newkirk-Charlotte Choice Charter

Veatrice Smith-Aristotle Preparatory Academy

Tanesha Franklin-Sugar Creek Charter


Region 8-Western

Brad Hallmark-Mountain Community School





Wednesday, September 5th 3:30 – 4:30

Please register for AIG Program Development for Charter School Leaders on Sep 5, 2018 3:30 PM EDT at:

This webinar is designed to support charter school leaders who are interested in offering gifted programming at the local charter school(s).

We will focus our time on the benefits of charter school AIG programs, the development of the program - according to state guidelines and legislation, and ensuring that programming offered meets the needs of gifted learners.

There will be an opportunity for questions and answers during the session.

After registering, you will receive a confirmation email containing information about joining the webinar.

Brought to you by GoToWebinar®

Webinars Made Easy®



Stephanie RW Cyrus

State Consultant, Academically or Intellectually

Gifted (AIG) & Advanced Programs


North Carolina Department of Public Instruction

Division of Advanced Learning

301 N Wilmington St., Raleigh, NC 27601

Mailing Address:  6307 Mail Service Center, Raleigh, NC  27699-6307


DPI AIG wiki site:

Phone: 919-807-3698

FAX: 919-807-4065


Online Learning


Monthly Webinar Series Materials


Did you miss the August monthly webinar? Or just want to see it again? The presentation and recording on Post-Legislative Financial Updates is posted on our PD resources page.




E-rate Filing Window Updates for 2019-2020!





July 1            

Form 470 available for next funding year.  EPC was indeed updated this year on July 1st (as had been done last year).


October 1     

Opening of the “Administrative Window,” the period in which applicants may update their EPC entity profile data.


January 7      

Closing of the applicant’s “Administrative Window.”  At this point, entity profiles will be locked for the duration of the application window.


January 10    

Opening of the Form 471 application window.


February 20   

Last day to file a Form 470 and have it posted for the required 28 days before the close of the application window. 


March 20      Form 471 application window deadline.


April 19        Target date for the release of Wave 1 FCDLs.


September 1 Target PIA review completion date for all “workable” applications.


USAC intends these to be fixed dates, unaffected by weekends (i.e., not rolling over to the following business day).  The first time this will become critical is in 2021 when March 20th falls on a Saturday.


NC Department of Public Instruction (NCDPI) Updates

 DMA Policy 10C Changes and School Psychological Evaluation Services



The attached Memorandum is provided to clarify information relevant to the evaluation services provided by school psychologists.


Please direct additional questions regarding this policy change as it applies to school

psychologists to Lynn Makor, Consultant for School Psychology [; 919)



For questions regarding Medicaid reimbursement for LEAs under policy 10-C,  contact Lauren Holahan, Consultant for Medicaid/Occupational Therapy [ 428-7201] or Laurie Ray, Consultant for Medicaid/Physical Therapy [; 919) 636-1827].


For questions regarding specific reimbursement procedures/practices, please contact your LEA’s

central office, Director of Exceptional Children Programs and/or vendor.




Webinar Aug. 29 on 2017-18 NC Accountability Release

The North Carolina Department of Public Instruction’s Accountability Services and Communication and Information Services divisions are hosting a webinar for media Aug. 29 to provide background information on the state’s accountability release for 2017-18.


The preview webinar is scheduled for Wednesday, Aug. 29, from 10:30 to 11:30 a.m. Time is built in to ask questions. Please note that no data results will be shared during this webinar.


Accountability results for the 2017-18 school year will be presented to the State Board of Education during its Sept. 5 meeting. To register, please click here. Once you register, you will receive directions for participation.


To support this webinar, the 2018 NC Accountability Background Brief will be posted online by Friday, Aug. 24. The brief provides background information on the 2017-18 accountability program, which has been revised to comply with the federal Every Student Succeeds Act (ESSA).


We hope you will be able to participate as the webinar provides a great opportunity to ask questions and make sure you understand the details prior to the release of performance data on Sept. 5.

If you have any questions, please contact the NCDPI Communications division at 919-807-3450.



Build School-Wide Compassion, Leadership & Character: FREE Digital Resources & Webinar!


The Compassion Project Honor Code & Character Playbook

are web-based Social & Emotional Learning resources, available to North Carolina educators at no-cost!

Available via the EVERFI platform, these lesson-based resources blend offline learning with online reinforcement to help students practice peer-to-peer empathy and leadership, and support educators in building school community.


On September 27th at 3:30 PM, Justyn Knox (Department of Public Instruction) and Peter Kelpin (EVERFI) will be sharing more about these resources, and their alignment to the statewide Character Matters initiative.

Participants will learn how to access the resources and how educators across the state are already implementing in their schools! Register via this link by September 26th.

For immediate questions, please contact Peter Kelpin at or 980-247-1627!


Character Matters


FLANC Scholarships and Mini-Grants for 2018


Let FLANC fund your professional growth with a scholarship or mini-grant!


Here is what's available:

  • Beginning Teacher Scholarship - Apply by September 15
    Up to 20 beginning teachers in their first, second or third year of K-12 teaching can be awarded a scholarship to cover the cost of the FLANC Fall Conference registration plus one Saturday afternoon workshop on October 19 - 20 in Durham.  Details are posted on FLANC's Scholarships page, including the online application


  • Future Teacher Scholarship - Apply by September 15
    This $1000 scholarship honors Jane Mitchell and Manolita Buck, two language educators who were instrumental in shaping a vision for World Language Education in our state.  It is awarded to one student entering his or her final year of study in a program leading to teacher licensure in a World Language in North Carolina.  This scholarship is open to all students of any North Carolina institute of higher learning. Additional details are posted on FLANC's Scholarships page, along with the online application that includes information about submitting a resume and transcripts, as well as scheduling an interview.           


  • FLANC Mini-Grant - Apply by November 15
    Any FLANC member, K-20, can apply for a mini-grant of up to $500 toward their project to promote World Language education.  The grants are available on a competitive basis, and applicants are urged to use these grants to leverage additional funding from their schools or other sources for the development of their grant project.  Details are posted on FLANC's Mini-Grants page, including the downloadable application form.

Please see the flyer below and direct questions to Laura Sexton, FLANC Scholarship and Mini-Grant Chair, at




 Technical Assistance Webinar: Utilizing the School Psychology Evaluation Process to Support Effective Service Delivery



Please see the attached information regarding a technical assistance webinar.  Memo recipients are encouraged to distribute to all administrators responsible for supervising and evaluating school psychologists. 


Please direct any additional questions to Lynn Makor, Consultant for School Psychology, 919-843-7049 or




Mark your Calendar

Other News

2018/2019SY New Homeless Liaison Compliance Training

NCHEP will be conducting annual New Homeless Liaison Compliance Training sessions during September 2018. This year separate training sessions will be held for new liaisons from regular LEAs and charter schools as noted below.

Those who are new homeless liaison with 2 years or less experience for their LEA or charter school and who did not attend the new homeless liaison training held for LEAs or charter schools during the 2017-18SY should participate in this all-day professional development.


Local Educational Agencies 

September 6, 2018

The SERVE Center at UNCG

5900 Summit Ave., Dixon Bldg.

Browns Summit, NC 27214

Register for the LEA NHLCT



Charter Schools

September 13, 2018

The SERVE Center at UNCG

5900 Summit Ave., Dixon Bldg.

Browns Summit, NC 27214

Register for the Charter Schools NHLCT


The topics for training will include:

  • Compliance with the McKinney-Vento Act
  • Transportation
  • Early Education
  • Higher Education (RDS)














  • Non-Regulatory Guidance from the U.S. Department of Education
  • Roles and responsibilities of the homeless liaison
  • Identification and services for homeless children and youth
  • The dispute resolution process
  • Subgrant funding and requirements
  • Data collection and reporting requirements from the State
  • Collaboration with other LEAs, the community, and NCHEP
  • Needs assessments
  • Website requirements

    For more information about the New Homeless Liaison Compliance Training, please visit the web page on the NCHEP website.

    This is a free professional development event, but registration is required. See links above to register for your event (LEA or Charter Schools).

    We look forward to seeing you at the New Homeless Liaison Compliance Training!


    Lisa Phillips, State Coordinator



    Immunization and Health Assessment Compliance Reporting

    Each year, all schools are required to report the immunization status of their kindergarten and 7th grade students, according to G.S. 130A-155(c) and G.S. 130A-440. The purpose of these reports is to ensure that all children enrolled in North Carolina schools are protected against vaccine-preventable diseases and to determine the number of children who meet state immunization requirements. 

    Additionally, all North Carolina public and public charter schools are required annually to report on the status of Health Assessments for those students who are enrolling for the first time in a North Carolina public or public charter school (G.S. 130A-441(c)).

    Report submission can take place after the 30th calendar day from the school’s official first day.  A combined compliance report is available this year, by school name, and must be completed on-line at this link: Annual Health Assessment and Immunization Report.  You may use the link to access instructions as well as worksheets to gather your responses prior to entering the online report.  

    Compliance reports are due no later than November 1, 2018 but may be completed at any time prior to that date. 


    Communication From The Consultant

    The Technical Assistance Summary provides valuable school health information.  School Health Coordinators and/or School Nurses are encouraged to review this quarterly circular so you can stay up-to-date with news and announcements from the Charter School Health Nurse Consultant.


    Do You Have a School Nurse or School Health Coordinator?

    In order to ensure proper delivery of School Health Services information, please use this link to provide contact information.  The contact information provided will be used to ensure receipt of important school health requirements and continuing education opportunities.  Please have your school nurse or school health coordinator fill out this quick survey so they may be included on our distribution list.



    Kristin Wike, MSN, RN, NCSN

    Charter School Health Nurse Consultant

    NC Division of Public Health - Children and Youth Branch

    NC Department of Health and Human Services


    828 230 7148    office

    828 230 7148    mobile


    Healthy Schools Banner


    News Link


    MEMO: Request for Testing Exceptions Based on Significant Medical Emergencies and/or Conditions



    NC Digital Learning Progress Rubric Questions......   If you have any questions pertaining to the NC Digital Learning Progress Rubric, please contact:


    Nathan Craver

    Data, Assessment, and Continuous Improvement Consultant

    N.C. Department of Public Instruction

    (336) 448-4178