NCDPI Office of Charter Schools (OCS) Updates
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From the desk of…………
I want to welcome the twelve new schools to our charter
school community. They have worked hard through the application and planning
year process and now can see the fruits of their labor as students fill the
hallways and classrooms.
This is an exciting time for all our schools and I
thank you for all your hard work serving your students and families. Our office
is here to assist you and please do not hesitate to call if we can help you in
any way.
As always, read our newsletter for important information, due dates,
and upcoming professional development opportunities.
Low Holtz said it best,
“Ability is what your capable of doing. Motivation determines what you do.
Attitude determines how well you do”.
Best of luck for a very successful 2018/2019 academic school
year!
Dave
Dave Machado
Director of Office of Charter Schools
6303 Mail Service Center
Raleigh, NC 27699-6303
dave.machado@dpi.nc.gov
(P) 919-807-3490
(F) 919-807-3496
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EPICENTER
To ALL Charter School Leaders and Staff
The Office of Charter Schools is very excited to announce that we are implementing a "software tool" called
EPICENTER
which will assist with automating and streamlining our compliance and performance processes.
More exciting information to follow! Stay tuned!
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 2018
Performance Framework: Resubmission
Reminder!
2018
Performance Framework: Deadline Next Week! [Action Required]
In June, a correspondence
regarding document submissions that did not meet minimum requirements
was shared with the Lead Administrator and Board Chair as listed
in EDDIE. Charter schools have been provided the opportunity to correct
submissions and upload the updated documents into the SharePoint system from
June to August.
Resubmission
of evidence(s) should be uploaded into the SharePoint system using the same
process as the original upload. Here is a link to Upload Instructions for SharePoint. All
resubmitted documents will be reviewed again to determine a final designation
of either compliant or not compliant. The deadline for resubmission is Thursday, August 30, 2018 by
5:00 pm.
OCS Consultants will review
resubmitted documents on an on-going basis as they are uploaded into
SharePoint. Final correspondence for documents deemed Not Compliant will
be shared with school leaders and board chairs in the month of September.
Here is a link to resources that may be referenced to ensure
that resubmitted evidence documents meet minimum requirements as written in
General Statute, State Board Policy, and the Charter Agreement.
Resources include: charter agreement, applicable SBE Policies, General Statute
references, example Certificate of Liability Insurance, and other example
policies
For questions regarding the 2018
Performance Framework, charter school user logins, or questions regarding
uploading errors, please contact Stephenie Clark at (919) 807-3492 or stephenie.clark@dpi.nc.gov.
For a password reset or technical
issues with the SharePoint site, please contact the Help Desk at (919)
807-4357.
Stephenie Clark
Charter Schools Consultant
NCDPI Office of Charter Schools
6307 Mail Service Center
Raleigh, NC 27699-6307
stephenie.clark@dpi.nc.gov
(P) 919-807-3492
(F) 919-807-3496
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Charter School Leaders and Board Members
Board
members from charter schools that are opening in 2019 are required to
attend 5 face-to-face Planning Year Sessions from September to January.
The school leader and some of the board members are also required to attend
the New Charter School Leaders Institute in June.
As a customer service,
the Office of Charter Schools continues to open up these sessions to all
charter schools.
If you have a new school leader and/or a new board
member interested in attending any of the sessions, he or she must register to
attend. Please note the schedule below:
Date
Time
Location
Topic
September 26, 2018
8:00 - 4:15
DPI: Room 150
Charter School Governance
October 31, 2018
8:00 - 4:15
DPI: Room 150
Charter School Finance
November 14, 2018
8:00 - 4:15
DPI: Room 150
Charter School Operations & Accountability
December 12, 2018
8:00 - 4:30
DPI: Room 150
Meeting the Needs of All Students
January 30, 2019
8:00 - 4:15
DPI: Room 150
Our School Opens in 7 Months! Now What?
June 11 - 12, 2019
8:00 - 5:00
DPI: Rooms 150, 224, 564
New Charter School Leaders Institute
Registration is now open for the September session.
Registration ends on Sunday, September 16th. Please use this
link to register: https://goo.gl/forms/XxEYWeciq3V8SfAp2
For questions, please
contact Shaunda Cooper at shaunda.cooper@dpi.nc.gov
and Stephenie Clark at stephenie.clark@dpi.nc.gov.
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Charter Exceptional Children Leadership Institute (CECLI) Graduation
On Wednesday, July 25, 2018 the Exceptional Children’s
Division awarded certificates of completion and CEUs to 15 graduates of the
2017-2018 Charter Exceptional Children Leadership Institute (CECLI).
The CECLI,
a specific leadership institute designed to support North Carolina’s Charter
LEAs, provides leadership training aligned with the North Carolina Competencies
for EC Directors addressing policy, procedures, and fiscal issues in the
administration of special education.
Please join us in congratulating the
members who have successfully completed the 2017-2018 CECLI cohort.
Region 3-North
Central
Jesse Mattos-Roxboro Community School
Jennifer Snyder-Envision Science Academy
Kathleen St. Lawrence-Woods Charter School
Nicole Moyer-Pine Springs Preparatory Academy
Region 4-Sandhills
Pam Taylor-Emereau Bladen
Region 5-
Piedmont/Triad
Christa Carter-Phoenix Academy
Tamy Fitzpatrick-Millennium Charter School
Kirsten Garrison-Clover Garden
Angela Sutphin-Millennium Charter School
Region 6-Southwest
Jill Laurie-Sugar Creek Charter
Kimberly Eroh-Langtree Charter Academy
Linda Newkirk-Charlotte Choice Charter
Veatrice Smith-Aristotle Preparatory Academy
Tanesha Franklin-Sugar Creek Charter
Region 8-Western
Brad Hallmark-Mountain Community School
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SAVE the DATE!
Wednesday, September 5th 3:30 – 4:30
Please register for AIG Program Development for Charter
School Leaders on Sep 5, 2018 3:30 PM EDT at:
https://attendee.gotowebinar.com/register/2721709485959999233
This webinar is designed to support charter school leaders who
are interested in offering gifted programming at the local charter school(s).
We will focus our time on the benefits of charter school AIG programs, the
development of the program - according to state guidelines and legislation, and
ensuring that programming offered meets the needs of gifted learners.
There
will be an opportunity for questions and answers during the session.
After registering, you will receive a confirmation email
containing information about joining the webinar.
Brought to you by GoToWebinar®
Webinars Made Easy®
Stephanie RW Cyrus
State Consultant, Academically or Intellectually
Gifted (AIG) & Advanced Programs
North Carolina Department of Public Instruction
Division of Advanced Learning
301 N Wilmington St., Raleigh, NC 27601
Mailing Address: 6307 Mail Service Center, Raleigh,
NC 27699-6307
DPI AIG wiki site: http://ncaig.ncdpi.wikispaces.net/
Phone: 919-807-3698
FAX: 919-807-4065
stephanie.cyrus@dpi.nc.gov
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Monthly Webinar Series Materials
Did you miss the August monthly webinar? Or just want to see
it again? The presentation and recording on Post-Legislative Financial Updates
is posted on our PD
resources page.
E-rate Filing Window Updates for 2019-2020!
UPDATE(s): 2019-2020
WINDOW OPENINGs ANNOUNCED!!
July
1
Form 470 available for next
funding year. EPC was indeed updated this year on July 1st (as
had been done last year).
October
1
Opening of the “Administrative
Window,” the period in which applicants may update their EPC entity profile
data.
January
7
Closing of the applicant’s
“Administrative Window.” At this point, entity profiles will be locked
for the duration of the application window.
January
10
Opening of the
Form 471 application window.
February 20
Last day to file a Form 470 and
have it posted for the required 28 days before the close of the application
window.
March
20 Form 471 application window deadline.
April
19 Target date for the release of
Wave 1 FCDLs.
September 1 Target PIA review
completion date for all “workable” applications.
USAC intends these to be fixed dates,
unaffected by weekends (i.e., not rolling over to the following business
day). The first time this will become critical is in 2021 when March 20th falls
on a Saturday.
NC Department of Public Instruction (NCDPI) Updates
DMA Policy 10C Changes and School Psychological Evaluation Services
The attached Memorandum is provided to clarify information relevant to the
evaluation services provided by school psychologists.
Please direct additional questions regarding this policy change as it
applies to school
psychologists to Lynn Makor, Consultant for School Psychology
[lynn.makor@dpi.nc.gov; 919)
843-7049].
For questions regarding Medicaid reimbursement for LEAs under policy
10-C, contact Lauren Holahan, Consultant for Medicaid/Occupational
Therapy [lauren_holahan@med.unc.edu.919) 428-7201] or Laurie Ray, Consultant
for Medicaid/Physical Therapy [laurie_ray@med.unc.edu; 919) 636-1827].
For questions regarding specific reimbursement procedures/practices, please
contact your LEA’s
central office, Director of Exceptional Children Programs and/or vendor.
Memo+-+DMAPolicy10CSchoolPsychology.pdf
Webinar Aug. 29 on 2017-18 NC Accountability Release
The North Carolina Department of Public Instruction’s
Accountability Services and Communication and Information Services divisions
are hosting a webinar for media Aug.
29 to provide background information on the state’s
accountability release for 2017-18.
The preview webinar is scheduled for Wednesday, Aug. 29, from 10:30 to
11:30 a.m. Time is built in to ask questions. Please note that no data results
will be shared during this webinar.
Accountability results for the 2017-18
school year will be presented to the State Board of Education during its Sept. 5 meeting. To
register, please click here.
Once you register, you will receive directions for participation.
To support this webinar, the 2018 NC Accountability Background Brief will
be posted online
by Friday, Aug. 24. The brief provides background information on the 2017-18
accountability program, which has been revised to comply with the federal Every
Student Succeeds Act (ESSA).
We hope you will be able to participate as the webinar provides a
great opportunity to ask questions and make sure you understand the details
prior to the release of performance data on Sept. 5.
If you have any questions, please contact the NCDPI Communications
division at 919-807-3450.
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Build School-Wide Compassion, Leadership & Character: FREE
Digital Resources & Webinar!
The Compassion Project Honor Code & Character Playbook
are web-based Social & Emotional Learning resources, available
to North Carolina educators at no-cost!
Available via the EVERFI platform, these lesson-based resources blend offline learning with
online reinforcement to help students practice peer-to-peer empathy and
leadership, and support educators in building school community.
On September 27th at 3:30
PM, Justyn Knox (Department of Public Instruction) and Peter Kelpin (EVERFI)
will be sharing more about these resources, and their alignment to the
statewide Character Matters initiative.
Participants will learn how to access
the resources and how educators across the state are already implementing in
their schools! Register via this link by September 26th.
For immediate
questions, please contact Peter Kelpin at pkelpin@everfi.com
or
980-247-1627!
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FLANC Scholarships and Mini-Grants for 2018
Let FLANC fund your professional growth with a scholarship or mini-grant!
Here is what's available:
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Beginning
Teacher Scholarship - Apply by September 15
Up to 20 beginning teachers in their first, second or third year of K-12
teaching can be awarded a scholarship to cover the cost of the FLANC Fall
Conference registration plus one Saturday afternoon workshop on October 19
- 20 in Durham. Details are posted on FLANC's
Scholarships page, including the online
application.
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Future
Teacher Scholarship - Apply by September 15
This $1000 scholarship honors Jane Mitchell and Manolita Buck, two
language educators who were instrumental in shaping a vision for World
Language Education in our state. It is awarded to one student
entering his or her final year of study in a program leading to teacher
licensure in a World Language in North Carolina. This scholarship is
open to all students of any North Carolina institute of higher learning.
Additional details are posted on FLANC's
Scholarships page, along with the online
application that includes information about submitting a resume and
transcripts, as well as scheduling an interview.
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FLANC
Mini-Grant - Apply by November 15
Any FLANC member, K-20, can apply for a mini-grant of up to $500 toward
their project to promote World Language education. The grants are
available on a competitive basis, and applicants are urged to use these
grants to leverage additional funding from their schools or other sources for
the development of their grant project. Details are posted on FLANC's
Mini-Grants page, including the downloadable application form.
Please see the flyer below and direct questions
to Laura Sexton, FLANC Scholarship and Mini-Grant Chair, at scholarship.minigrant@flanc.org
FLANC+Scholarship+and+Mini-Grant+Ad.pdf
Technical Assistance Webinar: Utilizing the School Psychology Evaluation Process to Support Effective Service Delivery
Please see the attached information regarding a technical assistance
webinar. Memo recipients are encouraged to distribute to all
administrators responsible for supervising and evaluating school
psychologists.
Please direct any additional questions to Lynn Makor,
Consultant for School Psychology, 919-843-7049 or lynn.makor@dpi.nc.gov.
Memo+-+School+Psychology+Evaluation+Processs_Webinar.pdf
 Other News
2018/2019SY New Homeless Liaison Compliance Training
NCHEP will be conducting annual New
Homeless Liaison Compliance Training sessions during September 2018. This year
separate training sessions will be held for new liaisons from regular LEAs and
charter schools as noted below.
Those who are new homeless liaison with 2 years
or less experience for their LEA or charter school and who did not attend the new
homeless liaison training held for LEAs or charter schools during the 2017-18SY
should participate in this all-day professional development.
Local Educational Agencies
September 6, 2018
The SERVE Center at UNCG
5900 Summit Ave., Dixon Bldg.
Browns Summit, NC 27214
Register for the LEA NHLCT
Charter Schools
September 13, 2018
The SERVE Center at UNCG
5900 Summit Ave., Dixon Bldg.
Browns Summit, NC 27214
Register for the Charter Schools NHLCT
The topics for training will include:
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Compliance with the
McKinney-Vento Act
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Transportation
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Early Education
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Higher Education (RDS)
Non-Regulatory Guidance from
the U.S. Department of Education
Roles and responsibilities of
the homeless liaison
Identification and services for
homeless children and youth
The dispute resolution process
Subgrant funding and
requirements
Data collection and reporting
requirements from the State
Collaboration with other LEAs,
the community, and NCHEP
Needs assessments
Website requirements
For more information about
the New Homeless Liaison Compliance Training, please visit the web page on the NCHEP website.
This is a free professional development event, but registration
is required. See links above to register for your event (LEA or Charter
Schools).
We look forward to seeing you at the New Homeless Liaison Compliance
Training!
Lisa Phillips, State Coordinator
336-315-7491
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Immunization
and Health Assessment Compliance Reporting
Each year, all
schools are required to report the immunization status of their kindergarten
and 7th grade students, according to G.S. 130A-155(c) and G.S. 130A-440. The
purpose of these reports is to ensure that all
children enrolled in North Carolina schools are protected against
vaccine-preventable diseases and to determine the number of children who meet
state immunization requirements.
Additionally, all North Carolina public
and public charter schools are required annually to report on the status of
Health Assessments for those students who are enrolling for the first time in a
North Carolina public or public charter school (G.S. 130A-441(c)).
Report submission
can take place after the 30th calendar day from the school’s
official first day. A combined compliance report is available this year,
by school name, and must be completed on-line at this link: Annual Health Assessment and Immunization Report. You
may use the link to access instructions as well as worksheets to gather your
responses prior to entering the online report.
Compliance reports
are due no later than November 1, 2018 but may be completed at
any time prior to that date.
Communication
From The Consultant
The Technical
Assistance Summary provides valuable school health information.
School Health Coordinators and/or School Nurses are encouraged to review this
quarterly circular so you can stay up-to-date with news and announcements from
the Charter School Health Nurse Consultant.
Do
You Have a School Nurse or School Health Coordinator?
In order to
ensure proper delivery of School Health Services information, please use this
link to provide contact information. The contact information provided
will be used to ensure receipt of important school health
requirements and continuing education opportunities. Please have your
school nurse or school health coordinator fill out this quick survey so they
may be included on our distribution list.
Kristin
Wike, MSN, RN, NCSN
Charter
School Health Nurse Consultant
NC
Division of Public Health - Children and Youth Branch
NC
Department of Health and Human Services
828
230 7148 office
828
230 7148 mobile
kristin.wike@dhhs.nc.gov
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News Link
MEMO: Request for Testing Exceptions Based on Significant
Medical Emergencies and/or Conditions
NC Digital Learning Progress Rubric Questions...... If you have any questions pertaining to the NC Digital Learning Progress Rubric, please contact:
Nathan Craver
Nathan.Craver@dpi.nc.gov
Data, Assessment, and Continuous Improvement Consultant
N.C. Department of Public Instruction
(336) 448-4178
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