NCDPI Office of Charter Schools (OCS) Updates
To All Charter School Leaders and Staff
The Office of Charter Schools is
excited to announce that we are implementing a software tool called
"Epicenter"
which will assist with
automating and streamlining our compliance and performance processes.
More exciting information to follow!
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Verify school names for achievement certificates
Charter School Administrator,
State Superintendent Mark Johnson will again be recognizing schools this
year that met or exceeded their goals for growth as measured by North
Carolina’s accountability system. The results for the 2017-18 school year will
be released Sept. 5 to the State Board of Education and the public.
We need your help. To ensure the accuracy of the certificates issued to
schools for their achievements in academic progress and graduation rates, the
Department of Public Instruction requests that all LEAs and charter schools
carefully review “Official School Names” as entered in the Educational
Directory & Demographical Information Exchange (EDDIE). These are the
school names that DPI will use in preparing the certificates.
Please review the list of your schools’ “official names” to ensure that any
corrections or revisions are completed by Aug. 24 so that the certificates are
error free.
Please note that the "official school name" in EDDIE is limited to
60 characters,
including spaces.
TO ACCESS EDDIE
REPORT:
Please use this link [http://www.ncpublicschools.org/fbs/accounting/eddie/]
to reach the EDDIE page on the DPI website.
Next, choose the first link near the top of the EDDIE page: "EDDIE
is located at:
http://apps.schools.nc.gov/eddie"
Under the Reports Menu in the left-hand column, choose Active Charter
Schools Report
For questions or additional information, please contact Todd Silberman with
DPI communications at (919) 807-3458 or todd.silberman@dpi.nc.gov
Thank you for your help.
2018
Performance Framework: Resubmission
Reminder!
In
June, a correspondence regarding document submissions that did not meet
minimum requirements was shared with the Lead Administrator and Board
Chair as listed in EDDIE. Charter schools have been provided the
opportunity to correct submissions and upload the updated documents into the
SharePoint system from June to August.
Resubmission
of evidence(s) should be uploaded into the SharePoint system using the same
process as the original upload. All resubmitted documents will be reviewed
again to determine a final designation of either compliant or not
compliant. These documents must be submitted by Thursday, August 30,
2018 by 5:00 pm for review.
OCS
Consultants will review resubmitted documents on an on-going basis as they are
uploaded into SharePoint. Final correspondence for documents deemed Not
Compliant will be shared with school leaders and board chairs in the month
of September.
Here is a link to resources that may be referenced to ensure
that resubmitted evidence documents meet minimum requirements as written in
General Statute, State Board Policy, and the Charter Agreement.
Resources
include: charter agreement,
applicable SBE Policies, General Statute references, example Certificate of
Liability Insurance, and other example policies
Here is a link to Upload Instructions for SharePoint.
For
questions regarding the 2018 Performance Framework, charter school user logins,
or questions regarding uploading errors, please contact Stephenie Clark at
(919) 807-3492 or stephenie.clark@dpi.nc.gov.
For a
password reset or technical issues with the SharePoint site, please contact the
Help Desk at (919) 807-4357.
E-rate Filing Window Updates for 2019-2020!
UPDATE(s): 2019-2020
WINDOW OPENINGs ANNOUNCED!!
July
1
Form 470 available for next
funding year. EPC was indeed updated this year on July 1st (as
had been done last year).
October
1
Opening of the “Administrative
Window,” the period in which applicants may update their EPC entity profile
data.
January
7
Closing of the applicant’s
“Administrative Window.” At this point, entity profiles will be locked
for the duration of the application window.
January
10
Opening of the
Form 471 application window.
February 20
Last day to file a Form 470 and
have it posted for the required 28 days before the close of the application
window.
March
20 Form 471 application window deadline.
April
19 Target date for the release of
Wave 1 FCDLs.
September 1 Target PIA review
completion date for all “workable” applications.
USAC intends these to be fixed dates,
unaffected by weekends (i.e., not rolling over to the following business
day). The first time this will become critical is in 2021 when March 20th falls
on a Saturday.
SAVE the DATE!
Wednesday, September 5th 3:30 – 4:30
Please register for AIG Program Development for Charter
School Leaders on Sep 5, 2018 3:30 PM EDT at:
https://attendee.gotowebinar.com/register/2721709485959999233
This webinar is designed to support charter school leaders who
are interested in offering gifted programming at the local charter school(s).
We will focus our time on the benefits of charter school AIG programs, the
development of the program - according to state guidelines and legislation, and
ensuring that programming offered meets the needs of gifted learners.
There
will be an opportunity for questions and answers during the session.
After registering, you will receive a confirmation email
containing information about joining the webinar.
Brought to you by GoToWebinar®
Webinars Made Easy®
Stephanie RW Cyrus
State Consultant, Academically or Intellectually
Gifted (AIG) & Advanced Programs
North Carolina Department of Public Instruction
Division of Advanced Learning
301 N Wilmington St., Raleigh, NC 27601
Mailing Address: 6307 Mail Service Center, Raleigh,
NC 27699-6307
DPI AIG wiki site: http://ncaig.ncdpi.wikispaces.net/
Phone: 919-807-3698
FAX: 919-807-4065
stephanie.cyrus@dpi.nc.gov
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MTSS Charter Message
August 17, 2018
MTSS Communication Brief
West Charter Huddle
Last month, our team had the opportunity to co-present at the West Charter Huddle. The topic, “MTSS Across the State: Leveraging the Power of MTSS in Your School” was shared by Kimberlee Strickfaden, MTSS Coordinator at Pine Lake Prep alongside Karmen Mills, Integrated Academic and Behavior Systems Consultant with NC DPI. Ms. Mills shared how the MTSS framework can be boiled down to three big ideas:
- Being thoughtful about what we do as educators
- Installing a system that examines the results we are getting
- Ensuring the opportunity to responding rapidly for the benefit of students
Ms. Strickfadden then made connections to these ideas as she shared the journey of how Pine Lake Prep has strategically engaged the NCDPI supports in order to install a system that makes sense for their students.
Critical to this purposeful installation was clearly outlining the role of the coordinator, creating a leadership team that has a shared vision, recognizing a need for alignment, focusing on core instruction and using problem solving to action plan next steps.
Our team is grateful to Pine Lake Prep for providing an example of how the critical components of MTSS actually support practices in their school.
We encourage you to learn more about the ideas presented at the OCS Huddle by viewing the power point here. As always, if your charter team needs support installing an MTSS reach out to us at integratedsystems@dpi.nc.gov.
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Charter School Leadership Institute
October 18-19, 2018 | Register Here
The Charter School Leadership Institute is an
annual conference of charter leaders, staff, and board members from across the
state. Join us at Pine Springs Preparatory Academy in Holly Springs, NC for
informational sessions, hands on workshops, and discussion panels.
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Memo: Alternative Accountability Model Options 2018 -19
Superintendents and Charter School Administrators,
Please see the attached memo from Deputy Superintendent Eric Hall and
Accountability Director Tammy Howard regarding Alternative Accountability Model
Options 2018-19.
Office of Civil Rights Coordinator contacts in EDDIE - Deadline Extended
Subject: Office of Civil
Rights Coordinator Contacts in EDDIE - Deadline Extended to August 17, 2018
Please forward this email to other
staff as appropriate. Note: Those LEAs, Charters and Schools that
were not open in the school year 2017-18 are not required to participate in
this collection.
The Office of Civil Rights Data
Collection (CRDC) will begin sometime the 2018-2019 school year. Data for
the collection is from the previous year (School Year 2017-2018).
To date, the Federal government has
not published an official start date. The NC DPI will notify the State
once an announcement has been made.
LEAs and Charters must verify or
update the EDDIE system with two Staff who have been identified as the 'Office
of Civil Rights Coordinator'. Delete records for OCR contacts no
longer with your LEA/Charter.
These staff are the technical contacts for
the CRDC and will be responsible for running the PowerSchool CRDC Preview
Report, verifying data, correcting and adding data to the Federal CRDC tool,
and certifying in the Federal CRDC tool when the collection is complete.
LEAs and Charters are also strongly
advised to verify or update the Student Information Coordinator contact as
well. Updates must be completed by the end of business, Friday, August
17, 2018.
Brief instructions for updating EDDIE Contacts are located:
http://www.nc-sis.org/Documents
/OCR/OCR_CRDC_1516_EDDIE_Contacts.pdf.
Please contact Terra Dominguez at terra.dominguez@dpi.nc.gov with
any questions you may have.
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EL
Coordinators Meeting
September
18-19, 2018
Audience
All Charter schools with at least 1 English
learner must have a representative/EL Coordinator at this meeting. During the
breakout session on September 18, we will work on the language instruction
educational program (LIEP) services chart that is submitted every year as
part of the Charter Schools Performance Framework.
Location
Chatham County Agriculture Center at
1192 US Highway 64 West Business, Pittsboro, NC 27312
Registration
Please complete the registration form to confirm your
attendance at the meeting. This
meeting does NOT have a registration fee.
Once you submit your registration
form you will receive a confirmation email with all the detailed information
(Check your spam/junk folder).
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-3 Literacy: Read to
Achieve 2018-2019 Updates
Charters using the formative, diagnostic assessment tool, mClass:Reading
3D, adopted by the State Board of Education to facilitate early grade reading
proficiency as part of Read to Achieve have several important updates for the
2018-2019 school year.
The
Superintendent’s Office received valuable feedback from teachers and
stakeholders via the mCLASS assessment survey completed by teachers in the
spring.
The Read to Achieve K-3 mCLASS:Reading 3D
assessment questions provided the agency with two main focus points:
- Teachers want more books at higher levels for
benchmarking advanced readers
- Teachers want decreased time spent on assessments
As a result the following changes have been
made:
- Teachers are receiving new high-quality, authentic
texts from levels A-Z for benchmarking and schools will be receiving the
shipments of the Atlas Benchmark Book Sets August 20 – 29.
- Teachers have more opportunities for flexible,
time-saving online assessment administration through the mClass:Reading 3D
Flex Option for Grades 2 and 3.
- Teachers have more flexibility in determining
progress-monitoring schedules.
- The student-writing component is now optional as a
comprehension measure and does not factor in to the student’s final
reading level.
The mClass:Reading 3D
Benchmark Windows are as follow:
Beginning of Year (BOY): 9/4-9/24
Middle of Year (MOY): 1/3-1/25
End of Year (EOY): 5/6-5/24
The following are the requirements when determining the
Benchmark windows.
BOY- Between days 1-25 of the school year
MOY- Between days 80-105 of the school year
EOY- Between days 150-180 of the school year
Please send requests for alternate Benchmark Window requests
to Rebecca.Belcastro@dpi.nc.gov.
For mClass:Reading 3D technical support please contact
Amplify:
1-800-823-1969
For mCLASS
support, our technical and instructional support team is on hand daily to help.
Monday through Friday, 7 a.m. to 7 p.m. ET.
Read to Achieve information and updates can be found at: http://www.livebinders.com/play/play/850102
NC Department of Public Instruction (NCDPI) Updates
Driver Education Advisory Committee Meets Aug. 21
Driver
Education Advisory Committee Holds Quarterly Meeting Aug. 21
The Driver Education Advisory Committee will hold its quarterly
meeting Tuesday, Aug. 21, from 11 a.m. to 1 p.m. via conference call and
webinar from the State Board of Education board room, 7th floor, Education
Building, 301 N. Wilmington St., Raleigh. The panel will discuss legislative
and policy changes and workshop updates.
The meeting can be accessed via streaming audio and
webinar.
You can also
dial in using your phone: +1 (872) 240-3412 Access Code: 121-490-061
First GoToMeeting? Let's do a quick system
check: https://link.gotomeeting.com/system-check
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Hello Elementary Educators!
The first day of school is just around the corner! You've got this! Let's Do
This!! And...NCAEE 2018 can help. Join us October 28-30 for a conference full
of motivating, engaging and applicable sessions!
It's the only All Things Elementary event in the region! So....join us at the 2018
NC Elementary School Conference in Concord at the Embassy Suites.
We have created a "Supervisor Approval Letter" that you can use as a
template to seek approval/funding to attend NCAEE 2018! Just click on the
conference website, click on the "Register as an Attendee" button and
then click on the "Supervisor Approval Letter" button!
NCAEE 2018 has revamped and retooled from last year. All featured speakers are
bringing new materials and strategies to the table! The NCAEE 2018 Conference
features Amie Dean (@BehaviorQueen) leading a Core Skill Building Workshop on
Behavior Interventions that Work!
We also are full of other featured speakers
like Kyle Greene, Kathy Bumgardner, Jason Griffin, The Bag Ladies and more!
A big thank you to the NC Department of Public Instruction for your support of
the NCAEE Conference. Come hear from many of the NC DPI leaders and from Dr.
Maria Pitre-Martin as she is our Opening Session Keynote! Thank you again
DPI!!!
There are five easy ways to register:
1. Online
Registration
2. Fax in the Registration
Form
3. Scan/Email the Registration Form to registrations@ncyi.org
4. Phone - (866) 318-6294
5. Mail - See conference website
for address
Enjoy sessions covering all content areas in elementary education! Mark your
calendars and book your hotel room now!
While you are at it...reserve your room in the room block at the Embassy
Suites. You can follow the link on the conference web page to the hotel’s
reservation system for the conference room block…and the special low rate of
just $147 per night! This is a great opportunity to network with your
colleagues from across the state!
Lastly, thank you to our sponsors Discovery Place and American Book Company for
your generous sponsorship of this year's conference!
We hope to see many of you in October!
Your Friends at NCAEE!
School Safety
Grants
As you know, this year the General
Assembly worked with the state superintendent to launch a new School Safety
Grants Program. The grants total $35 million this fiscal year.
Two of the school safety grant
applications are available now:
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Community Partners Grants: Funding for community partners to provide
services to students in crisis and help students develop healthy responses
to trauma and stress. The deadline is Aug. 31.
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Safety Equipment Grants: Up to $3 million dollars for school safety
equipment. Eligible to apply are school districts, regional schools,
innovative schools, and laboratory schools.
The applications can be found at the Center For Safer Schools website.
If you have any questions, please email schoolsafetygrants@dpi.nc.gov.
COURSE CODE GUIDANCE FOR ESSENTIALS FOR COLLEGE MATH (ECM)
Based on an extensive review of course content, student data, discussion and collaboration with our higher education partners, the North Carolina Department of Public Instruction (NCDPI) has elected to discontinue the inclusion of the Essentials of College Math (ECM) course as an acceptable fourth math course that fulfills the mathematics graduation requirement.
Thus, beginning with the 2019-20 school year, districts are to no longer use the course code for the ECM course (course code 2408), as it will be removed from the course code Master List.
Any questions or concerns regarding the ECM course or other options for mathematics graduation requirements for students may be directed to Beverly Vance, K-12 Mathematics Section Chief at Beverly.Vance@dpi.nc.gov or call 919/807-3936.
Emergency
Cash Requests
A friendly reminder that North Carolina
Department of Public Instruction will not be able to process emergency cash
requests. Please plan accordingly.
Please contact Sam Fuller at 919-807-3741 or samiel.fuller@dpi.nc.gov with questions.
News Links (OCS)
Charter
School Opens its doors after getting Multi-Million dollar Makeover
2018
NC Elementary School Conference in Concord at the Embassy Suites
News Links (NCDPI)
School
Safety Equipment Grant
Memo- Alternative Accountability Model Options 2018-19
NC K-12
Culinary Institute Helps Improve School Meals Statewide
Other News
2018/2019SY New Homeless Liaison Compliance Training
NCHEP will be conducting annual New
Homeless Liaison Compliance Training sessions during September 2018. This year
separate training sessions will be held for new liaisons from regular LEAs and
charter schools as noted below.
Those who are new homeless liaison with 2 years
or less experience for their LEA or charter school and who did not attend the new
homeless liaison training held for LEAs or charter schools during the 2017-18SY
should participate in this all-day professional development.
Local Educational Agencies
September 6, 2018
The SERVE Center at UNCG
5900 Summit Ave., Dixon Bldg.
Browns Summit, NC 27214
Register for the LEA NHLCT
Charter Schools
September 13, 2018
The SERVE Center at UNCG
5900 Summit Ave., Dixon Bldg.
Browns Summit, NC 27214
Register for the Charter Schools NHLCT
The topics for training will include:
-
Compliance with the
McKinney-Vento Act
-
Transportation
-
Early Education
-
Higher Education (RDS)
Non-Regulatory Guidance from
the U.S. Department of Education
Roles and responsibilities of
the homeless liaison
Identification and services for
homeless children and youth
The dispute resolution process
Subgrant funding and
requirements
Data collection and reporting
requirements from the State
Collaboration with other LEAs,
the community, and NCHEP
Needs assessments
Website requirements
For more information about
the New Homeless Liaison Compliance Training, please visit the web page on the NCHEP website.
This is a free professional development event, but registration
is required. See links above to register for your event (LEA or Charter
Schools).
We look forward to seeing you at the New Homeless Liaison Compliance
Training!
Lisa Phillips, State Coordinator
336-315-7491
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