Office of Charter Schools Weekly Newsletter - August 10, 2018

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Office of Charter Schools

6307  Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events


August 16, 2018

Charter School Monthly Webinar Series - 10:00 - 11:00am EDT


Action Items Due

August 30, 2018

Extension of Performance Framework Submission


Future Action Items


August 22, 2018

Exceptional Children IDEA 611 Grant and Fiscal Accountability Training


October 2, 2018

EC Directors' Webinar - 10:00 - 11:00am


November 14 - 16, 2018

EC Conference


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00am


NCDPI Office of Charter Schools (OCS) Updates


The North Carolina Virtual Public School invites you to its 2018 Virtual Open House

WhenTuesday, August 14, 11 AM - 12 PM or Thursday, August 16, 7 PM to 8 PM


This year we are offering two opportunities to attend the Annual Virtual Open House.  Please choose the date that works best for your schedule.


Where: The event will be hosted in an NCVPS online classroom. Details will be sent following registration.


Presenters: NCVPS staff, teachers, and students.


Topics: The presentation will include Who is NCVPS?, Teaching and Learning with NCVPS, Meet the Teacher, See the Classroom, Support All Around, and Q & As.


Audience: The NCVPS Open House is open to the public. While our presentations are geared toward parents and students in public schools, private schools, and home-schools, we have something for everyone.


Educators will learn about the NCVPS teaching and learning process.  The general public will discover what online learning is. 



August 14, 11 AM


August 16, 7  PM


 2018 Performance Framework: Resubmission Reminder!


In June, a correspondence regarding document submissions that did not meet minimum requirements was shared with the Lead Administrator and Board Chair as listed in EDDIE. Charter schools have been provided the opportunity to correct submissions and upload the updated documents into the SharePoint system from June to August.


Resubmission of evidence(s) should be uploaded into the SharePoint system using the same process as the original upload. All resubmitted documents will be reviewed again to determine a final designation of either compliant or not compliant. These documents must be submitted by Thursday, August 30, 2018 by 5:00 pm for review.


OCS Consultants will review resubmitted documents on an on-going basis as they are uploaded into SharePoint. Final correspondence for documents deemed Not Compliant will be shared with school leaders and board chairs in the month of September.


Here is a link to resources that may be referenced to ensure that resubmitted evidence documents meet minimum requirements as written in General Statute, State Board Policy, and the Charter Agreement.

Resources include: charter agreement, applicable SBE Policies, General Statute references, example Certificate of Liability Insurance, and other example policies

Here is a link to Upload Instructions for SharePoint.

For questions regarding the 2018 Performance Framework, charter school user logins, or questions regarding uploading errors, please contact Stephenie Clark at (919) 807-3492 or


For a password reset or technical issues with the SharePoint site, please contact the Help Desk at (919) 807-4357.


Office of Civil Rights Coordinator contacts in EDDIE - Deadline Extended


Subject:  Office of Civil Rights Coordinator Contacts in EDDIE - Deadline Extended to August 17, 2018


Please forward this email to other staff as appropriate.  Note:  Those LEAs, Charters and Schools that were not open in the school year 2017-18 are not required to participate in this collection.


The Office of Civil Rights Data Collection (CRDC) will begin sometime the 2018-2019 school year.  Data for the collection is from the previous year (School Year 2017-2018). 


To date, the Federal government has not published an official start date.  The NC DPI will notify the State once an announcement has been made.


LEAs and Charters must verify or update the EDDIE system with two Staff who have been identified as the 'Office of Civil Rights Coordinator'.  Delete records for OCR contacts no longer with your LEA/Charter. 


These staff are the technical contacts for the CRDC and will be responsible for running the PowerSchool CRDC Preview Report, verifying data, correcting and adding data to the Federal CRDC tool, and certifying in the Federal CRDC tool when the collection is complete.


LEAs and Charters are also strongly advised to verify or update the Student Information Coordinator contact as well.  Updates must be completed by the end of business, Friday, August 17, 2018.


Brief instructions for updating EDDIE Contacts are located:




Please contact Terra Dominguez at with any questions you may have.


Exceptional Children

NC Department of Public Instruction (NCDPI) Updates


 EC Process Training Modules: Release #5


Attached- Version #1 (EC Division official) and Version #2 (local use powerpoint) for the following EC Process Training Module(s):

  • Module #6:      Prior Written Notice

Please note:

  • Version #1 has been locked with a password to prevent editing. When prompted for a password, select "Read Only" to view the EC Division powerpoint.
  • Version #2 continues to allow for editing at the local level.


If there are questions, you may send them to so that a consistent response can be coordinated.









The attached memorandum details the process to obtain permission to use copyright material developed by the NC State Improvement Project (NC SIP). 


For more information, contact Dr. Paula Crawford, Director, NC SIP at





iPads provided through Read to Achieve funding

This week state Superintendent Mark Johnson publicly announced that K-3 reading teachers across the state will receive iPads to use for literacy support. The $6 million in funding comes from Read to Achieve funds from the 2016-17 fiscal year.


Most charters with K-3 classrooms have received iPads through the purchase already. If your school uses mCLASS or another diagnostic tool that feeds into the state EVAAS software system and has not received iPads, please contact to discuss.


If your school meets the EVAAS requirement  but does not support iPads and you need another device, you may contact  as well.



iPads in the classroom

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