Office of Charter Schools Weekly Newsletter - August 3, 2018

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events

August 7, 2018

EC Directors' Webinar - 10:00 - 11:00am


August 16, 2018

Charter School Monthly Webinar Series - 10:00 - 11:00am EDT

Action Items Due

August 30, 2018

Extension of Performance Framework Submission


Future Action Items



August 22, 2018

Exceptional Children IDEA 611 Grant and Fiscal Accountability Training


October 2, 2018

EC Directors' Webinar - 10:00 - 11:00am


November 14 - 16, 2018

EC Conference


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00am


Multi-Tiered System of Support

NCDPI Office of Charter Schools (OCS) Updates

MTSS Charter Message

August 3, 2018

MTSS Communication Brief


Invisible Forces


Last month, Dr. Amy Jablonski and an MTSS \ Coordinator co-presented at the Leadership Summit. The topic was on creating a healthy school culture by addressing attitudes and beliefs that are critical to a multi-tiered system of support.

The topic was introduced by identifying “visible forces”, or those evidence-based practices like providing feedback, teaching clarity and providing formative evaluation. These are those desired practices that we know to help students.

However, as shared during the session, while we know what to do for students, the problem sometimes comes in convincing educators to embrace and use these strategies with the belief that all students can learn.

Research tells us that teacher estimates of student achievement has a 1.62 effect size. Knowing the impact of a healthy school culture where educators have high expectations, our team wants to provide supports in to create this for all students.

Dr. Jablonski suggested these two ideas in addressing existing beliefs or stereotypes that get in the way of a positive school culture:

  • support teachers in developing the skills to have crucial conversations so that conflicting opinions don’t interfere with a healthy school culture
  • Create effective PLC’s to combat false/incomplete information with better information

For the complete presentation and an example of how one MTSS Coordinator facilitated this work with a leadership team, go here. For more information on belief systems, go here.

As always, if your Charter team needs support installing an MTSS reach out to us at


NACSA Travel Scholarship Application Deadline: August 3


We know professional development budgets can be tight for many authorizers, making conference attendance difficult (if not impossible). NACSA is committed to supporting you and your organization in providing excellent public charter schools to your community.

For this reason, we are pleased to offer travel scholarships to our upcoming conference hosted in Orlando on October 22-25. Scholarships are awarded based on a competitive application process. The deadline to apply for consideration is Friday, August 3. The application is available via the following link:


If you have any questions regarding this program or the upcoming conference, please don’t hesitate to reach out. We hope to see you soon in Orlando.



p: 724.719.2554

Authorizer Engagement Director, NACSA



The North Carolina Virtual Public School invites you to its 2018 Virtual Open House

WhenTuesday, August 14, 11 AM - 12 PM or Thursday, August 16, 7 PM to 8 PM


This year we are offering two opportunities to attend the Annual Virtual Open House.  Please choose the date that works best for your schedule.


Where: The event will be hosted in an NCVPS online classroom. Details will be sent following registration.


Presenters: NCVPS staff, teachers, and students.


Topics: The presentation will include Who is NCVPS?, Teaching and Learning with NCVPS, Meet the Teacher, See the Classroom, Support All Around, and Q & As.


Audience: The NCVPS Open House is open to the public. While our presentations are geared toward parents and students in public schools, private schools, and home-schools, we have something for everyone.


Educators will learn about the NCVPS teaching and learning process.  The general public will discover what online learning is. 



August 14, 11 AM


August 16, 7  PM


NC Department of Public Instruction (NCDPI) Updates


School Financial Reporting





This is a reminder that July 2018 (FY2018) Financial and MFR data files need to be built and available to DPI no later than 11:59 p.m. on Thursday, August 2, 2018.


For LEAs using the LINQ software, once the month is closed your data will be created and sent to LINQ for submission to DPI. Should any LINQ LEA encounter problems with the monthly closing, please contact the LINQ HELP Desk.


DPI will begin processing data files first thing on Friday, August 3, 2018.   Please make every effort to create the data files on the due date. We would like to remind you that LEA staff must be available on August 3, 2018 to answer any data related questions or issues DPI may encounter.


If this reminder needs to be sent to others at your district, please forward this message to them and


LICN-001 Update ***Action Required***

Greetings HR Directors:


We have two announcements related to recent changes to LICN-001. Please read the following information carefully and complete the information by the indicated deadline.


Permit to Teach


NCDPI will begin the process of issuing Permits to Teach for those teachers whose licenses expire on June 30, 2018 due to failure to pass required licensure exams. There are four major groups of teachers who are affected by the exam requirements:

  • Educator Preparation Completers with an IPL that expires June 30, 2018 without a passing score on required exam(s)
  • Lateral Entry Completers with a LE license that expires June 30, 2018 without a passing score on required exam(s)
  • Educator Preparation Completers with an IPL that expires June 30, 2019 without a passing score on required exam(s)
  • Educator Preparation Completers with an IPL that expires June 30, 2020 without an attempt on required exam(s).

In order for these teachers to be issued a Permit to Teach (PtT), the LEA or charter school must verify that the teacher is “effective”. LEAs and charter schools may establish their own criteria for determining effectiveness for requesting the permit to teach.


Please find the attached spreadsheet (Request for Permit to Teach) for identifying employees for whom the LEA/charter school is seeking a Permit to Teach.

There are nine fields that need to be completed for each employee for whom a PtT is requested. To the right of the nine fields is a text box which explains the appropriate input for each field. Please note that you must enter the name(s) of the employee exactly as it appears on the license. Additionally, you must enter the state UID (not your local employee number) and the license number for each employee.

We prefer both the UID and license number, but we can process the request with either of these fields. We cannot process the request for a PtT without a UID or license number for the employee.

Once the spreadsheet is complete, the file will contain personally identifiable information (PII) for the employees.

The spreadsheet cannot be emailed back to NCDPI, it must be transmitted securely via the HR Secure Shell. If you do not know how to access the HR Secure Shell, please email for instructions.

Access will only be granted to the Personnel Administrator, Associate Superintendent, or Superintendent listed for the LEA in EDDIE.

For charter schools, only the Charter School Director listed in EDDIE may request access to the secure shell.


In order to ensure processing the licenses in time for the 2018-19 school year, please submit your completed spreadsheets to the HR Secure Shell by 8:00 AM on Monday August 19, 2018 (or sooner)


Residency License Flowcharts

NCDPI has received numerous questions from the field regarding the residency license flowcharts. The confusion centers on the inclusion of passing the licensure exam in the requirements for a Permit to Teach or Emergency License.

The intent was not to suggest that passing the licensure exam(s) was a requirement for these licenses, but that a candidate could hold these licenses even if he/she had passed the required exam(s). There might be a situation where a candidate for licensure has passed the test but may not meet the requirements for admission to an EPP (e.g., insufficient GPA).

LEAs and charter schools have the flexibility to request a PtT or Emergency License in order to prepare the candidate for admission to an EPP. Please find the revised flowchart that clarifies the issue.  As always, if you have any questions about the process, please contact NCDPI.



Thomas R. Tomberlin

Director, School Research, Data, and ReportingOffice of the Deputy State Superintendent






Professional Development

Crisis Prevention Training Updates



Please see the attached Memorandum regarding professional development guidance and training around crisis prevention for schools. If you have questions, feel free to contact your Regional IABS or Behavior Support Consultant.




NC Professional Development

Professional Development: Supporting Students with Learning Disabilities in the General Education Classroom


To: Lead Administrators, Charter Schools - Professional Development Opportunity

For further information, contact Lynne Loeser ( or 919-807-3980.




Changes to DMA LEA Medicaid Clinical Coverage Policy 10-C


 The attached Memorandum summarizes key changes to the LEA policy posted by the NC Division of Medical Assistance (DMA).


Teacher Mini-Grants for Aquarium Programs


The Aquarium Scholars program is a partnership between the North Carolina Aquariums, North Carolina public schools, the nonprofit North Carolina Aquarium Society, and the Friday Institute at North Carolina State University; through which private donors fund access to science, technology, engineering, and math-based Aquarium education programs for Title I Schools across the state.


Applications are due by September 15, 2018. Click here to learn more and apply!



Thank you multicolor

OCS West Regional Huddle Highlights

Thank you to Pine Lake Prep for hosting the OCS West Regional Huddle!  


The Office of Charter Schools would like to give a HUGE shout out to Andrew Moceri and the team at Pine Lake Preparatory in Mooresville, NC.

On Thursday, July 26th, Pine Lake Prep hosted the OCS West Regional Huddle for charter school leaders, staff, and board members from around the state.

The day was filled with informational sessions, best practices, networking, leadership roundtables, and even a demonstration from the Pine Lake SPORK robotics team.

The success of the huddle would not have been possible without such a great partner. Thank you!



Let me know if you have any questions!





Jay Whalen

Office of Charter Schools

NC Department of Public Instruction

6307 Mail Service Center

Raleigh, NC 27699-6307

(919) 807-3495 (w)

(919) 807-3496 (f)


Charter School Web Links


Memo: 2018-19 Participation in Field Tests and Special Studies


NCDPI Web Links


First Friday -- August 2018


Consent for Release of Contact Information for Students with Certain Disabilities


16 Districts Share $800,000 in Coding and Mobile App Grants


NC Students Shine at National Leadership and Skills Conference