Office of Charter Schools Weekly Newsletter for July 27, 2018

Having trouble viewing this email? View it as a Web page.

Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events


August 1 - 2, 2018

State Board of Education Meeting


July 30 - August 1, 2018

2018 NC PowerSchool Summer Conference


Action Items Due


July 27, 2018

Renewals due for 2020 (See attached list of schools)



Future Action Items


August 7, 2018

EC Directors' Webinar - 10:00 - 11:00 am


August 22, 2018

Exceptional Children IDEA 611 Grant and Fiscal Accountability Training


August 30, 2018

Extension of Performance Framework Submission


October 2, 2018

EC Directors' Webinar - 10:00 - 11:00 am


November 14 - 16, 2018

EC Conference


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00 am



NCDPI Office of Charter Schools (OCS) Updates

Renewals 2020


The following schools are due for renewal in 2020.  Please submit renewal requests on your school’s letterhead to Shaunda Cooper by email attachment to, no later than July 27, 2018.


34D        Carter G Woodson School

64A        Rocky Mount Preparatory

32D        Kestrel Heights School

92M       PreEminent Charter

65B         Wilmington Prep Academy

36C         Mountain Island Charter School

81B         Lake Lure Classical

91B         Henderson Collegiate

32R         Excelsior Classical Academy

32S         KIPP Durham College Prep

35B         Youngsville Academy

41K         Piedmont Classical High School

44A        Shining Rock Classical Academy: CFA

61M       Charlotte Lab School

61N        Queen City STEM School

61P         VERITAS Community School, CFA

70A        Northeast Academy of Aero Tech

74C         Winterville Charter Academy

93J          PAVE Southeast Raleigh Charter School

74B         Ignite Innovation Academy


Shaunda Cooper

Office of Charter Schools

Statewide School Renewals &

Professional Development


 2018 Virtual Open House

The North Carolina Virtual Public School invites you to its 2018 Virtual Open House.


WhenTuesday, August 14, 11 AM - 12 PM or Thursday, August 16, 7 PM to 8 PM


This year we are offering two opportunities to attend the Annual Virtual Open House.  Please choose the date that works best for your schedule.


Where: The event will be hosted in an NCVPS online classroom. Details will be sent following registration.


Presenters: NCVPS staff, teachers, and students.


Topics: The presentation will include Who is NCVPS?, Teaching and Learning with NCVPS, Meet the Teacher, See the Classroom, Support All Around, and Q & As.


Audience: The NCVPS Open House is open to the public. While our presentations are geared toward parents and students in public schools, private schools, and home-schools, we have something for everyone.

Educators will learn about the NCVPS teaching and learning process.  The general public will discover what online learning is. 



August 14, 11 AM


August 16, 7  PM


NC Virtual Public Schools Logo

2018 NCDPI/PSUG PowerSchool Summer Conference

We are less than three weeks away from the start of the 2018 NC PowerSchool Summer Conference scheduled to take place July 30 through August 1, 2018, in Charlotte, NC! 


NCDPI Home Base Staff have partnered with the PowerSchool User Group to offer an abundance of coordinator-focused training, including hands-on workshops as requested by many of you.

This conference will include ½ day coordinator-only sessions that will be replacing PowerSchool updates that are normally held during the Summer Home Base Meet-ups. 

Please refer to these list of sessions for a preview of what will be offered. 

The registration fee of $399 includes: 

  • 2 1/2 days of great PSUG instructor sessions
  • Breakfast & lunch each day (Mon & Tue).  Breakfast only on Wednesday (half day)
  • Admission to the Vendor Expo (approx. 15 PowerSchool related vendor exhibitors)
  • Admission to the Vendor Reception for you & your adult guest
  • Special PowerSchool Coordinator Retreat
  • Abundant networking opportunities with PS users throughout the state of  North Carolina

For more registration details, please visit



The first round of Home Base Meet-Ups is scheduled for Monday, July 30 through Thursday, August 2. 


These collaborative sessions are great opportunities for networking and sharing ideas.


Important:  This round of HBMUs will not include sessions pertaining to the PowerSchool application due to the PowerSchool Summer Conference that will be taking place during this time in Charlotte, NC. 


Targeted Audience:  LEA/Charter Leads/Admins for TNL/NCEES, Schoolnet and Canvas.



Please link to the 2018-19 July/August HBMU Invite for registration details and locations.


PowerSchool logo

Office of Civil Rights Coordinator Contacts in EDDIE - Due Tuesday, July 31, 2018

The Office of Civil Rights Data Collection (CRDC) will begin sometime in the 2018-2019 school year.  Data for the collection is from the previous year (School Year 2017-2018). 


To date, the Federal government has not published an official start date.  The NC DPI will notify the State once an announcement has been made.


LEAs and Charters must verify or update the EDDIE system with two Staff who have been identified as the 'Office of Civil Rights Coordinator'.  Delete records for OCR contacts no longer with your LEA/Charter. 


These staff are the technical contacts for the CRDC and will be responsible for running the PowerSchool CRDC Preview Report, verifying data, correcting and adding data to the Federal CRDC tool, and certifying in the Federal CRDC tool when the collection is complete.


LEAs and Charters are also strongly advised to verify or update the Student Information Coordinator contact as well.  Updates must be completed by the end of business, Tuesday, July 31, 2018


Contact information will be delivered by the NC DPI to the OCR on Wednesday, August 1, 2018. Brief instructions for updating EDDIE Contacts are located:


Please contact Terra Dominguez at with any questions you may have.


Mark your Calendar

Growing Success for North Carolina English Learners



Please follow this link to access the ESL/Title III Update


Contact Mrs. Xatli Stox at if you have any questions. 




NC Department of Public Instruction (NCDPI) Updates


School Mental Health Support Personnel grant application now available 

Deadline July 31


The 2018 School Mental Health Support Personnel grant application is now available. 


The School Mental Health Support Personnel grant program can provide all or a portion of the salary and benefits needed to employ additional school counselors, school nurses, school psychologists, and school social workers for the 2018-2019 school year.


Funds will be awarded by the State Superintendent through a competitive grant process and must be used to supplement, not supplant, state or non-state funds already provided. 


The application deadline is July 31, 2018.

If you have any questions, please email


EC Process Training Modules: Release #4


Attached- Version #1 (EC Division official) and Version #2 (local use powerpoint) for the following EC Process Training Module(s):

  • Module #4a:      Present Levels of Academic Achievement and Functional Performance (PLAAFP)
  • Module #5:        Reevaluation

Please note:

  • Version #1 has been locked with a password to prevent editing. When prompted for a password, select "Read Only" to view the EC Division powerpoint. These powerpoints are locked rather than converted to a .pdf due to the size of the document. The .pdf of these modules will be posted to the EC Division website at the following location:


  • Version #2 continues to allow for editing at the local level.


If there are questions, you may send them to so that a consistent response can be coordinated.



Exceptional Children

 2017-18 End of Year Data Submission for Indicators 7, 11, 12, and Exit


Please see the attached Memorandum regarding 2017-18 End of Year Data Submission and Due Dates.



Release: EC Forms


The EC Division is now releasing the next set of forms in .pdf. These forms are not form-fillable as the intention is view-only until the implementation of ECATS.



  • Communication Plan Worksheet
  • Extended School Year (ESY) Worksheet
  • Secondary Transition: Summary of Performance
  • Special Education Referral: Preschool

If there are questions, you may send them to so that a consistent response can be coordinated.



LICN-001 Policy Information


Greetings HR Directors:



At its July 5, 2018, meeting, the State Board of Education approved a number of policy recommendations related to LICN-001 (General Licensure Requirements).


The attached memo outlines those changes and provides guidance and clarification on the implementation of these policies. 


Key among these changes is the provision for LEAs and charter schools to request a permit to teach for those teachers who did not meet testing requirements for their licenses. Also, please find the attached power point slides that provide information on the residency license process.



Please read the memo carefully and contact our office if you have any questions or concerns.  



Thomas R. Tomberlin

Director, School Research, Data, and Reporting

Office of the Deputy State Superintendent

(O) 919-807-3440

(C) 617-686-6632

(F) 919-807-3388



Policy and Procedures


  NCETA Fall Conference


On Behalf of Melissa Bishop, Vice President of the North Carolina English Teachers Association 

The North Carolina English Teachers Association will take place at East Carolina University on October 4th and 5th.


On Thursday, there will be a reception for all attendees. On Friday, concurrent sessions will be offered.


Session proposals are due by September 7th.  Learn more about the conference by visiting NCETA's website


NCDPI will be offering two special sessions supporting the new ELA standards.


Flag Alert: Lowering of the US and NC Flags to half-staff for National Korean War Veterans Armistice Day



To: School Leaders


From: NC Superintendent Mark Johnson


Re: Flag Alert: Lowering of the US and NC Flags to half-staff for National Korean War Veterans Armistice Day



In honor of those who served, Gov. Roy Cooper has ordered all United States and North Carolina flags at state facilities be flown at half-staff from sunrise to sunset on Friday, July 27 for National Korean War Veterans Armistice Day.


The North Carolina Department of Military and Veteran Affairs estimates that over 100,000 North Carolinians served in the Korean War, resulting in more than 700 North Carolina casualties.


U.S. Flag