Office of Charter Schools Weekly Newsletter - July 20, 2018

Having trouble viewing this email? View it as a Web page.

Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events


July 20, 2018

New Applicant Training in Durham, NC

July 26, 2018

New Applicant Training in Mooresville, NC


August 1 - 2, 2018

State Board of Education Meeting



Action Items Due


July 27, 2018

Renewals due for 2020 (See attached list of schools)




Future Action Items



July 30 - August 1, 2018

2018 NC PowerSchool Summer Conference


August 7, 2018

EC Directors' Webinar - 10:00 - 11:00 am

August 22, 2018

Exceptional Children IDEA 611 Grant and Fiscal Accountability Training


August 30, 2018

Extension of Performance Framework Submission


October 2, 2018

EC Directors' Webinar - 10:00 - 11:00 am


November 14 - 16, 2018

EC Conference


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00 am



NCDPI Office of Charter Schools (OCS) Updates

Renewals 2020


The following schools are due for renewal in 2020.  Please submit renewal requests on your school’s letterhead to Shaunda Cooper by email attachment to, no later than July 27, 2018.


34D        Carter G Woodson School

64A        Rocky Mount Preparatory

32D        Kestrel Heights School

92M       PreEminent Charter

65B         Wilmington Prep Academy

36C         Mountain Island Charter School

81B         Lake Lure Classical

91B         Henderson Collegiate

32R         Excelsior Classical Academy

32S         KIPP Durham College Prep

35B         Youngsville Academy

41K         Piedmont Classical High School

44A        Shining Rock Classical Academy: CFA

61M       Charlotte Lab School

61N        Queen City STEM School

61P         VERITAS Community School, CFA

70A        Northeast Academy of Aero Tech

74C         Winterville Charter Academy

93J          PAVE Southeast Raleigh Charter School

74B         Ignite Innovation Academy


Shaunda Cooper

Office of Charter Schools

Statewide School Renewals &

Professional Development



Include Charter School Number with Charter School Name in Communications to NCDPI (For Charter Schools Only)


North Carolina has over 180 charter schools and several of the schools have similar names, so we ask you to please include your charter school number in all correspondence, preferably in the subject line.  This will minimize error and miscommunication.



Charter School check mark


2018 NCDPI/PSUG PowerSchool Summer Conference

We are less than three weeks away from the start of the 2018 NC PowerSchool Summer Conference scheduled to take place July 30 through August 1, 2018, in Charlotte, NC! 


NCDPI Home Base Staff have partnered with the PowerSchool User Group to offer an abundance of coordinator-focused training, including hands-on workshops as requested by many of you.

This conference will include ½ day coordinator-only sessions that will be replacing PowerSchool updates that are normally held during the Summer Home Base Meet-ups. 

Please refer to these list of sessions for a preview of what will be offered. 

The registration fee of $399 includes: 

  • 2 1/2 days of great PSUG instructor sessions
  • Breakfast & lunch each day (Mon & Tue).  Breakfast only on Wednesday (half day)
  • Admission to the Vendor Expo (approx. 15 PowerSchool related vendor exhibitors)
  • Admission to the Vendor Reception for you & your adult guest
  • Special PowerSchool Coordinator Retreat
  • Abundant networking opportunities with PS users throughout the state of  North Carolina

For more registration details, please visit



The first round of Home Base Meet-Ups is scheduled for Monday, July 30 through Thursday, August 2. 


These collaborative sessions are great opportunities for networking and sharing ideas.


Important:  This round of HBMUs will not include sessions pertaining to the PowerSchool application due to the PowerSchool Summer Conference that will be taking place during this time in Charlotte, NC. 


Targeted Audience:  LEA/Charter Leads/Admins for TNL/NCEES, Schoolnet and Canvas.



Please link to the 2018-19 July/August HBMU Invite for registration details and locations.




NC Professional Development

New Charter Grant Training Invite

Select Charter School Administrators

Select EC Coordinators/Lead Teachers

Select Finance Office Representative




This full day training will be in two parts.  The morning will be related to the Individuals with Disabilities Education Act (IDEA) 611 Grant and how to complete the application and the afternoon will relate to fiscal accountability. 

It is recommended that the LEA send a team of two consisting of the EC Coordinator/Lead teacher, the School Administrator, and/or the Finance Office Representative.  The training will be held at the DPI Education Building at 301 North Wilmington Street in Raleigh on August 22, 2018 from 9:00 am to 4:00 pm in Room 564.   


The EC grants training, scheduled from 9:00-12:00, is intended for all individuals who will be responsible for completing the IDEA 611 Grant for the first time.  The EC Grants training will be hands-on as LEAs are walked through how to complete the grant application.


The Fiscal Accountability training, scheduled from 1:00-4:00, will also be hands on and LEAs will receive information on preparing documentation for fiscal review.


To register follow this link:


Lunch will be available on your own at several locations within walking distance.  Parking is available in nearby lots for a daily fee.


If you have questions regarding content of this training please contact Kevin Allen by email at



 Office of Civil Rights Coordinator Contacts in EDDIE - Due Tuesday, July 31, 2018

The Office of Civil Rights Data Collection (CRDC) will begin sometime in the 2018-2019 school year.  Data for the collection is from the previous year (School Year 2017-2018). 


To date, the Federal government has not published an official start date.  The NC DPI will notify the State once an announcement has been made.


LEAs and Charters must verify or update the EDDIE system with two Staff who have been identified as the 'Office of Civil Rights Coordinator'.  Delete records for OCR contacts no longer with your LEA/Charter. 


These staff are the technical contacts for the CRDC and will be responsible for running the PowerSchool CRDC Preview Report, verifying data, correcting and adding data to the Federal CRDC tool, and certifying in the Federal CRDC tool when the collection is complete.


LEAs and Charters are also strongly advised to verify or update the Student Information Coordinator contact as well.  Updates must be completed by the end of business, Tuesday, July 31, 2018


Contact information will be delivered by the NC DPI to the OCR on Wednesday, August 1, 2018. Brief instructions for updating EDDIE Contacts are located:


Please contact Terra Dominguez at with any questions you may have.



NC Department of Public Instruction (NCDPI) Updates


2018-2019 Special Project Grant Applications


Special Project Grant Applications

Please see the attached Memorandum regarding access to special project grant applications and other pertinent documents.



If you have questions, please contact Lori Peterson at or (919) 807-3932.






Quick Reference Guides for new standards


The Quick Reference Guides for the North Carolina Standard Course of Study have been updated for the 2018-19 school year.

There are nine Quick Reference Guides available – one for each of the grade levels from kindergarten through 8th grade. 


The inclusion of standards for all subject areas within single, grade-specific documents is intended to make planning for instruction more efficient and may be particularly useful for educators teaching multiple disciplines or collaborating to plan integrated instruction. 


The guides are available for free download here, or you may order the guides by grade level through DPI Publication Sales.  



Quick Reference Guide


Preview of important changes to SBE Licensure policies


At its July 2018 meeting, the State Board of Education approved changes to the board’s licensure policy LICN-001 (General Licensure Requirements).  A link to the new policy is here (opens as a PDF).

Highlights of the policy changes include:


  • Any initially licensed teacher whose license expired June 30 due to failure to pass required licensure examinations is now eligible to receive a Permit to Teach for the 2018-2019 school year.    

  • This Permit to Teach is only available to teachers whose employing LEA verifies that they are effective teachers. Note that teachers on a Permit to Teach are paid at the A-00 salary level.
  • Effective July 1, all licensure exam scores must be sent directly to DPI. Only scores reported through the official testing vendors (Pearson or Praxis) may be used to satisfy licensure requirements.
  • Beginning with the 2018-19 school year, teachers will be deemed proficient if they achieve a rating of proficient or better on all five standards of NCEES. Proficiency on NCEES is a requirement for an educator to renew a continuing license.
  • Various changes to facilitate the shift from lateral entry to residency licenses.  By law, DPI shall no longer issue lateral-entry licenses after June 30, 2019.


Further guidance on all of these changes is forthcoming and will be sent to chief academic officers, HR directors, and finance directors.


Thank you for your patience as we work through the application of these policy changes. We are working diligently to bring you the guidance.



School Mental Health Support Personnel grant application now available 

Deadline July 31


The 2018 School Mental Health Support Personnel grant application is now available. 


The School Mental Health Support Personnel grant program can provide all or a portion of the salary and benefits needed to employ additional school counselors, school nurses, school psychologists, and school social workers for the 2018-2019 school year.


Funds will be awarded by the State Superintendent through a competitive grant process and must be used to supplement, not supplant, state or non-state funds already provided. 


The application deadline is July 31, 2018.

If you have any questions, please email




2017-18 End of Year Data Submission for Indicators 7, 11, 12, and Exit



Please see the attached Memorandum regarding 2017-18 End of Year Data Submission and Due Dates.




To: All Teachers and Administrators supporting English learners.



Welcome to the New School Year! We invite you to join us on August 7-9, 2018 for our Summer conference: Growing Success for English Learners.

This year's conference will be held at Greensboro College, 815 West Market Street, Greensboro, NC. 


The registration deadline is this Friday, July 20, 2018. 




The deadline to submit payment is July 27, 2018 (Contact Mrs. Linda Crouch at


if you need to make special arrangements).


Don't miss this event!


Start the year by collaborating and networking with other educators and learning strategies to support ALL students' language development!






English Learners Tree

In Case You Missed It

Charter School News Links


MCSAB Executive Director Job Description


School Mental Health Support Personnel Grant Program