NCDPI Office of Charter Schools (OCS) Updates
From the desk of the ....... Dave Machado, Director of OCS
To: Charter School Leaders
Subject: Extension of Performance Framework
Submission
I hope that the subject line of this
letter did not make you hit the delete button. I want to begin by taking full
responsibility for any confusion and/or stress our Performance Framework
communication may have caused you and your school.
In hindsight, a cover letter
should have been included with the first Performance Framework communication
you received.
The PF team looked at over 3000
documents that you all faithfully submitted and compared them to current General
Assembly statute,
State Board of Education policy, and the current charter
agreement. This deep dive into the content explains why the same documents that
have been submitted in the past may now be deemed non-compliant.
The purpose of
this review is to make sure all our schools have the most correct and up to
date policies required by the above mentioned and to assist in correcting the
deficiencies.
It is certainly not meant
to cause anxiety about non-compliance, and that is the reason there is a window
of correction. I do realize that many of
you are working with limited staff over the summer and that your boards may not
meet in July, so we have extended this
review window to August 30.
Many of you have contacted the PF team for
assistance and I encourage all our schools to do the same, we are here to help
you through this process, and to make sure you will be fully compliant come
your charter renewal.
Our office has been discussing better
ways to communicate with our stakeholders on the entire performance framework
process, the purpose of it, and the updates to policies, statute, and the
charter agreement that you need to be aware of.
I welcome your honest feedback on how we can
make this process as efficient to you as possible. With our portfolio
increasing to 186 schools this August, the performance Framework is a vital
part in our effort to support our schools.
Please contact me or anyone on the
PF team if you have any questions or need assistance.
PF Team:
Stephanie.clark@dpi.nc.gov
Danielle.allen@dpi.nc.gov
Ashley.baquero@dpi.nc.gov
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The Home Base End of Year (EOY) Process will begin Friday, June 29, 2018, at
5 p.m.
EOY begins today, June 29,
at 5 p.m. All Home Base applications will be taken offline to begin an
intensive process of data transitions. If you haven’t validated your data, you
still have time. Should issues arise when trying to correct errors discovered
during your validation run, contact the Home
Base Support Center immediately by submitting a ticket with the subject
line of “EOY 2018 – Validation Assistance Needed.”
Please adhere to the following
additional actions you need to take prior to EOY:
-
Commit
schedules if using PowerScheduler.
-
Create
School Calendars for all schools within the district.
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Assure all
state compliance reports are completed.
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Make sure
graduates are coded correctly (refer to QRDs, “ Early Graduates” and
“Summer Graduates”).
-
Run student
rank for all secondary students at least once before June 29.
-
Make sure
the PMR for 9th month collection has been run at least once and clear all
fatal exceptions prior to submitting. If you need assistance with making
corrections, contact the support center immediately.
-
Notify the
Home Base Support Center if the LEA’s/charter’s primary or secondary EOY
contact has changed since June 26.
NCDPI has created a GoTo
Webinar for primary and secondary EOY contacts to communicate with the Home
Base Team during the start of their EOY processing that begins on Saturday
morning, June 30 at 8:00 a.m. The registration link was emailed to all primary
and secondary EOY contacts this morning. If you are the primary or
secondary EOY contact, and you did not receive this email, please notify the
Home Base Support Center at (919) 807-4357 or submit a ticket with the
information cited above.
Again,
we thank you for your support and look forward to working with you in the new
year!
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Digital Learning and Media Inventory Due June 30:
The North Carolina Digital Learning and Media Inventory
deadline is June 30. The DLMI populates the NC School Report Card, the
Office of Civil Right federal report, and many other state and legislative
dashboards.
If you have not completed the NC DLMI, please do so.
The inventory can be found at https://schools.nc.gov/ncdlmi.
A users guide to support the completion of the DLMI can be found here: NC Digital Learning and Media Inventory User's Guide.
If you have any questions about gaining access, refer to the DLMI
Wiki.
Please take action to complete the DLMI by June 30, 2018. If you have any questions,
please email your regional Digital Teaching and Learning Consultant or Nathan
Craver at nathan.craver@dpi.nc.gov
School Safety Grants Program (SRO grants) application available
Attention School Leaders:
As you may know, this year the General Assembly worked with State
Superintendent Mark Johnson to launch a new School Safety Grants Program.
A
part of that program includes a funding opportunity for the training and/or
employment of school resource officers in North Carolina's elementary and middle
schools.
The application for funding, which will be awarded through a competitive
grant process, is linked below. The application deadline is July 13, 2018.
If you have any questions, please email schoolsafetygrants@dpi.nc.gov.
Kym Martin
Executive Director, N.C. Center for Safer Schools
http://www.ncpublicschools.org/cfss/law-enforcement/
SRO+Application+2018.pdf
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Renewals 2020
The following schools are due for
renewal in 2020. Please submit renewal requests on your school’s letterhead
to Shaunda Cooper by email attachment to Shaunda.Cooper@dpi.nc.gov,
no later than July 27, 2018.
34D
Carter G Woodson School
64A
Rocky Mount Preparatory
32D
Kestrel Heights School
92M
PreEminent Charter
65B
Wilmington Prep Academy
36C
Mountain Island Charter School
81B
Lake Lure Classical
91B
Henderson Collegiate
32R
Excelsior Classical Academy
32S
KIPP Durham College Prep
35B
Youngsville Academy
41K
Piedmont Classical High School
44A
Shining Rock Classical Academy: CFA
61M
Charlotte Lab School
61N
Queen City STEM School
61P
VERITAS Community School, CFA
70A
Northeast Academy of Aero Tech
74C
Winterville Charter Academy
93J
PAVE Southeast Raleigh Charter School
74B
Ignite Innovation Academy
Shaunda Cooper
Office of Charter Schools
Statewide School Renewals &
Professional Development
New Charter Grant Training Invite
Select Charter
School Administrators
Select EC Coordinators/Lead
Teachers
Select Finance Office
Representative
EXCEPTIONAL
CHILDREN IDEA 611 GRANT AND FISCAL ACCOUNTABILITY TRAINING
This full day training will be in two parts. The morning will be related to the
Individuals with Disabilities Education Act (IDEA) 611 Grant and how to
complete the application and the afternoon will relate to fiscal accountability.
It is recommended that the LEA send a team of
two consisting of the EC Coordinator/Lead teacher, the School Administrator,
and/or the Finance Office Representative.
The training will be held at the DPI Education Building at 301 North
Wilmington Street in Raleigh on August 22, 2018 from 9:00 am to 4:00 pm in Room
564.
The EC grants training, scheduled from 9:00-12:00, is intended for all
individuals who will be responsible for completing the IDEA 611 Grant for the
first time. The EC Grants training will
be hands-on as LEAs are walked through how to complete the grant application.
The Fiscal Accountability training, scheduled from 1:00-4:00, will also
be hands on and LEAs will receive information on preparing documentation for
fiscal review.
To register follow this link: https://docs.google.com/forms/d/1fiRfwC6aF0xeAcwTErKUhlpD4kldOy-3fH6k38LfMXQ/edit
Lunch will be available on your own at several locations within walking
distance. Parking is available in nearby
lots for a daily fee.
If you have questions regarding content of this training please contact
Kevin Allen by email at kevin.allen@dpi.nc.gov.
NC Department of Public Instruction (NCDPI) Updates
EC Process Training Modules
The EC Division is
coordinating the release of the EC Process Training Modules in order to support
the implementation of ECATS.
EC Process Training Modules: Release #1
Attached- Version #1 (EC
Division .pdf) and Version #2 (local use powerpoint) for the following EC
Process Training Module(s):
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Module
#1: Request to Excuse Required IEP Team
Members, Consent to Invite Outside Agencies, Invitation to IEP
Team Meeting
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Module
#2: Initial Referral, Consent for
Evaluation/Reevaluation
If there are questions,
you may send them to ECATS.Info@dpi.nc.gov
so that a consistent response can be coordinated.
EC Process Training Modules: Release #2
Attached- Version #1 (EC
Division .pdf) and Version #2 (local use powerpoint) for the following EC
Process Training Module(s):
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Module
#3: Eligibility, Consent for Services
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Module
#4b: Secondary Transition, Summary of Performance
If there are questions,
you may send them to ECATS.Info@dpi.nc.gov
so that a consistent response can be coordinated.
EC Process Training Modules: Release #3
Attached- Version #1 (EC
Division .pdf) and Version #2 (local use powerpoint) for the following EC
Process Training Module(s):
-
Module
#4c: Measurable Goals
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Module
#4d: Least Restrictive Environment, Extended School Year
If there are questions,
you may send them to ECATS.Info@dpi.nc.gov
so that a consistent response can be coordinated.
All NCDPI staff: Scholarship opportunities for this summer
The K-12
Program Areas-ESL/Title III, within the K-12 Standards, Curriculum and
Instruction Division is excited to offer the following scholarship opportunity
to all NCDPI staff, as a way to help you grow professionally and have a better
understanding of how to serve the English learner (EL) population, as you
support educators in our state.
-
July 16, 2018 -Workshop:
Boosting Achievement: Reaching Students with Interrupted or Minimal
Education
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August 7-9, 2018 -Growing Success
for English Learners Summer Conference
The scholarship covers
registration and travel (per State guidelines).
Please
visit this link or contact Ms. Xatli Stox
(xatli.stox@dpi.nc.gov) for
more information about scholarship opportunities for NCDPI staff this
summer.
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News Link
Governor's
School Enlivens Learning in Summer
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