Office of Charter Schools Weekly Newsletter for June 29, 2018

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491



Upcoming Events

July 19 - 20, 2018




July 26, 2018






Action Items Due


June 30, 2018

Spring Transportation Grant Recipients Submit Required Report to NCDPI


August 30, 2018

Extension of Performance Framework Submission

There will not be a Newsletter on next Friday, July 6th.  The Newsletter will resume on Friday, July 13th.



Future Action Items


July 15 - 17, 2018

NC Association for Public Charter Schools Conference


July 20, 2018

New Applicant Training in Durham, NC


July 26, 2018

New Applicant Training in Mooresville, NC


July 27, 2018

Renewals due for 2020 (See attached list of schools)


August 7, 2018

EC Directors' Webinar - 10:00 - 11:00 am


October 2, 2018

EC Directors' Webinar - 10:00 - 11:00 am


November 14 - 16, 2018

EC Conference


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00 am



NCDPI Office of Charter Schools (OCS) Updates

 From the desk of the ....... Dave Machado, Director of   OCS

  To:  Charter School Leaders

     Subject: Extension of Performance Framework 



I hope that the subject line of this letter did not make you hit the delete button. I want to begin by taking full responsibility for any confusion and/or stress our Performance Framework communication may have caused you and your school.

In hindsight, a cover letter should have been included with the first Performance Framework communication you received.


The PF team looked at over 3000 documents that you all faithfully submitted and compared them to current General Assembly statute,

State Board of Education policy, and the current charter agreement. This deep dive into the content explains why the same documents that have been submitted in the past may now be deemed non-compliant.

The purpose of this review is to make sure all our schools have the most correct and up to date policies required by the above mentioned and to assist in correcting the deficiencies.

It is certainly not meant to cause anxiety about non-compliance, and that is the reason there is a window of correction.  I do realize that many of you are working with limited staff over the summer and that your boards may not meet in July, so we have extended this review window to August 30.

Many of you have contacted the PF team for assistance and I encourage all our schools to do the same, we are here to help you through this process, and to make sure you will be fully compliant come your charter renewal.


Our office has been discussing better ways to communicate with our stakeholders on the entire performance framework process, the purpose of it, and the updates to policies, statute, and the charter agreement that you need to be aware of.

I welcome your honest feedback on how we can make this process as efficient to you as possible. With our portfolio increasing to 186 schools this August, the performance Framework is a vital part in our effort to support our schools.

Please contact me or anyone on the PF team if you have any questions or need assistance.


PF Team: 



READY Home Base

The Home Base End of Year (EOY) Process will begin Friday, June 29, 2018, at 5 p.m. 


EOY begins today, June 29, at 5 p.m. All Home Base applications will be taken offline to begin an intensive process of data transitions. If you haven’t validated your data, you still have time. Should issues arise when trying to correct errors discovered during your validation run, contact the Home Base Support Center immediately by submitting a ticket with the subject line of “EOY 2018 – Validation Assistance Needed.”

Please adhere to the following additional actions you need to take prior to EOY:

  1. Commit schedules if using PowerScheduler.
  2. Create School Calendars for all schools within the district.
  3. Assure all state compliance reports are completed.
  4. Make sure graduates are coded correctly (refer to QRDs, “ Early Graduates” and “Summer Graduates”).
  5. Run student rank for all secondary students at least once before June 29.
  6. Make sure the PMR for 9th month collection has been run at least once and clear all fatal exceptions prior to submitting. If you need assistance with making corrections, contact the support center immediately.
  7. Notify the Home Base Support Center if the LEA’s/charter’s primary or secondary EOY contact has changed since June 26.

NCDPI has created a GoTo Webinar for primary and secondary EOY contacts to communicate with the Home Base Team during the start of their EOY processing that begins on Saturday morning, June 30 at 8:00 a.m. The registration link was emailed to all primary and secondary EOY contacts this morning.  If you are the primary or secondary EOY contact, and you did not receive this email, please notify the Home Base Support Center at (919) 807-4357 or submit a ticket with the information cited above.

Again, we thank you for your support and look forward to working with you in the new year!




Charter High School End Of Year Survey




Digital Learning and Media Inventory Due June 30:


The North Carolina Digital Learning and Media Inventory deadline is June 30.  The DLMI populates the NC School Report Card, the Office of Civil Right federal report, and many other state and legislative dashboards.


If you have not completed the NC DLMI, please do so.  The inventory can be found at A users guide to support the completion of the DLMI can be found here:  NC Digital Learning and Media Inventory User's Guide.  If you have any questions about gaining access, refer to the DLMI Wiki


Please take action to complete the DLMI by June 30, 2018. If you have any questions, please email your regional Digital Teaching and Learning Consultant or Nathan Craver at



School Safety Grants Program (SRO grants) application available

Attention School Leaders:


As you may know, this year the General Assembly worked with State Superintendent Mark Johnson to launch a new School Safety Grants Program.


A part of that program includes a funding opportunity for the training and/or employment of school resource officers in North Carolina's elementary and middle schools.



The application for funding, which will be awarded through a competitive grant process, is linked below. The application deadline is July 13, 2018.


If you have any questions, please email


Kym Martin

Executive Director, N.C. Center for Safer Schools





School Resource Officer

Renewals 2020


The following schools are due for renewal in 2020.  Please submit renewal requests on your school’s letterhead to Shaunda Cooper by email attachment to, no later than July 27, 2018.


34D        Carter G Woodson School

64A        Rocky Mount Preparatory

32D        Kestrel Heights School

92M       PreEminent Charter

65B         Wilmington Prep Academy

36C         Mountain Island Charter School

81B         Lake Lure Classical

91B         Henderson Collegiate

32R         Excelsior Classical Academy

32S         KIPP Durham College Prep

35B         Youngsville Academy

41K         Piedmont Classical High School

44A        Shining Rock Classical Academy: CFA

61M       Charlotte Lab School

61N        Queen City STEM School

61P         VERITAS Community School, CFA

70A        Northeast Academy of Aero Tech

74C         Winterville Charter Academy

93J          PAVE Southeast Raleigh Charter School

74B         Ignite Innovation Academy


Shaunda Cooper

Office of Charter Schools

Statewide School Renewals &

Professional Development


New Charter Grant Training Invite

Select Charter School Administrators

Select EC Coordinators/Lead Teachers

Select Finance Office Representative




This full day training will be in two parts.  The morning will be related to the Individuals with Disabilities Education Act (IDEA) 611 Grant and how to complete the application and the afternoon will relate to fiscal accountability. 

It is recommended that the LEA send a team of two consisting of the EC Coordinator/Lead teacher, the School Administrator, and/or the Finance Office Representative.  The training will be held at the DPI Education Building at 301 North Wilmington Street in Raleigh on August 22, 2018 from 9:00 am to 4:00 pm in Room 564.   


The EC grants training, scheduled from 9:00-12:00, is intended for all individuals who will be responsible for completing the IDEA 611 Grant for the first time.  The EC Grants training will be hands-on as LEAs are walked through how to complete the grant application.


The Fiscal Accountability training, scheduled from 1:00-4:00, will also be hands on and LEAs will receive information on preparing documentation for fiscal review.


To register follow this link:


Lunch will be available on your own at several locations within walking distance.  Parking is available in nearby lots for a daily fee.


If you have questions regarding content of this training please contact Kevin Allen by email at



NC Professional Development

NC Department of Public Instruction (NCDPI) Updates

EC Process Training Modules


The EC Division is coordinating the release of the EC Process Training Modules in order to support the implementation of ECATS.


EC Process Training Modules:  Release #1


Attached- Version #1 (EC Division .pdf) and Version #2 (local use powerpoint) for the following EC Process Training Module(s):

  • Module #1:      Request to Excuse Required IEP Team Members, Consent to Invite Outside Agencies, Invitation to IEP Team Meeting
  • Module #2:      Initial Referral, Consent for Evaluation/Reevaluation

If there are questions, you may send them to so that a consistent response can be coordinated.

EC Process Training Modules: Release #2

Attached- Version #1 (EC Division .pdf) and Version #2 (local use powerpoint) for the following EC Process Training Module(s):

  • Module #3:      Eligibility, Consent for Services
  • Module #4b:    Secondary Transition, Summary of Performance

If there are questions, you may send them to so that a consistent response can be coordinated.

EC Process Training Modules: Release #3


Attached- Version #1 (EC Division .pdf) and Version #2 (local use powerpoint) for the following EC Process Training Module(s):

  • Module #4c:      Measurable Goals
  • Module #4d:    Least Restrictive Environment, Extended School Year

If there are questions, you may send them to so that a consistent response can be coordinated.




All NCDPI staff: Scholarship opportunities for this summer

The K-12 Program Areas-ESL/Title III, within the K-12 Standards, Curriculum and Instruction Division is excited to offer the following scholarship opportunity to all NCDPI staff, as a way to help you grow professionally and have a better understanding of how to serve the English learner (EL) population, as you support educators in our state.


  • July 16, 2018 -Workshop: Boosting Achievement: Reaching Students with Interrupted or Minimal Education
  • August 7-9, 2018 -Growing Success for English Learners Summer Conference


The scholarship covers registration and travel (per State guidelines).


Please visit this link or contact Ms. Xatli Stox ( for more information about scholarship opportunities for NCDPI staff this summer.  




EL Support Conference

News Link


Governor's School Enlivens Learning in Summer