NCDPI Office of Charter Schools (OCS) Updates
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From the Desk of...........
I trust that everyone has finished another successful year
and is now planning for the 2018/2019 academic year. It has been busy here at
OCS also as we prepare for thirteen (13) new charter schools to join our
community in August bringing the total of charter schools in NC to one hundred
and eighty three (183).
The application for new charter schools opens June 28th
and closes September 28th. The General Assembly has passed several
laws that affect charter schools that we will be communicating in the next
several weeks.
We have added several new Consultants in our office that I know
you will enjoy working with. Here is a link to the OCS directory. http://www.ncpublicschools.org/charterschools/directory/
Thank you for all you do to serve the 100,000 students across the state.
I hope you take advantage of some quality family time over the summer and do
not hesitate to call our office if we can assist you in any way.
Dave Machado
Director of Office of Charter Schools
6303 Mail Service Center
Raleigh, NC 27699-6303
dave.machado@dpi.nc.gov
(P) 919-807-3490
(F) 919-807-3496
Renewals 2020
The following schools are due for
renewal in 2020. Please submit renewal requests on your school’s letterhead
to Shaunda Cooper by email attachment to Shaunda.Cooper@dpi.nc.gov,
no later than July 27, 2018.
34D
Carter G Woodson School
64A
Rocky Mount Preparatory
32D
Kestrel Heights School
92M
PreEminent Charter
65B
Wilmington Prep Academy
36C
Mountain Island Charter School
81B
Lake Lure Classical
91B
Henderson Collegiate
32R
Excelsior Classical Academy
32S
KIPP Durham College Prep
35B
Youngsville Academy
41K
Piedmont Classical High School
44A
Shining Rock Classical Academy: CFA
61M
Charlotte Lab School
61N
Queen City STEM School
61P
VERITAS Community School, CFA
70A
Northeast Academy of Aero Tech
74C
Winterville Charter Academy
93J
PAVE Southeast Raleigh Charter School
74B
Ignite Innovation Academy
Shaunda Cooper
Office of Charter Schools
Statewide School Renewals &
Professional Development
2017 - 2018 Special
Year End Processing – Required State Compliance Reporting –
Month 9, Principal
Monthly Report (PMR)
All LEAs and charter schools are
required to successfully submit the month 9 PMR report by COB on Monday, June
25, 2018.
The final Principal Monthly Report
for the school year 2017-18, month 9 PMR, executes a special processing routine
that re-evaluates all enrollment, membership, and attendance data posted to
date. This increases the accuracy of the final PMR and has the
potential to trigger PMR fatal error messages that were not previously
triggered.
The month 9 PMR must be run several
times to achieve a successful submission.
LEAs and charters are encouraged to
provide adequate time to work with the Home Base Support Center to correct any
issues.
The successful submission of the
month 9 PMR report is only achieved when all fatal exceptions and
student violations are resolved prior to the month end collection date.
The timely submission of the month
9 PMR report will avoid delaying the PowerSchool End-of-Year process. A delay
in the PowerSchool End-of-Year process can have state-wide implications on the
availability of the 2018-19 PowerSchool.
If you need assistance with making
corrections, open a help desk ticket using the Web Portal at
https://nc-myit.us.onbmc.com/ (login
with your NCID), enter PMR EOY Request in the subject area, or call 919-807-4357.
This will ensure your issue is recorded and responded to in a timely manner.
The following resource links are
provided to assist with resolving PMR error messages:
- Calendar setup, invalid
school enrollment dates on the student’s Transfer Info Screen or invalid
class enrollment dates on the All Enrollment Screen Calendar:
http://www.nc-sis.org/Documents/recent_emails/Calendar_Change_Process_External.pdf
Question concerning the month 9 PMR
special processing should be addressed to LaShon Creech,
School Business Division, LaShon.Creech@dpi.nc.gov
or 919-807-3727.
PowerSchool EOY Reminders
Calendar Setup for
2018-2019 - NEW FOR 2018
ECATS will be extracting calendar
information from all schools prior to EOY. All fields on the Calendar
Setup page for all schools must be populated with accurate information from
your 2018-2019 school calendar.
IMPORTANT: It is
necessary for all schools to complete their calendar setup prior to June
29, 2018. However, do NOT set up your school
calendar until after you have committed or copied over your master schedule.
Update Your EOY Contact
Information
If you have not updated your LEA or
charter school information in the EOY Contacts page, please do so
now. Amendments to the EOY Contacts page in PowerSchool have been
made to further improve the collection of this information. The following
fields and the associated text were either added/removed or enhanced.
1. Removed: Who is running?
2. Added: Calendar widget for date
selection
3. Enhancement: Requiring special
format for Phone Number field.
4. Enhancement: Enabling the
acceptance of an apostrophe in the page which in the past prevented the page
from loading.
The EOY Contacts Page QRD has
been updated to include these and other important updates for logging in.
Please reference this document as you update your EOY contacts.
Begin Validating Your
Data
Schools may begin performing their
school enrollment (Start > System Reports > System > School Enrollment
Audit) and section enrollment (Start> Reports > Run Reports > Section
Enrollment Audit) for accuracy. Links to section and school enrollment
documentation on PowerSource are below. If you are unable to access
PowerSource, please click on the pdf documents.
End of Year Guide and
Webinar Updates
Please begin
reviewing the EOY information available on the NC SIS website’s EOY page. Recently
updated documents include the EOY Guide, EOY Webinar, EOY Presentation and EOY Q & A logs. Visit
this page frequently for updates.
e-Transcripts
Processing of e-transcripts by CFNC and PowerSchool has resumed as of
Wednesday, June 13. It is critical that all final marks are stored
and all graduates have their diploma issued date populated on the student
academics screen within PowerSchool.
As a reminder, e-Transcripts can be requested in advance by students. CFNC automatically processes
these requests when two conditions are met:
-
Ten days has passed since the
end of the student’s term.
-
The student has a diploma
issued date populated within PowerSchool.
Incomplete transcripts are the result of final marks not being stored
before the ten days has elapsed AND students having their diploma issued date
populated within PowerSchool. In order to avoid this, schools must store
grades within the ten day period to allow for proper processing. Students’
whose diploma issued date is not populated are also unable to receive
transcripts. Requests where no diploma issued date is found are
automatically re-queued to run three days later. Three attempts are
automatically made (over nine days) before the request fails and notifies the
student.
Charter High School End Of Year Survey
https://forms.office.com/Pages/ResponsePage.aspx?id=YZyehLvwg026X0tTN2ZM91-8ruMwK9NFlb7FVciXfwtUQlBQVVUxNVpaNDRRWjRaTENORkU2Q0lQVC4u
NC Department of Public Instruction (NCDPI) Updates
School Financial
Reporting
FINANCIAL AND BUSINESS SERVICES
SCHOOL BUSINESS DIVISION
All Charter Schools were sent
correspondence on September 21, 2017 on the new Electronic Manage File Transfer
Service (eMFTS) process and the WinSCP application. As a refresher, the eMFTS
process will enhance the way Charter Schools view and download their UERS/MFR
files. The reports will now be viewed via WinSCP which is an application that
allows file transfers between PCs. WinSCP can also be used to transport
other files as needed. Attached instructions on how to download the WinSCP
application were included in the correspondence. The recommended date to
complete the download was September 26, 2017.
NCDPI is requesting all Finance
Officers download and save any historical reports that they would like to keep
for their records from WS-FTP before all access to the network folders is
removed. The network folders can be found on J:\SCHFTP\ XXX. (XXX represents
the Charter School Number) The network folders will no longer be available after
June 30, 2018.
In order for this to be a successful transition, we need your support. Please
retrieve the reports by Tuesday, June 26, 2018 so that we can begin
implementing this new process
MEMO: Completing the Digital Learning Progress Rubric by August 15
Please see the memo linked below from Dr. Maria Pitre-Martin regarding the
requirement to complete the N.C. Digital Learning Progress Rubric by
August 15.
MEMO: Completing the Digital Learning Progress Rubric by August
15
All NCDPI staff: Scholarship opportunities for this summer
The K-12
Program Areas-ESL/Title III, within the K-12 Standards, Curriculum and
Instruction Division is excited to offer the following scholarship opportunity
to all NCDPI staff, as a way to help you grow professionally and have a better
understanding of how to serve the English learner (EL) population, as you
support educators in our state.
-
July 16, 2018 -Workshop:
Boosting Achievement: Reaching Students with Interrupted or Minimal
Education
-
August 7-9, 2018 -Growing Success
for English Learners Summer Conference
The scholarship covers
registration and travel (per State guidelines).
Please
visit this link or contact Ms. Xatli Stox
(xatli.stox@dpi.nc.gov) for
more information about scholarship opportunities for NCDPI staff this
summer!
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Making sure you are aware of Section 11 in this bill H977.
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Other News
Thank You for Opting into Home Base!
“The DTL Home Base team would like
to thank all 115 LEAs and many, many charters who opted into Home Base!
We look forward to another spectacular year of serving you with our Home Base
tools.
Remember to stay connected with us by visiting our Home Base website and joining us on twitter @NCHomeBase. Also, stay informed by signing
up to receive our monthly Home Base Bulletins that will resume during
the month of August.”
Again, thank you for your help in spreading the word!
Yolanda
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