Office of Charter School Weekly Newsletter - JUNE 15, 2018

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491


Action Items Due


June 25, 2018

Month 9 PMR  (Principal Monthly Report)


June 30, 2018

Spring Transportation Grant Recipients Submit Required Report to NCDPI



Future Action Items


June 28, 2018

New Charter School Application Available


July 15 - 17, 2018

NC Association for Public Charter Schools Conference


July 27, 2018

Renewals due for 2020 (See attached list of schools)


August 7, 2018

EC Directors' Webinar - 10:00 - 11:00 am


October 2, 2018

EC Directors' Webinar - 10:00 - 11:00 am


November 14 - 16, 2018

EC Conference


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00 am




Charter School Important Events


Save the Dates:

  •  July 19 - 20, 2018

              FBS Conference at Sheraton Imperial Hotel and

              Convention Center  Durham, NC


              To register, click on the link below.




  • July 26, 2018

           OCS Regional Huddle (West)  Pine Lake Prep


            Charter School administrators and curriculum instructional specialists  interested in attending the Regional Huddle at

            Pine Lake Preparatory should register here.


  • July 20, 2018

             New Applicant Training in Durham, NC


            Register here for New Applicant Training on July 20, 2018 in Durham, NC.



  • July 26, 2018

           New Applicant Training in Mooresville, NC


           Register here for New Applicant Training on July 26, 2018 in Mooresville, NC.






Don't Miss This

NCDPI  Office of Charter Schools (OCS) Updates


Renewals 2020


The following schools are due for renewal in 2020.  Please submit renewal requests on your school’s letterhead to Shaunda Cooper by email attachment to, no later than July 27, 2018.


34D        Carter G Woodson School

64A        Rocky Mount Preparatory

32D        Kestrel Heights School

92M       PreEminent Charter

65B         Wilmington Prep Academy

36C         Mountain Island Charter School

81B         Lake Lure Classical

91B         Henderson Collegiate

32R         Excelsior Classical Academy

32S         KIPP Durham College Prep

35B         Youngsville Academy

41K         Piedmont Classical High School

44A        Shining Rock Classical Academy: CFA

61M       Charlotte Lab School

61N        Queen City STEM School

61P         VERITAS Community School, CFA

70A        Northeast Academy of Aero Tech

74C         Winterville Charter Academy

93J          PAVE Southeast Raleigh Charter School

74B         Ignite Innovation Academy


Shaunda Cooper

Office of Charter Schools

Statewide School Renewals &

Professional Development



Charter Schools Only


Charter School ADM (Average Daily Membership) Projection System:

Phase II Final Verification - Initial ADM – Due June 1 – 15, 2018


The Charter School Average Daily Membership Projection System (CSADM) is an online system designed to assist each Charter School Administrator and Board Chair with improving the accuracy of key components in the budgeting process.


CSADM Phase II, Final Verification – Initial ADM will accept submissions beginning June 1, 2018 – June 15, 2018 only.


The Phase II data will be used for the first installment of the annual allotment and will be the maximum actual ADM that the school may be funded on for SY 2018-19.


Phase II Final Verification - Initial ADM submissions are required for:

  • current charter schools with 2017-18 school attendance, 
  • new charter schools approved by the State Board of Education to open July 1, 2018 and
  • new University of North Carolina (UNC) Laboratory schools scheduled to open July 1, 2018.


Charters are encouraged to review the Preliminary Phase II Review and Preparation Guidelines document .


The document serves as a guide to assist charters with determining if the ADM they plan to enter in Phase II may also require entering a student breakdown.

Previewing this document will minimize the time needed to complete the Phase II submission (June 1 – June 15, 2018).


Information about the CSADM Phases and how to subscribe is available at:  The Financial and Business Services, Charter Schools Financial Operations, CSADM  .

The CSADM is accessible at .


Question concerning CSADM should be addressed to Angela Harrison, School Business Division, or 919-807-3734.



2017 - 2018 Special Year End Processing – Required State Compliance Reporting –

Month 9, Principal Monthly Report (PMR)

All LEAs and charter schools are required to successfully submit the month 9 PMR report by COB on Monday, June 25, 2018.


The final Principal Monthly Report for the school year 2017-18, month 9 PMR, executes a special processing routine that re-evaluates all enrollment, membership, and attendance data posted to date.   This increases the accuracy of the final PMR and has the potential to trigger PMR fatal error messages that were not previously triggered.


The month 9 PMR must be run several times to achieve a successful submission.

LEAs and charters are encouraged to provide adequate time to work with the Home Base Support Center to correct any issues.


The successful submission of the month 9 PMR report is only achieved when all fatal exceptions and student violations are resolved prior to the month end collection date.


The timely submission of the month 9 PMR report will avoid delaying the PowerSchool End-of-Year process. A delay in the PowerSchool End-of-Year process can have state-wide implications on the availability of the 2018-19 PowerSchool.


If you need assistance with making corrections, open a help desk ticket using the Web Portal at  (login with your NCID), enter PMR EOY Request in the subject area, or call 919-807-4357.  This will ensure your issue is recorded and responded to in a timely manner.


The following resource links are provided to assist with resolving PMR error messages:



  •  Calendar setup, invalid school enrollment dates on the student’s Transfer Info Screen or invalid class enrollment dates on the All Enrollment Screen Calendar:


Question concerning the month 9 PMR special processing should be addressed to LaShon Creech,

School Business Division, or 919-807-3727.



June 15, 2018 Charter Message MTSS/ SLD Policy Changes

 MTSS Update/SLD Policy Changes





Processing of e-transcripts by CFNC and PowerSchool is scheduled to resume tomorrow, June 13 at 8:00 a.m.  As stated in a previous email, it is critical that all final marks are stored and all graduates have their diploma issued date populated on the student academics screen within PowerSchool prior to this date.


As a reminder, e-Transcripts can be requested in advance by students.  CFNC automatically processes these requests when two conditions are met:

  1. Ten days has passed since the end of the student’s term.
  2. The student has a diploma issued date populated within PowerSchool

Incomplete transcripts are the result of final marks not being stored before the ten days has elapsed AND students having their diploma issued date populated within PowerSchool.  In order to avoid this, schools must store grades within the ten day period to allow for proper processing.

Students’ whose diploma issued date is not populated are also unable to receive transcripts.  Requests where no diploma issued date is found are automatically re-queued to run three days later.  Three attempts are automatically made (over nine days) before the request fails and notifies the student.



Charter School Transportation Grant Link  -  Required form due June 30, 2018


Please click on this link and complete for the Spring Transportation Grant. Your attention to this matter will be greatly appreciated.






FCC Form 479 - Compliance with the Children's Internet Protection Act.  The link is listed below.





  •  Please complete this as one document; in other words if you fill it out and scan it, please scan as ONE document, not three.  Thank you.

  • Administrative Authority's Form Identifier:  This is something you make up - yes, you make it up.  We have some suggestions:    
  • LEA #, XX County/City Schools or
  • Charter #, XX Charter School/Academy

  • Block 1:  Name of Administrative Authority:  this is the name of your school/school district
  • Funding year is 2018
  • Address and contact at the LEA or charter - self explanatory


  • If you are an LEA you are already CIPA compliant - choose Box 6a
  • If you are a charter who has been on NCREN, you are also (most likely) CIPA compliant and you also choose Box 6a
  • If you are a NEW CHARTER, and are still BECOMING CIPA compliant, choose box 6b.



Under NO circumstances should you choose multiple boxes - either 6a or 6b.  Please do not check multiple boxes, and NEVER check Box 6c or 6d  


  • remember, either 6a (you are compliant) or 6b (you are working toward compliance).


  • Block 2, Item 7 and 8:  Please SIGN and DATE 
  • Print your name in item 9
  • Print your title in item 10
  • Print your phone number in item 11


 Please submit your FCC form 479 to Jeannene Hurley @


Charter High School End of the Year Survey


NC Department of Public Instruction (NCDPI) Updates

Documentation during CECAS/ECATS Transition Period

Please see the attached memorandum regarding use of templates to support service documentation recorded during CECAS/ECATS transition.

Questions or comments regarding the service documentation templates may be directed to the relevant consultant below:

Laurie Ray, PT Consultant, at 919-636-1827 or

Lauren Holahan, OT Consultant, at 919-428-7201 or  

Perry Flynn, SLP Consultant at 336-256-2005 or














Documenting Individualized Education Program (IEP) Services on Behalf of Students/Related Service Support Descriptions (RSSDs)


Please see the attached memo regarding IEP documentation of related services.

If you have questions, please contact: Perry Flynn, SLP consultant at 336-256-2005 or; Lauren Holahan, OT consultant at 919-428-7201 or or Laurie Ray, PT consultant at 919-636-1827 or






Reporting 2017-2018 Training Hours for Interpreters and Transliterators


Please see the attached memo regarding educational interpreters and cued language transliterators.

If you have questions, please contact Antwan Campbell at 919-807-3855 or




PRC 118 Autism Funding


Please see the attached memorandum PRC 118 Autism funding to assist with building capacity in improving services to students with Autism Spectrum Disorder. Any questions can be emailed to







Contracted Services for Students with Vision Impairment


Please see the attached memorandum regarding Contracted Services for Students with Vision Impairment.


If you have questions, contact Sherri Vernelson, Section Chief, Sensory Support and Assistive Technology,; or at 919-807-3982. You may also contact  your regional consultant.




English Learners Tree

All NCDPI staff: Scholarship opportunities for this summer

The K-12 Program Areas-ESL/Title III, within the K-12 Standards, Curriculum and Instruction Division is excited to offer the following scholarship opportunity to all NCDPI staff, as a way to help you grow professionally and have a better understanding of how to serve the English learner (EL) population, as you support educators in our state.


  • July 16, 2018 -Workshop: Boosting Achievement: Reaching Students with Interrupted or Minimal Education
  • August 7-9, 2018 -Growing Success for English Learners Summer Conference


The scholarship covers registration and travel (per State guidelines).


Please visit this link or contact Ms. Xatli Stox ( for more information about scholarship opportunities for NCDPI staff this summer!


NCDPI News Links:


 Students Compete in National Braille Challenge


Summer Lunch Program Mascot Visits Legislators