Charter School Important Events
Save the Dates:
FBS Conference at Sheraton Imperial Hotel and
Convention Center Durham, NC
To register, click on the link below.
http://www.ncpublicschools.org/fbs/conferences/
OCS Regional Huddle (West) Pine Lake Prep
Charter School administrators and
curriculum instructional specialists interested in attending the Regional
Huddle at
Pine Lake Preparatory should register here.
New Applicant Training in Durham, NC
Register here for New
Applicant Training on July 20, 2018 in Durham, NC.
New Applicant Training in Mooresville, NC
Register here for New
Applicant Training on July 26, 2018 in Mooresville, NC.
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NCDPI Office of Charter Schools (OCS) Updates
Renewals 2020
The following schools are due for
renewal in 2020. Please submit renewal requests on your school’s letterhead
to Shaunda Cooper by email attachment to Shaunda.Cooper@dpi.nc.gov,
no later than July 27, 2018.
34D
Carter G Woodson School
64A
Rocky Mount Preparatory
32D
Kestrel Heights School
92M
PreEminent Charter
65B
Wilmington Prep Academy
36C
Mountain Island Charter School
81B
Lake Lure Classical
91B
Henderson Collegiate
32R
Excelsior Classical Academy
32S
KIPP Durham College Prep
35B
Youngsville Academy
41K
Piedmont Classical High School
44A
Shining Rock Classical Academy: CFA
61M
Charlotte Lab School
61N
Queen City STEM School
61P
VERITAS Community School, CFA
70A
Northeast Academy of Aero Tech
74C
Winterville Charter Academy
93J
PAVE Southeast Raleigh Charter School
74B
Ignite Innovation Academy
Shaunda Cooper
Office of Charter Schools
Statewide School Renewals &
Professional Development
Charter Schools Only
Charter School ADM (Average Daily
Membership) Projection System:
Phase II Final Verification -
Initial ADM – Due June 1 – 15, 2018
The Charter School Average Daily
Membership Projection System (CSADM) is an online system designed to assist
each Charter School Administrator and Board Chair with improving the accuracy
of key components in the budgeting process.
CSADM Phase II, Final Verification – Initial
ADM will accept submissions beginning June 1, 2018 – June 15, 2018 only.
The Phase II data will be used for
the first installment of the annual allotment and will be the maximum actual
ADM that the school may be funded on for SY 2018-19.
Phase II Final Verification -
Initial ADM submissions are required for:
- current charter schools with
2017-18 school attendance,
- new charter schools approved by
the State Board of Education to open July 1, 2018 and
- new University of North
Carolina (UNC) Laboratory schools scheduled to open July 1, 2018.
Charters are encouraged to review
the Preliminary Phase II Review and Preparation Guidelines document http://www.ncpublicschools.org/docs/fbs/charterschools/csadmphase2review.pdf
.
The document serves as a guide to
assist charters with determining if the ADM they plan to enter in Phase II may
also require entering a student breakdown.
Previewing this document will
minimize the time needed to complete the Phase II submission (June 1 – June 15,
2018).
Information about the CSADM Phases
and how to subscribe is available at: The Financial and Business
Services, Charter Schools Financial Operations, CSADM www.ncpublicschools.org/fbs/charterschools/
.
The CSADM is accessible at https://schools.nc.gov/csadm .
Question concerning CSADM should be
addressed to Angela Harrison, School Business Division, angela.harrison@dpi.nc.gov
or 919-807-3734.
2017 - 2018 Special
Year End Processing – Required State Compliance Reporting –
Month 9, Principal
Monthly Report (PMR)
All LEAs and charter schools are
required to successfully submit the month 9 PMR report by COB on Monday, June
25, 2018.
The final Principal Monthly Report
for the school year 2017-18, month 9 PMR, executes a special processing routine
that re-evaluates all enrollment, membership, and attendance data posted to
date. This increases the accuracy of the final PMR and has the
potential to trigger PMR fatal error messages that were not previously
triggered.
The month 9 PMR must be run several
times to achieve a successful submission.
LEAs and charters are encouraged to
provide adequate time to work with the Home Base Support Center to correct any
issues.
The successful submission of the
month 9 PMR report is only achieved when all fatal exceptions and
student violations are resolved prior to the month end collection date.
The timely submission of the month
9 PMR report will avoid delaying the PowerSchool End-of-Year process. A delay
in the PowerSchool End-of-Year process can have state-wide implications on the
availability of the 2018-19 PowerSchool.
If you need assistance with making
corrections, open a help desk ticket using the Web Portal at
https://nc-myit.us.onbmc.com/ (login
with your NCID), enter PMR EOY Request in the subject area, or call 919-807-4357.
This will ensure your issue is recorded and responded to in a timely manner.
The following resource links are
provided to assist with resolving PMR error messages:
- Calendar setup, invalid
school enrollment dates on the student’s Transfer Info Screen or invalid
class enrollment dates on the All Enrollment Screen Calendar:
http://www.nc-sis.org/Documents/recent_emails/Calendar_Change_Process_External.pdf
Question concerning the month 9 PMR
special processing should be addressed to LaShon Creech,
School Business Division, LaShon.Creech@dpi.nc.gov
or 919-807-3727.
June 15, 2018 Charter Message MTSS/ SLD Policy Changes
MTSS
Update/SLD Policy Changes
PowerSchool
Processing of e-transcripts by CFNC and
PowerSchool is scheduled to resume tomorrow, June 13 at 8:00 a.m.
As stated in a previous email, it is critical that all final marks are stored
and all graduates have their diploma issued date populated on the student
academics screen within PowerSchool prior to this date.
As a reminder, e-Transcripts can be requested in
advance by students. CFNC automatically processes
these requests when two conditions are met:
-
Ten days has passed since the end of the
student’s term.
-
The student has a diploma issued date
populated within PowerSchool
Incomplete transcripts are the
result of final marks not being stored before the ten days has elapsed AND
students having their diploma issued date populated within PowerSchool.
In order to avoid this, schools must store grades within the ten day period to
allow for proper processing.
Students’ whose diploma issued date is not
populated are also unable to receive transcripts. Requests where no
diploma issued date is found are automatically re-queued to run three days
later. Three attempts are automatically made (over nine days) before the
request fails and notifies the student.
Charter School
Transportation Grant Link - Required form due June 30, 2018
Please click on this link and
complete for the Spring Transportation Grant. Your attention to this matter will be greatly appreciated.
https://forms.office.com/Pages/ResponsePage.aspx?id=YZyehLvwg026X0tTN2ZM91FdURMqXPNNkc-eDe2WbeJUMVFZUzFJVEFMSU5MU0EwMkFZTEhEWUdKWi4u
FCC
Form 479 - Compliance with the Children's Internet Protection Act. The link is listed below.
https://bit.ly/2sPEh22
Instructions:
- Please complete
this as one document; in other words if you fill it out and
scan it, please scan as ONE document, not three. Thank
you.
- Administrative
Authority's Form Identifier: This is something you make up - yes,
you make it up. We have some suggestions:
- LEA #,
XX County/City Schools or
- Charter
#, XX Charter School/Academy
- Block 1: Name of
Administrative Authority: this is the name of your
school/school district
- Funding year is 2018
- Address and contact at
the LEA or charter - self explanatory
- Block 2, Item #6:
THIS IS VERY IMPORTANT - ONLY CHOOSE ONE CHECK BOX!!!
- If you
are an LEA you are already CIPA compliant - choose Box 6a
- If you
are a charter who has been on NCREN, you are also (most likely) CIPA
compliant and you also choose Box 6a
- If you
are a NEW CHARTER, and are still BECOMING CIPA compliant, choose box 6b.
Under
NO circumstances should you choose multiple boxes - either
6a or 6b. Please do not check multiple boxes,
and NEVER check Box 6c or 6d
-
remember,
either 6a (you are compliant) or 6b (you are working toward compliance).
- Block 2, Item 7 and 8:
Please SIGN and DATE
- Print your name in item
9
- Print your title in item
10
- Print your phone
number in item 11
Please submit your FCC form 479 to Jeannene Hurley @ Jeannene.hurley@dpi.nc.gov
Charter High School End of the Year Survey
https://forms.office.com/Pages/ResponsePage.aspx?id=YZyehLvwg026X0tTN2ZM91-8ruMwK9NFlb7FVciXfwtUQlBQVVUxNVpaNDRRWjRaTENORkU2Q0lQVC4u
NC Department of Public Instruction (NCDPI) Updates
Documentation during CECAS/ECATS Transition Period
Please
see the attached memorandum regarding use of templates to support service
documentation recorded during CECAS/ECATS transition.
Questions or comments regarding the
service documentation templates may be directed to the relevant consultant
below:
Laurie
Ray, PT Consultant, at 919-636-1827 or laurie_ray@med.unc.edu
Lauren
Holahan, OT Consultant, at 919-428-7201 or lauren_holahan@med.unc.edu
Perry
Flynn, SLP Consultant at 336-256-2005 or pfflynn@uncg.edu
Memo+-Supports+for+Related+Services+Documentation.doc
PT+Log+Entry+Screen.docx
OT+Log+Entry+Screen.docx
SLP+Log+Entry+Screen2018.docx
Documenting Individualized Education Program (IEP) Services on Behalf of Students/Related Service Support Descriptions (RSSDs)
Please see the attached memo regarding IEP documentation of
related services.
If you have questions, please contact: Perry Flynn, SLP
consultant at 336-256-2005 or pfflynn@uncg.edu; Lauren Holahan, OT
consultant at 919-428-7201 or lauren_holahan@med.unc.edu or Laurie Ray,
PT consultant at 919-636-1827 or laurie_ray@med.unc.edu.
Memo-RSSD-IEP.docx
Reporting 2017-2018 Training Hours for Interpreters and Transliterators
Please see the attached memo regarding educational interpreters
and cued language transliterators.
If you have questions, please contact Antwan
Campbell at 919-807-3855 or antwan.campbell@dpi.nc.gov.
Memo+Interpreter_transliterator+training+hours.doc
PRC 118 Autism Funding
Please
see the attached memorandum PRC 118 Autism funding to assist with building
capacity in improving services to students with Autism Spectrum Disorder. Any
questions can be emailed to ncauteam@gmail.com.
Memo-Autism+Funding+changes+6.11.18.doc
2018+PRC+118+AU+Funds.pdf
Contracted Services for Students with Vision Impairment
Please see the attached memorandum regarding Contracted Services for
Students with Vision Impairment.
If you have questions, contact Sherri
Vernelson, Section Chief, Sensory Support and Assistive Technology, sherri.vernelson@dpi.nc.gov; or
at 919-807-3982. You may also contact your regional consultant.
MEMO-+Contracted+Services+for+Students+with+Visual+Impairment+6.8.18.doc
All NCDPI staff: Scholarship opportunities for this summer
The K-12
Program Areas-ESL/Title III, within the K-12 Standards, Curriculum and
Instruction Division is excited to offer the following scholarship opportunity
to all NCDPI staff, as a way to help you grow professionally and have a better
understanding of how to serve the English learner (EL) population, as you
support educators in our state.
-
July 16, 2018 -Workshop:
Boosting Achievement: Reaching Students with Interrupted or Minimal
Education
-
August 7-9, 2018 -Growing Success
for English Learners Summer Conference
The scholarship covers
registration and travel (per State guidelines).
Please
visit this link or contact Ms. Xatli Stox
(xatli.stox@dpi.nc.gov) for
more information about scholarship opportunities for NCDPI staff this
summer!
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NCDPI News Links:
Students
Compete in National Braille Challenge
Summer
Lunch Program Mascot Visits Legislators
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