NCDPI Office of Charter Schools (OCS) Updates
Renewals 2020
The following schools are due for
renewal in 2020. Please submit renewal requests on your school’s letterhead
to Shaunda Cooper by email attachment to Shaunda.Cooper@dpi.nc.gov,
no later than July 27, 2018.
34D
Carter G Woodson School
64A
Rocky Mount Preparatory
32D
Kestrel Heights School
92M
PreEminent Charter
65B
Wilmington Prep Academy
36C
Mountain Island Charter School
81B
Lake Lure Classical
91B
Henderson Collegiate
32R
Excelsior Classical Academy
32S
KIPP Durham College Prep
35B
Youngsville Academy
41K
Piedmont Classical High School
44A
Shining Rock Classical Academy: CFA
61M
Charlotte Lab School
61N
Queen City STEM School
61P
VERITAS Community School, CFA
70A
Northeast Academy of Aero Tech
74C
Winterville Charter Academy
93J
PAVE Southeast Raleigh Charter School
74B
Ignite Innovation Academy
Shaunda Cooper
Office of Charter Schools
Statewide School Renewals &
Professional Development
2017 - 2018 Special
Year End Processing – Required State Compliance Reporting –
Month 9, Principal
Monthly Report (PMR)
All LEAs and charter schools are
required to successfully submit the month 9 PMR report by COB on Monday, June
25, 2018.
The final Principal Monthly Report
for the school year 2017-18, month 9 PMR, executes a special processing routine
that re-evaluates all enrollment, membership, and attendance data posted to
date. This increases the accuracy of the final PMR and has the
potential to trigger PMR fatal error messages that were not previously
triggered.
The month 9 PMR must be run several
times to achieve a successful submission.
LEAs and charters are encouraged to
provide adequate time to work with the Home Base Support Center to correct any
issues.
The successful submission of the
month 9 PMR report is only achieved when all fatal exceptions and
student violations are resolved prior to the month end collection date.
The timely submission of the month
9 PMR report will avoid delaying the PowerSchool End-of-Year process. A delay
in the PowerSchool End-of-Year process can have state-wide implications on the
availability of the 2018-19 PowerSchool.
If you need assistance with making
corrections, open a help desk ticket using the Web Portal at
https://nc-myit.us.onbmc.com/ (login
with your NCID), enter PMR EOY Request in the subject area, or call 919-807-4357.
This will ensure your issue is recorded and responded to in a timely manner.
The following resource links are
provided to assist with resolving PMR error messages:
- Calendar setup, invalid
school enrollment dates on the student’s Transfer Info Screen or invalid
class enrollment dates on the All Enrollment Screen Calendar:
http://www.nc-sis.org/Documents/recent_emails/Calendar_Change_Process_External.pdf
Question concerning the month 9 PMR
special processing should be addressed to LaShon Creech,
School Business Division, LaShon.Creech@dpi.nc.gov
or 919-807-3727.
Electronic Manage File
Transfer Service (eMFTS)
**All Charter Schools were sent correspondence
on September 21, 2017 on the new Electronic Manage File Transfer Service
(eMFTS) process and the WinSCP application. As a refresher, the
eMFTS process will enhance the way Charter Schools view and download their
UERS/MFR files.
The reports will now be viewed via WinSCP
which is an application that allows file transfers between PCs. WinSCP
can also be used to transport other files as needed. Attached instructions on
how to download the WinSCP application were included in the
correspondence. The recommended date to complete the download was September 26,
2017.
NCDPI is requesting all Finance Officers
download and save any historical reports that they would like to keep for their
records from WS-FTP before all access to the network folders is removed. The
network folders can be found on J:\SCHFTP\ XXX. (XXX represents the Charter
School Number) The network folders will no longer be available after June
30, 2018.
In order for this to be a successful
transition, we need your support. Please retrieve the reports by Tuesday,
June 26, 2018 so that we can begin implementing this new process. If
you have questions please contact Systems Accounting at systems_accounting@dpi.nc.gov.**
Charter Schools Only
Charter School ADM (Average Daily
Membership) Projection System:
Phase II Final Verification -
Initial ADM – Due June 1 – 15, 2018
The Charter School Average Daily
Membership Projection System (CSADM) is an online system designed to assist
each Charter School Administrator and Board Chair with improving the accuracy
of key components in the budgeting process.
CSADM Phase II, Final Verification – Initial
ADM will accept submissions beginning June 1, 2018 – June 15, 2018 only.
The Phase II data will be used for
the first installment of the annual allotment and will be the maximum actual
ADM that the school may be funded on for SY 2018-19.
Phase II Final Verification -
Initial ADM submissions are required for:
- current charter schools with
2017-18 school attendance,
- new charter schools approved by
the State Board of Education to open July 1, 2018 and
- new University of North
Carolina (UNC) Laboratory schools scheduled to open July 1, 2018.
Charters are encouraged to review
the Preliminary Phase II Review and Preparation Guidelines document http://www.ncpublicschools.org/docs/fbs/charterschools/csadmphase2review.pdf
.
The document serves as a guide to
assist charters with determining if the ADM they plan to enter in Phase II may
also require entering a student breakdown.
Previewing this document will
minimize the time needed to complete the Phase II submission (June 1 – June 15,
2018).
Information about the CSADM Phases
and how to subscribe is available at: The Financial and Business
Services, Charter Schools Financial Operations, CSADM www.ncpublicschools.org/fbs/charterschools/
.
The CSADM is accessible at https://schools.nc.gov/csadm .
Question concerning CSADM should be
addressed to Angela Harrison, School Business Division, angela.harrison@dpi.nc.gov
or 919-807-3734.
OCS Charter Applicant
Training Registration
July 20th https://bit.ly/2wqS8Bj
July 26th https://bit.ly/2jJj71v
OCS Regional Huddle -
West Registration
Charter School administrators and
curriculum instructional specialists interested in attending the Regional
Huddle at Pine Lake Preparatory should register here.
Charter School
Transportation Grant Link - Required form due June 30, 2018
Please click on this link and
complete for the Spring Transportation Grant.
https://forms.office.com/Pages/ResponsePage.aspx?id=YZyehLvwg026X0tTN2ZM91FdURMqXPNNkc-eDe2WbeJUMVFZUzFJVEFMSU5MU0EwMkFZTEhEWUdKWi4u
 FCC
Form 479 - Compliance with the Children's Internet Protection Act. The link is listed below.
https://bit.ly/2sPEh22
Instructions:
- Please complete
this as one document; in other words if you fill it out and
scan it, please scan as ONE document, not three. Thank
you.
- Administrative
Authority's Form Identifier: This is something you make up - yes,
you make it up. We have some suggestions:
- LEA #,
XX County/City Schools or
- Charter
#, XX Charter School/Academy
- Block 1: Name of
Administrative Authority: this is the name of your
school/school district
- Funding year is 2018
- Address and contact at
the LEA or charter - self explanatory
- Block 2, Item #6:
THIS IS VERY IMPORTANT - ONLY CHOOSE ONE CHECK BOX!!!
- If you
are an LEA you are already CIPA compliant - choose Box 6a
- If you
are a charter who has been on NCREN, you are also (most likely) CIPA
compliant and you also choose Box 6a
- If you
are a NEW CHARTER, and are still BECOMING CIPA compliant, choose box 6b.
Under
NO circumstances should you choose multiple boxes - either
6a or 6b. Please do not check multiple boxes,
and NEVER check Box 6c or 6d
-
remember,
either 6a (you are compliant) or 6b (you are working toward compliance).
- Block 2, Item 7 and 8:
Please SIGN and DATE
- Print your name in item
9
- Print your title in item
10
- Print your phone
number in item 11
|
NC Department of Public Instruction (NCDPI) Updates
Application for 2018
Summer Tuition Reimbursement
Please see the attached Memo and
Application regarding 2018 Tuition Reimbursement. Applications for summer
allocation awards must be received by August 18, 2018. If you have
any questions, contact Carol Moffitt, 919-807-3997 or carol.moffitt@dpi.nc.gov.
Application+Memo-Summer+Tuition+Reimbursement+Application.DOC
 Other News
NC Homeless Education Program (NCHEP)
Updates
McKinney-Vento data submission is
due June 15, 2018.
Data collection training materials
have been updated and are now posted on the NCHEP data collection web page.
Reminders:
- Review “Requested LEA Actions”
found on data collection page.
- Preschool and out-of-school siblings
of identified students should be captured in your data collection as soon
as possible to avoid conflict with any pre-enrollments for the coming
school year.
- Siblings with multiple program
school identifications (McKinney-Vento, CECAS, migrant) can be captured in
all relevant programs. Consult data collection FAQs (Multiple Program Identification
(CECAS or Migrant) or contact your program specialist with questions.
- If your LEA’s last school day occurs
after June 15th, and you have not already notified your program specialist,
please provide written notification as soon as possible. Please include:
- Name of Homeless Liaison with phone
number and email address
- LEA, charter school or lab school
name with LEA code
- Date of your last school day within
the current academic school year
- Data submissions are currently blocked
until May 1, 2018.
Program specialist contact information:
Email Paullett Wall or
phone (336) 315-7407 (Regions 1, 2, 3, 4)
Email Patricia Lentz or
phone (336) 315-7402 (Regions 5, 6, 7, 8)
LEA Website Posting – Updated Information
As mentioned in the Fall Regional
Compliance Forums, all LEAs are required under ESSA to have McKinney-Vento
information posted to your website.
Regular LEAs can visit the
NCHEP website to find the McKinney-Vento website information details.
Charter schools should note
that due to smaller student populations, there is no requirement to post specific
data counts to your website.
Instead, charter schools should
post a link to the NCHEP Profile web page (https://hepnc.uncg.edu/about/)
In addition to this link, please
provide the following:
- Homeless liaison name (first &
last)
- Homeless liaison contact information
(phone and email)
- State Coordinator’s name and phone
number: Lisa Phillips – 337-315-7491
- NCHEP website ( https://hepnc.uncg.edu/)
- Definition of “homeless” from McKinney-Vento
Act
|
NCDPI News Links
Weekly
Legislative Update - Friday, June 1, 2018
Weekly
Finance Newsletter - June 1, 2018
NCDPI
Global Education- June 5, 2018
Special
Project Funds at the EC Division Summer Institute at UNC-G on July 26th.
Changes Within the Organizational Structure of the IABS
Division
Documenting Individualized Education Program (IEP) Services
Memo+Interpreter_transliterator+training+hours.doc
Coordinated Early Intervening Services (CEIS) Permissive Use
Teacher
Working Conditions Survey Gets Record Response
NC ESSA
Plan Earns Federal Approval
Charter School Links
http://abc11.com/society/cary-teen-beekeeper-produces-award-winning-honey/3564465/
Charter
High School End of Year Survey Link
|
