NCDPI Office of Charter Schools (OCS) Updates
2017 - 2018 Special Year End Processing – Required State
Compliance Reporting –
Month 9, Principal Monthly Report (PMR)
All LEAs and
charter schools are required to successfully submit the month 9 PMR report by
COB on Monday, June 25, 2018.
The final
Principal Monthly Report for the school year 2017-18, month 9 PMR, executes a
special processing routine that re-evaluates all enrollment,
membership, and attendance data posted to date. This increases the accuracy of the
final PMR and has the potential to trigger PMR fatal error messages that were
not previously triggered.
The month 9 PMR must
be run several times to achieve a successful submission.
LEAs and charters
are encouraged to provide adequate time to work with the Home Base Support
Center to correct any issues.
The successful submission
of the month 9 PMR report is only achieved when all fatal exceptions and student violations are resolved prior to
the month end collection date.
The timely
submission of the month 9 PMR report will avoid delaying the PowerSchool End-of-Year
process. A delay in the PowerSchool End-of-Year process can have state-wide implications
on the availability of the 2018-19 PowerSchool.
If you need
assistance with making corrections, open a help desk ticket using the Web
Portal at
https://nc-myit.us.onbmc.com/ (login with your NCID),
enter PMR EOY Request in the subject area, or
call 919-807-4357. This will
ensure your issue is recorded and responded to in a timely manner.
The following
resource links are provided to assist with resolving PMR error messages:
-
Calendar
setup, invalid school enrollment dates on the student’s Transfer Info Screen or
invalid class enrollment dates on the All Enrollment Screen Calendar:
http://www.nc-sis.org/Documents/recent_emails/Calendar_Change_Process_External.pdf
Question
concerning the month 9 PMR special processing should be addressed to LaShon
Creech,
School Business
Division, LaShon.Creech@dpi.nc.gov or 919-807-3727.
Electronic Manage File Transfer
Service (eMFTS)
**All Charter Schools were sent
correspondence on September 21, 2017 on the new Electronic Manage File Transfer
Service (eMFTS) process and the WinSCP application. As a refresher, the eMFTS
process will enhance the way Charter Schools view and download their UERS/MFR
files.
The reports will now be viewed via WinSCP which is an application that
allows file transfers between PCs. WinSCP can also be used to transport other
files as needed. Attached instructions on how to download the WinSCP
application were included in the correspondence. The recommended date to
complete the download was September 26, 2017.
NCDPI is requesting all Finance
Officers download and save any historical reports that they would like to keep
for their records from WS-FTP before all access to the network folders is
removed. The network folders can be found on J:\SCHFTP\ XXX. (XXX represents
the Charter School Number) The network folders will no longer be available
after June 30, 2018.
In order for this to be a
successful transition, we need your support. Please retrieve the reports
by Tuesday, June 26, 2018 so that we can begin implementing this new
process. If you have questions please contact Systems Accounting at systems_accounting@dpi.nc.gov.**
Charter School’s Closing Procedures for Fiscal Year
2017-2018
To ensure all necessary personnel within the charter schools
receive the closing dates and procedures, an attachment will be sent to you from the financial business office for with charter
school’s closing procedures for fiscal year 2017-2018.
If you have questions about the closing procedures, please
contact Roxane Bernard at 919.807.3725 or
rbernard@dpi.state.nc.us
Charter Schools Only
Charter School ADM (Average Daily Membership) Projection
System:
Phase II Final
Verification - Initial ADM – Due June 1 – 15, 2018
The Charter School Average Daily Membership Projection
System (CSADM) is an online system designed to assist each Charter School
Administrator and Board Chair with improving the accuracy of key components in
the budgeting process.
CSADM Phase II, Final
Verification – Initial ADM will accept submissions beginning June 1, 2018 – June 15, 2018 only.
The Phase II data will be used for the first installment of
the annual allotment and will be the maximum actual ADM that the school may be
funded on for SY 2018-19.
Phase II Final Verification - Initial ADM submissions are
required for:
- current charter schools with 2017-18 school
attendance,
- new charter schools approved by the State Board of
Education to open July 1, 2018 and
- new University of North Carolina (UNC) Laboratory
schools scheduled to open July 1, 2018.
Charters are encouraged to review the Preliminary Phase II
Review and Preparation Guidelines document http://www.ncpublicschools.org/docs/fbs/charterschools/csadmphase2review.pdf
.
The document serves as a guide to assist charters with
determining if the ADM they plan to enter in Phase II may also require
entering a student breakdown.
Previewing this document will minimize the time needed to
complete the Phase II submission (June 1 – June 15, 2018).
Information about the CSADM Phases and how to subscribe is
available at: The Financial and Business Services, Charter Schools
Financial Operations, CSADM www.ncpublicschools.org/fbs/charterschools/
.
The CSADM is accessible at https://schools.nc.gov/csadm .
Question concerning CSADM should be addressed to Angela
Harrison, School Business Division, angela.harrison@dpi.nc.gov
or 919-807-3734.
Renewals 2020
The following schools are due
for renewal in 2020. Please submit renewal requests on your school’s
letterhead to Shaunda Cooper by email attachment to Shaunda.Cooper@dpi.nc.gov,
no later than July 27,2018.
34D
Carter G Woodson School
64A
Rocky Mount Preparatory
32D
Kestrel Heights School
92M
PreEminent Charter
65B
Wilmington Prep Academy
36C
Mountain Island Charter School
81B
Lake Lure Classical
91B
Henderson Collegiate
32R
Excelsior Classical Academy
32S
KIPP Durham College Prep
35B
Youngsville Academy
41K
Piedmont Classical High School
44A
Shining Rock Classical Academy: CFA
61M
Charlotte Lab School
61N
Queen City STEM School
61P
VERITAS Community School, CFA
70A
Northeast Academy of Aero Tech
74C
Winterville Charter Academy
93J
PAVE Southeast Raleigh Charter School
74B
Ignite Innovation Academy
Shaunda Cooper
Office of Charter Schools
Statewide School Renewals
&
Professional Development
OCS Charter Applicant Training Registration (FBS)
July 20th https://bit.ly/2wqS8Bj
July 26th https://bit.ly/2jJj71v
OCS Regional Huddle - West Registration
Charter School administrators and curriculum instructional specialists interested in attending the Regional Huddle at Pine Lake Preparatory should register here.
Charter School Transportation Grant Link - Required form due June 30, 2018
Please click on this link and complete for the Spring Transportation Grant.
https://forms.office.com/Pages/ResponsePage.aspx?id=YZyehLvwg026X0tTN2ZM91FdURMqXPNNkc-eDe2WbeJUMVFZUzFJVEFMSU5MU0EwMkFZTEhEWUdKWi4u
Important Information --
See Attachment : Integration of Academic and Behavior Systems
2018
IABS Changes Memo
EL Support Summer Conference:
Growing Success for English Learners - (Link listed below.)
bit.ly/NCELs18
ESL/Title
III - English Learner Updates - June 1, 2018
Follow link below for actions, resources,
and professional development opportunities for administrators, content area
teachers, and ESL staff that support English learners.
bit.ly/ESLupdate6181
 NC Department of Public Instruction (NCDPI) Updates
Application for 2018 Summer Tuition Reimbursement
Please see the attached Memo and Application regarding 2018 Tuition
Reimbursement. Applications for summer allocation awards must be received by
August 18, 2018. If you have any questions, contact Carol Moffitt,
919-807-3997 or carol.moffitt@dpi.nc.gov.
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2017-18 Data Submission for Table 2 - Federal Personnel Collection
Please
see the attached Memorandum regarding data submission for Table 2.
Other News
NC Homeless Education Program
(NCHEP) Updates
McKinney-Vento data
submission is due June 15, 2018.
Data collection training
materials have been updated and are now posted on the NCHEP data collection web page.
Reminders:
- Review “Requested LEA Actions” found
on data collection page.
- Preschool and out-of-school
siblings of identified students should be captured in your data collection
as soon as possible to avoid conflict with any pre-enrollments for the
coming school year.
- Siblings with multiple program school
identifications (McKinney-Vento, CECAS, migrant) can be captured in all
relevant programs. Consult data collection FAQs (Multiple Program
Identification (CECAS or Migrant) or contact your program specialist with
questions.
- If your LEA’s last school day
occurs after June 15th, and you have not already notified your program
specialist, please provide written notification as soon as possible.
Please include:
- Name of Homeless Liaison with
phone number and email address
- LEA, charter school or lab
school name with LEA code
- Date of your last school day
within the current academic school year
- Data submissions are currently
blocked until May 1, 2018.
Program specialist contact
information:
Email Paullett Wall or
phone (336) 315-7407 (Regions 1, 2, 3, 4)
Email Patricia Lentz or
phone (336) 315-7402 (Regions 5, 6, 7, 8)
LEA Website Posting – Updated
Information
As mentioned in the Fall
Regional Compliance Forums, all LEAs are required under ESSA to have
McKinney-Vento information posted to your website.
Regular LEAs can visit
the NCHEP website to find the McKinney-Vento website information details.
Charter schools should
note that due to smaller student populations, there is no requirement to post
specific data counts to your website.
Instead, charter schools
should post a link to the NCHEP Profile web page (https://hepnc.uncg.edu/about/)
In addition to this link,
please provide the following:
- Homeless liaison name (first
& last)
- Homeless liaison contact
information (phone and email)
- State Coordinator’s name and
phone number: Lisa Phillips – 337-315-7491
- NCHEP website ( https://hepnc.uncg.edu/)
- Definition of “homeless” from
McKinney-Vento Act
Charter School Links
North Carolina Homeless
Education Program
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