Office of Charter Schools Weekly Newsletter - May 25, 2018

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491


Upcoming Events

May 31, 2018

All Performance Framework Documents Reviewed


Future Action Items


June 5, 2018

EC Directors' Webinar - 10:00 - 11:00 am


June 12 - 13, 2018

New Charter School Leaders Institute


June 15, 2018

McKinney-Verito Data Submission

Home Base Opt-In


June 22, 2018

Final Opportunity - WS-FTP Historical Download


June 28, 2018

New Charter School Applications Available


July 15 - 17, 2018

NC Association for Public Charter Schools Conference


July 19 - 20, 2018

FBS Conference at Sheraton Imperial Hotel and Convention Center

4700 Emperor Blvd.  Durham, NC  27703


July 20, 2018

New Applicant Training in Durham, NC


July 26, 2018

New Applicant Training in Mooresville, NC

OCS Regional Huddle (West) -  Pine Lake Prep


July 27, 2018

Renewals due for 2020 (See attached list of schools)


August 7, 2018

EC Directors' Webinar - 10:00 - 11:00 am


October 2, 2018

EC Directors' Webinar - 10:00 - 11:00 am


November 14 -16, 2018

EC Conference


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00 am



NCDPI Office of Charter Schools (OCS) Updates

Pursuing the Destination: Leading from the Classroom


The Regional Education Facilitator team invites you to our third annual Beginning Teacher Summit, to be held the summer of 2018, at the following dates and locations:



Northeast – June 15 in Edenton

Southeast –June 21 in Snow Hill

North Central –June 13 in Zebulon

Sandhills – June 19 in Lumberton

Piedmont Triad – June 22 in Greensboro


Southwest – June 19 in Charlotte

Northwest – June 28 in Moravian Falls

West -  June 26 in Asheville 


For more information regarding a regional beginning teacher summit near you, please visit



The Eligible Schools Summary Report (ESSR)


The Eligible Schools Summary Report (ESSR) in PowerSchool is now open for data entry. ALL LEAs and charters in North Carolina report these data, regardless if the school receives Title I, Part A funds.

The ESSR Module in PowerSchool collects the total number of children enrolled in the school(s), the total number of low-income children, the Title I program that will be operated during the 2018-19 school year, and Community Eligibility Provision (CEP) participation.

Please note that there are no changes from the previous years’ collections. However, a PowerPoint presentation is available at to provide guidance for completing ESSR.  If you have any questions, please contact Donna Brown at


Roster Verification for Charter Schools


This is a link to the EVASS webinar.  Complete the verification form to view the recording.  Please contact Ms. Shaunda Cooper at, if you would like a copy of the spreadsheet mentioned in the webinar.



Electronic Manage File Transfer Service (eMFTS)


**All Charter Schools were sent correspondence on September 21, 2017 on the new Electronic Manage File Transfer Service (eMFTS) process and the WinSCP application. As a refresher, the eMFTS process will enhance the way Charter Schools view and download their UERS/MFR files.

The reports will now be viewed via WinSCP which is an application that allows file transfers between PCs.  WinSCP can also be used to transport other files as needed. Attached instructions on how to download the WinSCP application were included in the correspondence. The recommended date to complete the download was September 26, 2017. 



NCDPI is requesting all Finance Officers download and save any historical reports that they would like to keep for their records from WS-FTP before all access to the network folders is removed. The network folders can be found on J:\SCHFTP\ XXX. (XXX represents the Charter School Number) The network folders will no longer be available after June 30, 2018.



In order for this to be a successful transition, we need your support.  Please retrieve the reports by Tuesday, June 26, 2018 so that we can begin implementing this new process.  If you have questions please contact Systems Accounting at**


2017 - 2018 Special Year End Processing – Required State Compliance Reporting –

Month 9, Principal Monthly Report (PMR)


All LEAs and charter schools are required to successfully submit the month 9 PMR report by COB on Monday, June 25, 2018.


The final Principal Monthly Report for the school year 2017-18, month 9 PMR, executes a special processing routine that re-evaluates all enrollment, membership, and attendance data posted to date.   This increases the accuracy of the final PMR and has the potential to trigger PMR fatal error messages that were not previously triggered.


The month 9 PMR must be run several times to achieve a successful submission.

LEAs and charters are encouraged to provide adequate time to work with the Home Base Support Center to correct any issues.


The successful submission of the month 9 PMR report is only achieved when all fatal exceptions and student violations are resolved prior to the month end collection date.


The timely submission of the month 9 PMR report will avoid delaying the PowerSchool End-of-Year process. A delay in the PowerSchool End-of-Year process can have state-wide implications on the availability of the 2018-19 PowerSchool.


If you need assistance with making corrections, open a help desk ticket using the Web Portal at  (login with your NCID), enter PMR EOY Request in the subject area, or call 919-807-4357.  This will ensure your issue is recorded and responded to in a timely manner.


The following resource links are provided to assist with resolving PMR error messages:


ü  PMR exception code explanations and possible resolutions are available in the School Attendance and Student Accounting (SASA) Manual, Appendix B, Exceptions for PMR Data Review,  or

              The North Carolina Student Information System, PMR Validation Errors


ü  Calendar setup, invalid school enrollment dates on the student’s Transfer Info Screen or invalid class enrollment dates on the All Enrollment Screen Calendar:

Change Process available at


Question concerning the month 9 PMR special processing should be addressed to LaShon Creech,

School Business Division, or 919-807-3727.


Renewals 2020


The following schools are due for renewal in 2020.  Please submit renewal requests on your school’s letterhead to Shaunda Cooper by email attachment to, no later than July 27,2018.


34D        Carter G Woodson School

64A        Rocky Mount Preparatory

32D        Kestrel Heights School

92M       PreEminent Charter

65B         Wilmington Prep Academy

36C         Mountain Island Charter School

81B         Lake Lure Classical

91B         Henderson Collegiate

32R         Excelsior Classical Academy

32S         KIPP Durham College Prep

35B         Youngsville Academy

41K         Piedmont Classical High School

44A        Shining Rock Classical Academy: CFA

61M       Charlotte Lab School

61N        Queen City STEM School

61P         VERITAS Community School, CFA

70A        Northeast Academy of Aero Tech

74C         Winterville Charter Academy

93J          PAVE Southeast Raleigh Charter School

74B         Ignite Innovation Academy


Shaunda Cooper

Office of Charter Schools

Statewide School Renewals &

Professional Development



MTSS Charter Message

May 25, 2018

MTSS Communication Brief


Support for School Improvement


Eighty-five percent of charter schools across the state are engaged in professional development either through the NC MTSS Blended Learning Course or use of the MTSS School Based Modules to focus their leadership teams on school improvement around instruction, curriculum and the environment. In Module 1.1, participants focused on:


      Establishing common language and understanding around MTSS Core Support

      Preparation  for change

      Reflection  on the role of MTSS Problem-Solving Teams

      Completion of the MTSS Beliefs Survey


As teams completed this first section, they uploaded a team photo and shared their “compelling why” for the work. One school explained their purpose for this work in this way: “When ensuring that all students grow, the “compelling why” becomes “why not”?

We need to do whatever it takes to ensure the growth/development of every student and staff member.” You can find many more descriptions of why charter schools are engaging in this work in Module 1.1 on the Padlet Activity.

Just listen to this video to learn how to get started in the self-paced modules. Module 2 will be opening in June.

Please email the Integrated Academic and Behavior Systems team at with other questions.


Mark your Calendar

NC Department of Public Instruction (NCDPI) Updates

Application for 2018 Summer Tuition Reimbursement


Please see the attached Memo and Application regarding 2018 Tuition Reimbursement. Applications for summer allocation awards must be received by August 18, 2018.  If you have any questions, contact Carol Moffitt, 919-807-3997 or




Reminder: ECATS Webinar



Training is planned to provide EC Directors/Coordinators and Data Managers with the information they need to manage processes and data throughout the transition to ECATS.


The content will be delivered virtually and will be recorded for future review following the last webex.  A closed-captioned script will also be posted with the recording.


LEAs should plan to participate on one of the six available dates below.  Registration is not required.  The links below will direct you to the WebEx for that specific day and time.   





May 21st at 2pm

Click Here


May 22nd at 11am

Click Here


May 23rd at 2pm

Click Here


May 30th at 11am

Click Here


May 31st at 2pm

Click Here

CART (Closed-Caption) Available


June 1st at 1:30pm

Click Here

CART (Closed-Caption) Available


Other News

NC Department of Health and Human Services (DHHS) Updates


Annual Charter School Health Report Is Open


The Annual Charter School Health Report link is now open.  Reporting must be completed no later than June 1st, 2018.  The report is designed to assist in identifying resource needs for healthcare of students in charter schools.  Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3) and School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ).  You may click here to access the report link or copy and pasted the link below into your browser. 


A preparation worksheet is provided with the report questions.  All schools are encouraged to download the worksheet and mark the appropriate responses before beginning the online report survey. You may click here to access the worksheet or copy and paste the link provided below into your browser.  Once you have prepared your responses, save the document to your local computer. This worksheet cannot be accepted as your report. You will use it as a reference tool to enter your information into the online survey system.     


Annual Charter School Health Services Report –


Report Worksheet –   


Please contact Ms. Kristin Wike at with questions or concerns.


NC Homeless Education Program (NCHEP) Updates


McKinney-Vento data submission is due June 15, 2018. 

Data collection training materials have been updated and are now posted on the NCHEP data collection web page.




  • Review “Requested LEA Actions” found on data collection page.
  • Preschool and out-of-school siblings of identified students should be captured in your data collection as soon as possible to avoid conflict with any pre-enrollments for the coming school year.
  • Siblings with multiple program school identifications (McKinney-Vento, CECAS, migrant) can be captured in all relevant programs. Consult data collection FAQs (Multiple Program Identification (CECAS or Migrant) or contact your program specialist with questions.
  • If your LEA’s last school day occurs after June 15th, and you have not already notified your program specialist, please provide written notification as soon as possible. Please include:
  • Name of Homeless Liaison with phone number and email address
  • LEA, charter school or lab school name with LEA code
  • Date of your last school day within the current academic school year
  • Data submissions are currently blocked until May 1, 2018.


Program specialist contact information: 

Email Paullett Wall or phone (336) 315-7407  (Regions 1, 2, 3, 4) 

Email Patricia Lentz or phone (336) 315-7402 (Regions 5, 6, 7, 8)



LEA Website Posting – Updated Information



As mentioned in the Fall Regional Compliance Forums, all LEAs are required under ESSA to have McKinney-Vento information posted to your website.  

Regular LEAs can visit the NCHEP website to find the McKinney-Vento website information details

Charter schools should note that due to smaller student populations, there is no requirement to post specific data counts to your website.  

Instead, charter schools should post a link to the NCHEP Profile web page ( 

In addition to this link, please provide the following:


  • Homeless liaison name (first & last)
  • Homeless liaison contact information (phone and email)
  • State Coordinator’s name and phone number:  Lisa Phillips – 337-315-7491
  • NCHEP website  (
  • Definition of “homeless” from McKinney-Vento Act


NCDPI Newsletters


Superintendents' Weekly Message: May 22



May 2018 NC Public Schools Partners' Newsletter



Legislative Update  - 2018


Craven County School Leader Named Principal of the Year