NCDPI Office of Charter Schools (OCS) Updates
Pursuing the Destination: Leading
from the Classroom
The
Regional Education
Facilitator team invites you to our third annual Beginning Teacher
Summit, to be held the summer of 2018, at the following dates and
locations:
Northeast – June 15 in
Edenton
Southeast –June 21 in Snow
Hill
North Central –June 13 in
Zebulon
Sandhills – June 19 in
Lumberton
Piedmont Triad – June 22 in Greensboro
/Colfax
Southwest – June 19 in
Charlotte
Northwest – June 28 in
Moravian Falls
West - June 26 in Asheville
For
more information regarding a regional beginning teacher summit near you, please visit
http://btsummit.ncdpi.wikispaces.net/
The Eligible Schools Summary
Report (ESSR)
The Eligible Schools Summary
Report (ESSR) in PowerSchool is now open for data entry. ALL LEAs and
charters in North Carolina report these data, regardless if the school receives
Title I, Part A funds.
The ESSR Module in PowerSchool collects the total
number of children enrolled in the school(s), the total number of low-income
children, the Title I program that will be operated during the 2018-19 school
year, and Community Eligibility Provision (CEP) participation.
Please note
that there are no changes from the previous years’ collections. However, a
PowerPoint presentation is available at http://www.ncpublicschools.org/program-monitoring/data/ to
provide guidance for completing ESSR. If you have any questions, please
contact Donna Brown at donna.brown@dpi.nc.gov.
Roster Verification
for Charter Schools
This is a link to the EVASS webinar. Complete the verification form to view the
recording. Please contact Ms. Shaunda
Cooper at Shaunda.Cooper@dpi.nc.gov,
if you would like a copy of the spreadsheet mentioned in the webinar.
https://attendee.gotowebinar.com/register/1175653198757362945
Electronic Manage File Transfer
Service (eMFTS)
**All Charter Schools were sent
correspondence on September 21, 2017 on the new Electronic Manage File Transfer
Service (eMFTS) process and the WinSCP application. As a refresher, the eMFTS
process will enhance the way Charter Schools view and download their UERS/MFR
files.
The reports will now be viewed via WinSCP which is an application that
allows file transfers between PCs. WinSCP can also be used to transport other
files as needed. Attached instructions on how to download the WinSCP
application were included in the correspondence. The recommended date to
complete the download was September 26, 2017.
NCDPI is requesting all Finance
Officers download and save any historical reports that they would like to keep
for their records from WS-FTP before all access to the network folders is
removed. The network folders can be found on J:\SCHFTP\ XXX. (XXX represents
the Charter School Number) The network folders will no longer be available
after June 30, 2018.
In order for this to be a
successful transition, we need your support. Please retrieve the reports
by Tuesday, June 26, 2018 so that we can begin implementing this new
process. If you have questions please contact Systems Accounting at systems_accounting@dpi.nc.gov.**
2017 - 2018 Special Year End Processing – Required State
Compliance Reporting –
Month 9, Principal Monthly Report (PMR)
All LEAs and
charter schools are required to successfully submit the month 9 PMR report by
COB on Monday, June 25, 2018.
The final
Principal Monthly Report for the school year 2017-18, month 9 PMR, executes a
special processing routine that re-evaluates all enrollment,
membership, and attendance data posted to date. This increases the accuracy of the
final PMR and has the potential to trigger PMR fatal error messages that were
not previously triggered.
The month 9 PMR must
be run several times to achieve a successful submission.
LEAs and charters
are encouraged to provide adequate time to work with the Home Base Support
Center to correct any issues.
The successful submission
of the month 9 PMR report is only achieved when all fatal exceptions and student violations are resolved prior to
the month end collection date.
The timely
submission of the month 9 PMR report will avoid delaying the PowerSchool End-of-Year
process. A delay in the PowerSchool End-of-Year process can have state-wide implications
on the availability of the 2018-19 PowerSchool.
If you need
assistance with making corrections, open a help desk ticket using the Web
Portal at
https://nc-myit.us.onbmc.com/ (login with your NCID),
enter PMR EOY Request in the subject area, or
call 919-807-4357. This will
ensure your issue is recorded and responded to in a timely manner.
The following
resource links are provided to assist with resolving PMR error messages:
ü
PMR exception code explanations and
possible resolutions are available in the School Attendance and Student
Accounting (SASA) Manual, Appendix B, Exceptions for PMR Data Review, http://newdev.www.ncpublicschools.org/docs/fbs/accounting/manuals/sasa.pdf or
The North Carolina Student
Information System nc-sis.org, PMR Validation Errors
ü
Calendar
setup, invalid school enrollment dates on the student’s Transfer Info Screen or
invalid class enrollment dates on the All Enrollment Screen Calendar:
Change Process available at
http://www.nc-sis.org/Documents/recent_emails/Calendar_Change_Process_External.pdf
Question
concerning the month 9 PMR special processing should be addressed to LaShon
Creech,
School Business
Division, LaShon.Creech@dpi.nc.gov or 919-807-3727.
Renewals 2020
The following schools are due for renewal in 2020.
Please submit renewal requests on your school’s letterhead to Shaunda Cooper by
email attachment to Shaunda.Cooper@dpi.nc.gov,
no later than July 27,2018.
34D Carter G
Woodson School
64A Rocky Mount
Preparatory
32D Kestrel
Heights School
92M PreEminent Charter
65B
Wilmington Prep Academy
36C Mountain
Island Charter School
81B Lake
Lure Classical
91B
Henderson Collegiate
32R
Excelsior Classical Academy
32S KIPP
Durham College Prep
35B
Youngsville Academy
41K Piedmont
Classical High School
44A Shining Rock
Classical Academy: CFA
61M Charlotte Lab School
61N Queen City
STEM School
61P VERITAS
Community School, CFA
70A Northeast
Academy of Aero Tech
74C
Winterville Charter Academy
93J
PAVE Southeast Raleigh Charter School
74B Ignite
Innovation Academy
Shaunda Cooper
Office of Charter Schools
Statewide School Renewals &
Professional Development
MTSS Charter Message
May 25, 2018
MTSS Communication Brief
Support for School Improvement
Eighty-five percent of charter schools across the state are
engaged in professional development either through the NC MTSS Blended Learning
Course or use of the MTSS School Based Modules to focus their leadership teams
on school improvement around instruction, curriculum and the environment. In
Module 1.1, participants focused on:
●
Establishing common language and understanding
around MTSS Core Support
●
Preparation
for change
●
Reflection
on the role of MTSS Problem-Solving Teams
●
Completion of the MTSS Beliefs Survey
As teams completed
this first section, they uploaded a team photo and shared their “compelling
why” for the work. One school explained their purpose for this work in this
way: “When ensuring that all students grow, the “compelling why” becomes “why
not”?
We need to do whatever it takes to ensure the growth/development of every
student and staff member.” You can find many more descriptions of why charter
schools are engaging in this work in Module 1.1 on the Padlet Activity.
Just
listen to this video to learn how to get
started in the self-paced modules. Module 2 will be opening in June.
Please email the
Integrated Academic and Behavior Systems team at integratedsystems@dpi.nc.gov with other questions.
 NC Department of Public Instruction (NCDPI) Updates
Application for 2018 Summer Tuition Reimbursement
Please see the attached Memo and Application regarding 2018 Tuition
Reimbursement. Applications for summer allocation awards must be received by
August 18, 2018. If you have any questions, contact Carol Moffitt,
919-807-3997 or carol.moffitt@dpi.nc.gov.
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Reminder: ECATS
Webinar
Reminder:
Training is planned to
provide EC Directors/Coordinators and Data Managers with the information they
need to manage processes and data throughout the transition to ECATS.
The content will be delivered
virtually and will be recorded for future review following the last
webex. A closed-captioned script will also be posted with the recording.
LEAs should plan to
participate on one of the six available dates below. Registration is not
required. The links below will direct you to the WebEx for that specific
day and time.
Date
Link
May 21st at 2pm
Click Here
May 22nd at 11am
Click Here
May 23rd at 2pm
Click Here
May 30th at 11am
Click Here
May 31st at 2pm
Click Here
CART (Closed-Caption)
Available
June 1st at 1:30pm
Click Here
CART (Closed-Caption)
Available
Other News
NC Department of Health
and Human Services (DHHS) Updates
Annual Charter School Health
Report Is Open
The Annual Charter School
Health Report link is now open. Reporting must be completed no later
than June 1st, 2018. The report is designed to assist in
identifying resource needs for healthcare of students in charter schools.
Responses will be used to inform future training topics and to report on
compliance with required legislation and policies such as Care of Students with
Diabetes (§ 115C-375.3) and School Supply of Epinephrine Auto-Injectors (§
115C-375.2A ). You may click here to access the report
link or copy and pasted the link below into your browser.
A preparation worksheet is
provided with the report questions. All schools are encouraged to
download the worksheet and mark the appropriate responses before beginning the
online report survey. You may click here to access the worksheet or
copy and paste the link provided below into your browser. Once you have
prepared your responses, save the document to your local computer. This
worksheet cannot be accepted as your report. You will use it as a reference
tool to enter your information into the online survey system.
Annual Charter School Health
Services Report – https://www.surveygizmo.com/s3/4233886/2017-2018-Charter-School-Health-Annual-Report
Report Worksheet – https://surveygizmolibrary.s3.amazonaws.com/library/12181/20172018_Charter_EOYReport_Worksheet.docx
Please contact Ms. Kristin
Wike at kristin.wike@dhhs.nc.gov with
questions or concerns.
NC Homeless Education Program
(NCHEP) Updates
McKinney-Vento data
submission is due June 15, 2018.
Data collection training
materials have been updated and are now posted on the NCHEP data collection web page.
Reminders:
- Review “Requested LEA Actions” found
on data collection page.
- Preschool and out-of-school
siblings of identified students should be captured in your data collection
as soon as possible to avoid conflict with any pre-enrollments for the
coming school year.
- Siblings with multiple program school
identifications (McKinney-Vento, CECAS, migrant) can be captured in all
relevant programs. Consult data collection FAQs (Multiple Program
Identification (CECAS or Migrant) or contact your program specialist with
questions.
- If your LEA’s last school day
occurs after June 15th, and you have not already notified your program
specialist, please provide written notification as soon as possible.
Please include:
- Name of Homeless Liaison with
phone number and email address
- LEA, charter school or lab
school name with LEA code
- Date of your last school day
within the current academic school year
- Data submissions are currently
blocked until May 1, 2018.
Program specialist contact
information:
Email Paullett Wall or
phone (336) 315-7407 (Regions 1, 2, 3, 4)
Email Patricia Lentz or
phone (336) 315-7402 (Regions 5, 6, 7, 8)
LEA Website Posting – Updated
Information
As mentioned in the Fall
Regional Compliance Forums, all LEAs are required under ESSA to have
McKinney-Vento information posted to your website.
Regular LEAs can visit
the NCHEP website to find the McKinney-Vento website information details.
Charter schools should
note that due to smaller student populations, there is no requirement to post
specific data counts to your website.
Instead, charter schools
should post a link to the NCHEP Profile web page (https://hepnc.uncg.edu/about/)
In addition to this link,
please provide the following:
- Homeless liaison name (first
& last)
- Homeless liaison contact
information (phone and email)
- State Coordinator’s name and
phone number: Lisa Phillips – 337-315-7491
- NCHEP website ( https://hepnc.uncg.edu/)
- Definition of “homeless” from
McKinney-Vento Act
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