Office of Charter Schools Weekly Newsletter --- May 18, 2018

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491


Upcoming Events

May 18, 2018

Charter School Transportation Grant Spring Submission Due

May 20, 2018

New Charter School Leaders Institute Registration Due


Action Items Due

May 31, 2018

All Performance Framework Documents Reviewed


Future Action Items


June 5, 2018

EC Directors' Webinar - 10:00 - 11:00 am


June 12 - 13, 2018

New Charter School Leaders Institute


June 15, 2018

McKinney-Verito Data Submission

Home Base Opt-In


June 22, 2018

Final Opportunity - WS-FTP Historical Download


July 15 -17, 2018

NC Association for Public Charter Schools Conference


August 7, 2018

EC Directors' Webinar - 10:00 - 11:00 am


October 2, 2018

EC Directors' Webinar - 10:00 - 11:00 am


November 14 - 16, 2018

EC Conference


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00 am



NCDPI Office of Charter Schools (OCS) Updates

New Charter School Leaders Institute


Registration is now open for the New Charter School Leaders Institute.  This 2-day event will be held June 12-13 at the DPI Building in downtown Raleigh (301 N. Wilmington St.) from 8:00 to 5:00.  


Participants will have an opportunity to hear from experts from NCDPI, DHHS, DPS, and local charter schools on various topics.  Some of the topics will include the Multi-Tiered System of Support, School Safety, State Health Requirements, Legal Updates, and more! 


Please use this link to register: 


The registration deadline is Sunday, May 20.  Please contact Dr. Kebbler Williams at or 919-807-3598 for questions about the Institute.


 Pursuing the Destination: Leading from the Classroom


The Regional Education Facilitator team invites you to our third annual Beginning Teacher Summit, to be held the summer of 2018, at the following dates and locations:



Northeast – June 15 in Edenton

Southeast –June 21 in Snow Hill

North Central –June 13 in Zebulon

Sandhills – June 19 in Lumberton

Piedmont Triad – June 22 in Greensboro


Southwest – June 19 in Charlotte

Northwest – June 28 in Moravian Falls

West -  June 26 in Asheville 


For more information regarding a regional beginning teacher summit near you, please visit


Roster Verification for Charter Schools


Join us for a webinar on May 22, 2018 at 9:30 AM EDT.

Register now!


This webinar will focus on teachers’ and administrators’ role in completing Roster Verification. We will discuss some of the most common issues charter schools have in completing RV along with any questions you or your teachers may have about RV or EVAAS in general.

After registering, you will receive a confirmation email containing information about joining the webinar.

View System Requirements


Assumption of Heritage Collegiate Leadership Academy     


Request for Proposal (RFP)

         Assumption of Heritage Collegiate Leadership Academy     

             Guidelines for Groups Interested in Assuming HCLA


Submit a Request for Proposal (RFP) to the Office of Charter Schools via email ( to include the group’s:


·       Academic Performance last 3 years, if applicable

·       Financial Performance last 3 years

·       Compliance Standing last 3 years

·       Board Capacity to Assume low-performing school

·       Marketing strategy to maintain current students

·       Comprehensive 3-year Strategic Plan with SMART Goals and Objectives

·       Provide a $500.00 fee

·       Any other relevant information


Proposed Submission Timeline

·       Submission Date- May 25, 2018 by 5:00pm EST

·       Charter School Advisory Board (CSAB) interview -  June 11, 2018

·       CSAB recommendation - June, 2018

·       State Board of Education decision - TBD

·       Proposed Assumption Date - July 1, 2018


Direct all questions and inquiries to:

      Dave Machado  Director of the Office of Charter Schools

      919-807-3490 or  





The message below requesting districts and schools to run and approve the SET Report by Friday, May 18 was communicated in the May 4, 2018 NC SIS Weekly Bulletin. 

As of today, fifty-one LEA and 100 charter reports are still outstanding.

If your district or school has not run and approved their SET report, please do so immediately.  Running this report is essential for the 2018 NC ECATS Implementation.   For assistance, please review the quick reference document (QRD) School Start-Times and End-Times available on the NC SIS site.


***Message sent on May 4, 2018***

“In compliance with legislation mandate G.S. 115C-12(18), a new screen and state collection was added into PowerSchool, during the April 2018 maintenance weekend, to record and report each school's start time and end time.  The due date for running and approving this report is May 18.  We are aware that the date displayed on the PowerSchool dashboard is incorrect.  This cannot be corrected until the May 2018 maintenance weekend which is after the report due date.  Therefore, please proceed with running and approving these reports.  If you get an error when attempting to run this report, submit a ticket to our support center through Remedy.”

Reporting Deadlines


 Registration for Charter Schools Summer Math Meetings


Hosted by: NC DPI Math Section and Tools for Teachers MSP


Two days of professional development designed for teacher leaders and math coaches centered around the implementation of the 2017 K-8 Mathematics Standard Course of Study.


·       Each Charter School will be allowed to register up to 3 participants.

·       LEAs may send their team to either of the two sessions.

·       Due to meeting location restrictions, registration will be cut off at 90 participants at each location.

·       Meals will be on your own.

·       There will be no reimbursement for travel expenses.


Day 1 will include a closer look at grade bands. Participants will be split into the following groups: K-2, 3-5, and 6-8. Schools are encouraged to select representatives that can participate in each grade band group.


Day 2 will include each LEA team taking a deeper dive into the progressions and changes to standards studied during the District Leaders meetings. This day will also include a planning session. Due to the planning session, the entire LEA team should register for the same session.


Registration Links

·       July 17-18 at Longleaf School of the Arts

·       July 18-19 at Raleigh Charter High School

Charter Schools Only: Charter School ADM (Average Daily Membership) Projection System: Phase II Final Verification - Initial ADM


The Charter School Average Daily Membership Projection System (CSADM) is an online system designed to

assist each Charter School Administrator and Board Chair with improving the accuracy of key components in the budgeting process.


CSADM Phase II, Final Verification – Initial ADM will accept submissions June 1, 2018 – June 15, 2018 only.

Currently, the CSADM Phase II displays data (view only).


The Phase II data will be used for the first installment of the annual allotment and will be the maximum actual ADM

that the school may be funded on for SY 2018-19.


Phase II Final Verification - Initial ADM submissions are required for:

  • current charter schools with 2017-18 school attendance, 
  • new charter schools approved by the State Board of Education to open July 1, 2018  and
  • new University of North Carolina (UNC) Laboratory schools scheduled to open  July 1, 2018.




Required Now

Review the Preliminary Phase II Review and Preparation Guidelines document .


The document serves as an guide to assist charters with determining if the ADM they plan to enter in Phase II may also require entering a student breakdown.

Previewing this document will minimize the time needed to complete the Phase II submission (June 1 – June 15, 2018).


Information about the CSADM Phases and how to subscribe is available at:  The Financial and Business Services, Charter Schools Financial Operations, CSADM  .

The CSADM is accessible at .


Question concerning CSADM should be addressed to Angela Harrison, School Business Division, or 919-807-3734.


Exceptional Children

NC Department of Public Instruction (NCDPI) Updates


Web Posting: New Exceptional Children (EC) Forms


The EC Division would like to provide this courtesy announcement regarding recently posted forms/resources.


The following items are now available on the EC Division website:

  • Consent for Evaluation/Reevaluation
  • Eligibility Determination
  • Special Education Referral: School-Age
  • Individualized Education Program (IEP)
  • Prior Written Notice
  • Consent for Services
  • Directions: Invitation to IEP Team Meeting
  • Directions: Consent to Invite Outside Agencies
  • Directions: Consent to Excuse Required IEP Team Member(s)


Please continue to visit the EC Division website regularly as resources are posted as they become available. EC Directors will be provided highlights regarding the change in forms during the May Regional Director’s Meeting.


Training is planned to provide EC Directors/Coordinators and Data Managers with the information they need to manage processes and data throughout the transition to ECATS.


The content will be delivered virtually. LEAs should plan to participate on one of the six available dates below. The dates and times for the training opportunities are listed below:



Monday, May 21

2 – 3:30 pm

Webex link TBD


Tuesday, May 22

11 am – 12:30 pm

Webex link TBD


Wednesday, May 23

2 – 3:30 pm

Webex link TBD


Wednesday, May 30

11 am – 12:30 pm

Webex link TBD


Thursday, May 31

2 – 3:30 pm

Webex link TBD


Friday, June 1

1:30-3:00 PM

Webex link TBD




 Textbook Evaluation Advisors Needed for Grades K-8 Mathematics - 2018 Textbook Adoption

Highly motivated, experienced teachers and instructional leaders are needed as advisors for the 2018 Textbook Evaluation and Adoption process. Advisors will work with the Textbook Commission to review, evaluate and ensure adopted textbooks and materials align with the NC Standard Course of Study for grades K-8 mathematics.

Advisors must be certified as indicated on the attached flyer for the grade level/area of interest. Advisors will receive training on reviewing textbooks and instructional materials using criteria developed by NCDPI.

Advisor services are needed July 17-21, 2018. Interested teachers and instructional leaders are invited to complete and submit an interest form no later than May 21, 2018. For more details, see the attached flyer.


Interest will be considered in the areas listed below.


Grades K-5 Mathematics

Grades 6-8 Mathematics

Exceptional Children

English Learners



If you have any questions, please contact Dr. Carmella Fair at



 VI-B Grant Submission Deadline Extension


Since planning allotments have not been released as of this morning, the due date for VI-B Grant submissions has been extended until June 13, 2018.


If you have any questions, please contact Sherry Thomas at or Kevin Allen at



2018 Summer Learning Conference for Families/Teachers of Students with Deaf-Blindness

Please see the attached memo regarding registration for the upcoming Summer Learning Conference for families, teachers/service providers of students with Deaf-Blindness. The conference will be held August 3-5, 2018, at the Embassy Suites in Greensboro, NC.


The deadline for registration is June 15, 2018.


If you have any questions, please contact Dottie Snyder at or 919-807-3987.





EC Forms: Worksheets Released

The following worksheets are now ready for electronic form filling. The forms have also been attached to this email for immediate review and will be posted to the EC Division website within 3-5 business days. This is a slight change from the previous release of forms as to expedite delivery to the field.


  • Eligibility Worksheet: Autism
  • Eligibility Worksheet: Deaf/Blind
  • Eligibility Worksheet: Deafness
  • Eligibility Worksheet: Developmental Delay


You may direct any questions to















Webinar - NC Guidance Document for Students who have a NVI 

Please see the attached memo and guidance document regarding the upcoming webinar for teachers of the visually impaired.


If you have questions about the webinar, please contact Amy Campbell ( or 919-807-3988) or Crystal Patrick ( or 704-614-3185).






2017-2018 PBIS Recognition Changes & New Application Process

memo regarding the 2017-2018 PBIS Recognition changes was sent out in March. As stated in that memo the new application was released on May 1, 2018, and here is a brief video describing the changes within the application process.  Please distribute this information within your LEA/Charter as you deem appropriate. 


If you have any questions/concerns, feel free to contact your regional IABS Consultant.


 EC Forms Release - Worksheets

The following EC forms are attached:

  • Eligibility Worksheet: Emotional Disability
  • Eligibility Worksheet: Hearing Impairment
  • Eligibility Worksheet: Intellectual Disability
  • Eligibility Worksheet: Multiple Disabilities


Please note that these forms are not form-fillable pdfs. Form fillable .pdfs will be posted to the website as they become available. This release is intended to share information regarding the forms in a timely manner. Converting forms to form-fillable pdfs and web posting add additional business days to the release timeline; therefore, priority was placed on an immediate release for planning/training purposes.


You may send questions to






Reminder: ECATS Webinar


Training is planned to provide EC Directors/Coordinators and Data Managers with the information they need to manage processes and data throughout the transition to ECATS.


The content will be delivered virtually and will be recorded for future review following the last webex.  A closed-captioned script will also be posted with the recording.


LEAs should plan to participate on one of the six available dates below.  Registration is not required.  The links below will direct you to the WebEx for that specific day and time.   





May 21st at 2pm

Click Here


May 22nd at 11am

Click Here


May 23rd at 2pm

Click Here


May 30th at 11am

Click Here


May 31st at 2pm

Click Here

CART (Closed-Caption) Available


June 1st at 1:30pm

Click Here

CART (Closed-Caption) Available


Healthy Schools Banner


NC Department of Health and Human Services (DHHS) Updates


Annual Charter School Health Report Is Open


The Annual Charter School Health Report link is now open.  Reporting must be completed no later than June 1st, 2018.  The report is designed to assist in identifying resource needs for healthcare of students in charter schools.  Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3) and School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ).  You may click here to access the report link or copy and pasted the link below into your browser. 


A preparation worksheet is provided with the report questions.  All schools are encouraged to download the worksheet and mark the appropriate responses before beginning the online report survey. You may click here to access the worksheet or copy and paste the link provided below into your browser.  Once you have prepared your responses, save the document to your local computer. This worksheet cannot be accepted as your report. You will use it as a reference tool to enter your information into the online survey system.     


Annual Charter School Health Services Report –


Report Worksheet –   


Please contact Ms. Kristin Wike at with questions or concerns.



NC Homeless Education Program (NCHEP) Updates


McKinney-Vento data submission is due June 15, 2018. 

Data collection training materials have been updated and are now posted on the NCHEP data collection web page.





  • Review “Requested LEA Actions” found on data collection page.
  • Preschool and out-of-school siblings of identified students should be captured in your data collection as soon as possible to avoid conflict with any pre-enrollments for the coming school year.
  • Siblings with multiple program school identifications (McKinney-Vento, CECAS, migrant) can be captured in all relevant programs. Consult data collection FAQs (Multiple Program Identification (CECAS or Migrant) or contact your program specialist with questions.
  • If your LEA’s last school day occurs after June 15th, and you have not already notified your program specialist, please provide written notification as soon as possible. Please include:
  • Name of Homeless Liaison with phone number and email address
  • LEA, charter school or lab school name with LEA code
  • Date of your last school day within the current academic school year
  • Data submissions are currently blocked until May 1, 2018.


Program specialist contact information: 

Email Paullett Wall or phone (336) 315-7407  (Regions 1, 2, 3, 4) 

Email Patricia Lentz or phone (336) 315-7402 (Regions 5, 6, 7, 8)


LEA Website Posting – Updated Information



As mentioned in the Fall Regional Compliance Forums, all LEAs are required under ESSA to have McKinney-Vento information posted to your website.  

Regular LEAs can visit the NCHEP website to find the McKinney-Vento website information details

Charter schools should note that due to smaller student populations, there is no requirement to post specific data counts to your website.  

Instead, charter schools should post a link to the NCHEP Profile web page ( 

In addition to this link, please provide the following:


  • Homeless liaison name (first & last)
  • Homeless liaison contact information (phone and email)
  • State Coordinator’s name and phone number:  Lisa Phillips – 337-315-7491
  • NCHEP website  (
  • Definition of “homeless” from McKinney-Vento Act



 Charter Schools in the News


Lakeside Charter Academy Principal Vacancy


Congratulations Piedmont Community Charter School: A Challenge Foundation Academy. 

The NCHSAA recently recognized the girls basketball team as the team with the best GPA in the state.  The girls softball team was ranked the #3 team based on team GPA.  Their graduating seniors have received over $1,400,000 in college scholarships.


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