Office of Charter Schools Weekly Newsletter - May 11, 2018

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491


Upcoming Events

May 1 - June 1, 2018

Charter School Health Report


May 15, 2018

Coding and Mobile Application Grants Due


May 20, 2018

New Charter School Leaders Institute Registration Due


Future Action Items


May 18, 2018

Charter School Transportation Grant Spring Submission Due

May 31, 2018

All Performance Framework Documents Reviewed


June 5, 2018

EC Directors' Webinar - 10:00 - 11:00 am


June 12 - 13, 2018

New Charter School Leaders Institute


June 15, 2018

McKinney-Verito Data Submission

Home Base Opt-In


June 22, 2018

Middle School Summit


June 26, 2018

Final Opportunity - WS-FTP Historical Download


July 15 - 17, 2018

NC Association for Public Charter Schools Conference


August 7, 2018

EC Directors' Webinar - 10:00 - 11:00 am


August 7 -9, 2018

Growing Success for ELs Conference


October 2, 2018

EC Directors' Webinar - 10:00 - 11:00 am


November 14 -16, 2018

EC Conference


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00 am



NCDPI  Office of Charter Schools (OCS) Updates

Charter School Transportation Grant Update


2.5 million dollars was provided to the NC Department of Public Instruction to establish a Charter School Transportation Grant Program for the 2017-18 school year.


The purpose of the Charter School Transportation Grant pilot program is to reimburse a charter school that has a student enrollment of at least fifty percent (50%) of its students residing in households with an income level not in excess of the amount required for a student to qualify for the federal free or reduced price lunch program. 


OCS has completed the review of the fall transportation grant submissions and notifications of the grant award was sent to each school.  


Schools wishing to receive consideration for the spring submission must send documentation (see attached) by May 18, 2018 to allow enough time to close out end-of-year (EOY) processes. 


Contact with questions or concerns. 



Attachment:      Charter Schools Transportation Grant Application


Transportation Object Codes


  • 6550 – 311
  • 6550-423 (fuel)
  • 6550-424 (oil/maintenance)
  • 6550-425 (tires/tubes)
  • 6550-331 (contracted services)
  • 6550-422 (related parts, etc.)
  • 6550-326 (contracted maintenance and services)


New Charter School Leaders Institute


Registration is now open for the New Charter School Leaders Institute.  This 2-day event will be held June 12-13 at the DPI Building in downtown Raleigh (301 N. Wilmington St.) from 8:00 to 5:00.  


Participants will have an opportunity to hear from experts from NCDPI, DHHS, DPS, and local charter schools on various topics.  Some of the topics will include the Multi-Tiered System of Support, School Safety, State Health Requirements, Legal Updates, and more! 


Please use this link to register: 


The registration deadline is Sunday, May 20.  Please contact Dr. Kebbler Williams at or 919-807-3598 for questions about the Institute.


Pursuing the Destination: Leading from the Classroom



The Regional Education Facilitator team invites you to our third annual Beginning Teacher Summit, to be held the summer of 2018, at the following dates and locations:



Northeast – June 15 in Edenton

Southeast –June 21 in Snow Hill

North Central –June 13 in Zebulon

Sandhills – June 19 in Lumberton

Piedmont Triad – June 22 in Greensboro


Southwest – June 19 in Charlotte

Northwest – June 28 in Moravian Falls

West -  June 26 in Asheville 


For more information regarding a regional beginning teacher summit near you, please visit


Assumption of Heritage Collegiate Leadership Academy     


Request for Proposal (RFP)

         Assumption of Heritage Collegiate Leadership Academy     

             Guidelines for Groups Interested in Assuming HCLA


Submit a Request for Proposal (RFP) to the Office of Charter Schools via email ( to include the group’s:


·       Academic Performance last 3 years, if applicable

·       Financial Performance last 3 years

·       Compliance Standing last 3 years

·       Board Capacity to Assume low-performing school

·       Marketing strategy to maintain current students

·       Comprehensive 3-year Strategic Plan with SMART Goals and Objectives

·       Provide a $500.00 fee

·       Any other relevant information


Proposed Submission Timeline

·       Submission Date- May 25, 2018 by 5:00pm EST

·       Charter School Advisory Board (CSAB) interview -  June 11, 2018

·       CSAB recommendation - June, 2018

·       State Board of Education decision - TBD

·       Proposed Assumption Date - July 1, 2018


Direct all questions and inquiries to:

      Dave Machado  Director of the Office of Charter Schools

      919-807-3490 or  




NC Department of Public Instruction (NCDPI) Updates

Web Posting: New Exceptional Children (EC) Forms


The EC Division would like to provide this courtesy announcement regarding recently posted forms/resources.


The following items are now available on the EC Division website:

  • Consent for Evaluation/Reevaluation
  • Eligibility Determination
  • Special Education Referral: School-Age
  • Individualized Education Program (IEP)
  • Prior Written Notice
  • Consent for Services
  • Directions: Invitation to IEP Team Meeting
  • Directions: Consent to Invite Outside Agencies
  • Directions: Consent to Excuse Required IEP Team Member(s)


Please continue to visit the EC Division website regularly as resources are posted as they become available. EC Directors will be provided highlights regarding the change in forms during the May Regional Director’s Meeting.


Training is planned to provide EC Directors/Coordinators and Data Managers with the information they need to manage processes and data throughout the transition to ECATS.


The content will be delivered virtually. LEAs should plan to participate on one of the six available dates below. The dates and times for the training opportunities are listed below:



Monday, May 21

2 – 3:30 pm

Webex link TBD


Tuesday, May 22

11 am – 12:30 pm

Webex link TBD


Wednesday, May 23

2 – 3:30 pm

Webex link TBD


Wednesday, May 30

11 am – 12:30 pm

Webex link TBD


Thursday, May 31

2 – 3:30 pm

Webex link TBD


Friday, June 1

1:30-3:00 PM

Webex link TBD


Questions/concerns may be submitted via


Exceptional Children

Textbook Evaluation Advisors Needed for Grades K-8 Mathematics

2018 Textbook Adoption


Highly motivated, experienced teachers and instructional leaders are needed as advisors for the 2018 Textbook Evaluation and Adoption process.  Advisors will work with the Textbook Commission to review, evaluate and ensure adopted books and materials align with the NC Standard Course of Study for grades K-8 mathematics.  Advisors must be certified as indicated on the attached flyer for the grade level or area of interest. Advisors will receive training on reviewing textbooks and instructional materials using criteria developed by NCDPI. Advisors services are needed July 17-21, 2018. Interested teachers and instructional leaders are invited to complete an interest form no later than May 21, 2018. For more details, see the attached flyer.


Interest will be considered in the areas listed below. 

Grades K-5 Mathematics, Grades 6-8 Mathematics, Exceptional Children and English Learners

Contact person: Dr. Carmella Fair at


Registration for Charter Schools Summer Math Meetings


K-8 Mathematics SCOS Implementation Summer Meetings

Hosted by: NC DPI Math Section and Tools for Teachers MSP


Two days of professional development designed for teacher leaders and math coaches centered around the implementation of the 2017 K-8 Mathematics Standard Course of Study.


·       Each Charter School will be allowed to register up to 3 participants.

·       LEAs may send their team to either of the two sessions.

·       Due to meeting location restrictions, registration will be cut off at 90 participants at each location.

·       Meals will be on your own.

·       There will be no reimbursement for travel expenses.


Day 1 will include a closer look at grade bands. Participants will be split into the following groups: K-2, 3-5, and 6-8. Schools are encouraged to select representatives that can participate in each grade band group.


Day 2 will include each LEA team taking a deeper dive into the progressions and changes to standards studied during the District Leaders meetings. This day will also include a planning session. Due to the planning session, the entire LEA team should register for the same session.


Registration Links

·       July 17-18 at Longleaf School of the Arts

·       July 18-19 at Raleigh Charter High School


68th Annual Conference on Exceptional Children: Call for Proposals Date Extension



The Exceptional Children Division is extending the Call for Proposals for the 68th Conference on Exceptional Children through June 1, 2018.  This extension applies to proposals for general conference instructional sessions as well as poster sessions.  

Please share this information with your teachers and staff.  

PRC 118  Funds to Support Autism Teams


Please see the attached memo regarding submission of the Strategic Plan Goal Report for PRC 118 funds supporting Autism Coaching Teams. Applications should be submitted by May 31, 2018


If you have any questions or need additional information, please email


Attachment:     Memo+-+AU+PRC118+End+of+Year.pdf


Specific Learning Disabled (SLD) Mathematics Capacity Building Application - Deadline Extension


Please see the attached professional development opportunity for certified and employed Foundations of Math Instructors. The application deadline has been extended to May 18th. All applicants will be notified by June 1, 2018.


If you have any questions, please contact Ms. Lynne Loeser ( / 919-807-3980) or Ms. Teri Queen ( / 828-803-1488).







Other News

NC Department of Health and Human Services (DHHS) Updates


Annual Charter School Health Report Is Open


The Annual Charter School Health Report link is now open.  Reporting must be completed no later than June 1st, 2018.  The report is designed to assist in identifying resource needs for healthcare of students in charter schools.  Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3) and School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ).  You may click here to access the report link or copy and pasted the link below into your browser. 


A preparation worksheet is provided with the report questions.  All schools are encouraged to download the worksheet and mark the appropriate responses before beginning the online report survey. You may click here to access the worksheet or copy and paste the link provided below into your browser.  Once you have prepared your responses, save the document to your local computer. This worksheet cannot be accepted as your report. You will use it as a reference tool to enter your information into the online survey system.     


Annual Charter School Health Services Report –


Report Worksheet –   


Please contact Ms. Kristin Wike at with questions or concerns.



NC Homeless Education Program (NCHEP) Updates


McKinney-Vento data submission is due June 15, 2018. 

Data collection training materials have been updated and are now posted on the NCHEP data collection web page.





  • Review “Requested LEA Actions” found on data collection page.
  • Preschool and out-of-school siblings of identified students should be captured in your data collection as soon as possible to avoid conflict with any pre-enrollments for the coming school year.
  • Siblings with multiple program school identifications (McKinney-Vento, CECAS, migrant) can be captured in all relevant programs. Consult data collection FAQs (Multiple Program Identification (CECAS or Migrant) or contact your program specialist with questions.
  • If your LEA’s last school day occurs after June 15th, and you have not already notified your program specialist, please provide written notification as soon as possible. Please include:
  • Name of Homeless Liaison with phone number and email address
  • LEA, charter school or lab school name with LEA code
  • Date of your last school day within the current academic school year
  • Data submissions are currently blocked until May 1, 2018.


Program specialist contact information: 

Email Paullett Wall or phone (336) 315-7407  (Regions 1, 2, 3, 4) 

Email Patricia Lentz or phone (336) 315-7402 (Regions 5, 6, 7, 8)


LEA Website Posting – Updated Information



As mentioned in the Fall Regional Compliance Forums, all LEAs are required under ESSA to have McKinney-Vento information posted to your website.  

Regular LEAs can visit the NCHEP website to find the McKinney-Vento website information details

Charter schools should note that due to smaller student populations, there is no requirement to post specific data counts to your website.  

Instead, charter schools should post a link to the NCHEP Profile web page ( 

In addition to this link, please provide the following:



  • Homeless liaison name (first & last)
  • Homeless liaison contact information (phone and email)
  • State Coordinator’s name and phone number:  Lisa Phillips – 337-315-7491
  • NCHEP website  (
  • Definition of “homeless” from McKinney-Vento Act


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