Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  March 2, 2018

Upcoming Events


March 5, 2018

Charter Schools Advisory Board Meeting


April 4 - 5, 2018
State Board of Education Meeting 

Action Items Due Next Week



March 5 - 8, 2018

EC Institute


March 9, 2018

SECU Scholarship Information Due to OCS


March 11 - 15, 2018

NEW Connecting Communities of Education Stakeholders (CCES) Conference

Future Action Items  



March 1 - 31, 2018

Teacher Working Conditions Survey

March 15, 2018

Family & Community Engagement Workshop



March 16, 2018

SLD within MTSS Webinar

NCHEP Learning Institute Registration Due


March 26-27, 2018

NCHEP 2018 Learning Institute

March 31, 2018

PF Submission #1


April 3, 2018

EC Directors' Webinar - 10:00 - 11:00 am


April 23, 2018

DLI Grant Due


April 30, 2018

PF Submission #2

May 11, 2018

Dyslexia Capacity Building Application Due


June 5, 2018

EC Directors' Webinar - 10:00 - 11:00 am


August 7, 2018

EC Directors' Webinar - 10:00 - 11:00 am

August 7 - 9, 2018

Growing Success for ELs Conference


October 2, 2018

EC Directors' Webinar - 10:00 - 11:00 am


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00 am

NCDPI Office of Charter Schools (OCS) Updates




NC Charter Schools Advisory Board to Meet 

The North Carolina Charter Schools Advisory Board will meet March 5 at 9 a.m. in the 7th Floor Board Room, Education Building, 301 N. Wilmington Street, Raleigh. 

The agendas are available on the State Board of Education’s website under the Meetings tab. The meeting will be audio streamed for those who cannot attend.

Questions regarding this meeting should be directed to NCDPI Communications at 919-807-3450.

State Employees Credit Union Foundation (SECU) High School Scholarship Opportunity - Reminder


Since the SECU Foundation was established in August 2004, it has awarded annual $10,000 “People Helping People” four-year scholarships – increasing from two to three in 2014 – to graduating seniors attending North Carolina Charter Schools. These scholarships will be awarded to students attending one of the 16 constituent campuses of the University of North Carolina. These funds are made possible through the contributions to the Foundation by members of State Employees' Credit Union.


Below are the steps for applying for this scholarship opportunity:




 - Review the ELIGIBILITY CRITERIA and share scholarship information with eligible students and their parents. New for 2018: The SECU People Helping People Scholarship is only available to graduating public high school seniors who are either members of SECU or the child of a parent/guardian who is a member of SECU.


 - Develop a school-level scholarship selection committee comprised of three or more members who will make the final decision on the school-level nominee. The scholarship selection committee must also identify an alternate (runner up) for each school-level nominee in the event the named nominee becomes ineligible (i.e., receives a full scholarship, declines the scholarship, chooses to attend a private or out of state university, etc.).


 - Submit the following information for the school-level nominee:



  • Completed Student Application and Essay. Note: This document must be sent as a Word Document only. The document is enabled to allow SECU Foundation to import student data into our database directly. Please do not send this document as a PDF or Google Doc.
  • Copy of University Acceptance Letter
  • Photo of Nominee (head shot only)
  • A Brief Bio Written by Nominee with Accomplishments and Awards Noted. A guide for writing them bio is provided HERE.
  • Written Scholarship Selection Committee Statement (signed by all committee members verifying the selection of the nominee). In this letter, include the name of the selected school-level alternate nominee.
  • Signed Consent Form. Each recipient of the scholarship and their parent/guardian must sign the Consent Form to release their names and images for press releases to the local news media as well as within State Employee’s Credit Union and the SECU Foundation. In addition, the nominee and their parents are asked to complete all the information on the Consent Form which will be used to verify their eligibility as an SECU member.
  • Scholarship recipient information from each school must be received by the NCDPI Office of Charter Schools by 5:00 pm EST on March 9, 2018. Application information must be sent via email to Dr. Deanna Townsend-Smith at Schools should only submit application information for the school-level nominee. Application information should be collected for the alternate nominee, but the information should not be submitted until requested.



 - Schools should notify the Office of Charter Schools if the school-level nominee or alternate are no longer eligible for the scholarship.


The Office of Charter Schools appreciates the dedication and hard work by the members of each school’s Scholarship Selection Committee. Please contact Dr. Deanna Townsend-Smith @ if you have any questions or concerns about the scholarship opportunity.



SECU Foundation also provides each North Carolina Community College two (2) $5,000 scholarships. Recipients are selected by the Scholarship Selection Committee at the community college. If you have a student who will be attending a community college and exemplifies the membership philosophy of credit unions, “People Helping People”, please direct them to the Financial Aid office at the community college.

2018 Charter School Performance Framework Submission Dates


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). March 2018 begins the collection process for the 2018 Charter School Performance Framework. 


Submissions for the 2018 PF are divided over two months.  Please review the 2018 PF submission schedule:



Deadline- March 31, 2018- All Schools


                A6- Admissions Policy and Lottery Application

                A11- Board Meeting Schedule

                A12- Board Residency

                A17- EMO/CMO Public Records Request (only for schools contracting with EMO/CMO)


            2019 Renewal Schools Only

    B1- Graduation Requirements

                B2- Student Promotion Requirements

                B7- Student Discipline Policy



Deadline- April 30, 2018- All Schools


                A1- School Report Card and Letter Grade

                A1- Parent Letter (only for schools receiving D/F in 2017)

    A8- Grievance Policy

                A9- Conflict of Interest Policy

                A10- Nepotism Policy

                A13- Evidence of Fire Inspection

    A14- Certificate of Occupancy

                A15- Civil and Liability Insurance Certificate for 2017-18

    A16- Criminal History Policy

                A20- Evidence of Dissolution Funds (only for schools who participate in the NC Retirement 


                A21- School Improvement Plan (only for schools identified as Low-Performing and Continually



Please submit information into the SharePoint system in pdf format only using previously established credentials.  OCS sent information to each charter school to outline document labeling, instructions for upload, etc. for SharePoint. Attached are PF resources for your review and use.


All schools must submit the required documents per the established reporting timelines. While the submissions are divided over two months, schools are invited and able to submit all items at once if preferred.


For questions regarding the 2018 Charter School Performance Framework, please contact Ms. Stephenie Clark at (919)807-3492 or



Attachment:     2018 Performance Framework Resource Documents




NC Teacher Working Conditions Survey

NC Department of Public Instruction (NCDPI) Updates



This March: Teacher Working Conditions Survey  

The North Carolina Teacher Working Conditions Survey opens March 1. Our goal is to hear from every school-based educator in the state. To increase the percentage of educators that participate, we have provided a number of survey enhancements:

  • A longer survey window, March 1-March 31
  • Anywhere, anytime access
  • A robust, one-stop-shop website:
  • Archived instructional webinars for School-Based Coordinators and Principals (
  • Recognition/prizes for the first elementary, middle, high, charter, and district
  • Two school-based coordinators where applicable (School Improvement Chairs & NCAE Reps)
  • Live helpdesk for school-based coordinators


In addition to the enhancements above, we have created a number of tools to help school leaders understand changes made in 2018. Please visit for a 2016 vs. 2018 comparison table, 2018 survey questions, and/or details about scoring changes. Any schools experiencing difficulties can contact the Regional Education Facilitator for their region or DPI’s survey coordinator,

Deaf-Blind Webinar Series

Please see the attached memo regarding the upcoming Deaf-Blind webinar series. Please note, the first webinar was scheduled for Wednesday, February 28th.


If you have any questions, please contact Dottie Snyder at or 919-807-3987.


Attachment:     Memo+-+Deaf-Blind+Webinar+Series.pdf

Superintendent's Arts Initiative

State Superintendent’s Arts Initiative

State Superintendent Mark Johnson is sponsoring a statewide arts initiative. The Superintendent’s Arts Initiative is an opportunity to recognize student artists and to encourage participation in all of the arts throughout the state, as well as in each school district and charter school. The initiative is open to all K-12 public school students in all arts disciplines (dance, music, theatre arts, and visual arts). All two-dimensional artwork, such as painting, drawing, printmaking, and photography, will be displayed permanently at the Department of Public Instruction building in Raleigh.


Look for more information about the initiative in next week’s newsletter!

English Learners Tree

English Language Learners (ELL) Updates




Please see the attached ELL updates about resources, LIEP and upcoming Summer Conference.


Contact Ms. Xatli Stox at with questions or concerns.


Attachment:     ESL/Title III Updates

Learning Ally Criteria Guidance - February 2018

The NC Department of Public Instruction (NCDPI) has a limited contract with Learning Ally to fulfill LEA and Charter Schools’ obligations under the Individuals with Disabilities Act (IDEA) and Section 504 of the Rehabilitation Act to ensure the provision of a Free and Appropriate Public Education (FAPE) and to meet the requirements of “providing instructional materials to blind persons or other persons with print disabilities, in a timely manner” (NC 1501-14.3a).

NCDPI has seen a steady increase in the utilization of the Learning Ally state contract to meet this obligation.  The attached guidance is provided to ensure that LEAs are making informed and fiscally responsible decisions when selecting platforms for access to audiobooks, including consideration of free and low-cost solutions such as Bookshare.

Please carefully consider this guidance and share with appropriate staff.

Attachment:     Guidance-Learning+Ally+Criteria.pdf

Exceptional Children

Dyslexia Capacity Building Application

Please see the attached professional development opportunity regarding Dyslexia Capacity Building.  Applications are due by May 11, 2018.

If you have any questions, please contact Lynne Loeser at or 919 807-3980.




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Weekly Legislative Newsletters


K-12 Education Legislative Update - Friday, February 23, 2018


Weekly Finance Newsletter - February 23, 2018


Weekly Finance Newsletter - March 3, 2018

Other News


NC Homeless Education Program (NCHEP) Updates



NCHEP 2018 Learning Institute 

March 26-27, 2018


March 26th sessions - 1:00 pm-5:00 pm

March 27th sessions - 8:30 am-5:00 pm

Hilton Wilmington Riverside
301 North Water Street
Wilmington, NC 28401


The Homeless Education Program's Annual Learning Institute is intended for Homeless Liaisons and other Educators who work directly with homeless children and youth in North Carolina LEAs and charter schools. 

Sessions are designed for participants to learn about the McKinney-Vento Act and ensure compliance in districts and charter schools. The Institute provides opportunities for professionals to acquire strategies and best practices in identifying, enrolling, and serving children and youth who are homeless. 

Participants are to make their individual reservations as conveniently as possible. To do so, please contact one of the Reservations Departments as shown below. 

After the cut-off date, no reservations will be accepted at the special group rate. Mention the group code "HOM" when registering to receive the group rate. Space at the special rate is limited, so make your reservations early. 




301 North Water Street*
Wilmington, NC 28401
Local: (910) 763-5900
Toll-Free: 1 (888) 324-8170
Online:  Hilton Wilmington Riverside

*Event venue.


106 North Water Street*
Wilmington, NC 28401
Local: (910) 772-9988
Toll-Free 1(888) 324-8170
Online:  Riverview Suites Wilmington

*At time of arrival, please to the Hilton Wilmington Riverside at 301 N. Water St.


This is a free professional learning event, but registration is required.  Register for the Learning Institute by Friday, March 16th.   


  • This year, the Learning Institute is one-and-a-half days, with the first session starting on March 26th promptly at 1:00 pm and the last session ending on March 27th at 5:00 pm.
  • Lunch will be on your own. Options for purchasing lunch on-site will be available.
  • This will be the only NCHEP Learning Institute held during 2018.

If you have questions about this event, please contact your regional program specialist:

Paullett Wall - email: or phone (336) 315-7407  (Regions 1, 2, 3, 4)
Patricia Lentz - email: or phone (336) 315-7402 (Regions 5, 6, 7, 8)


For more information, visit the NCHEP Learning Institute web page. Additional details, including agenda information will be posted as it becomes available.