Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  January 26, 2018

Upcoming Events


January 31 - February 1, 2018

State Board of Education Meeting 


February 12 - 13, 2018

Charter Schools Advisory Board Meeting

Action Items Due This Week


January 16 - 23, 2018

CSADM - Phase I

Action Items Due Next Week



January 31, 2018

Planning Year  Session #4

Deadline for State PRCs 046 and 048


February 1, 2018

STEAM Webinar - 3:30 - 4:00 pm

Future Action Items  

February 5, 2018

EC Directors' Webinar - 10:00 - 11:00 am


February 9, 2018

CLC Applications Due

February 15, 2018

Annual Registration of Legally Blind Students


March 5 - 8, 2018

EC Institute

March 9, 2018

SECU Scholarship Information Due to OCS


April 3, 2018

EC Directors' Webinar - 10:00 - 11:00 am


June 5, 2018

EC Directors' Webinar - 10:00 - 11:00 am


August 7, 2018

EC Directors' Webinar - 10:00 - 11:00 am


October 2, 2018

EC Directors' Webinar - 10:00 - 11:00 am


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00 am

NCDPI Office of Charter Schools (OCS) Updates

Training Opportunity - Reminder


Board members from charter schools that are opening in 2018 are required to attend 5 face-to-face Planning Year Sessions from September to January.  The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  


As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  Please note the schedule below:


Registration is now closed for the January session.  For questions, please contact Dr. Kebbler Williams at

State Employees Credit Union Foundation (SECU) High School Scholarship Opportunity - Reminder


Since the SECU Foundation was established in August 2004, it has awarded annual $10,000 “People Helping People” four-year scholarships – increasing from two to three in 2014 – to graduating seniors attending North Carolina Charter Schools. These scholarships will be awarded to students attending one of the 16 constituent campuses of the University of North Carolina. These funds are made possible through the contributions to the Foundation by members of State Employees' Credit Union.


Below are the steps for applying for this scholarship opportunity:



 - Review the ELIGIBILITY CRITERIA and share scholarship information with eligible students and their parents. New for 2018: The SECU People Helping People Scholarship is only available to graduating public high school seniors who are either members of SECU or the child of a parent/guardian who is a member of SECU.


 - Develop a school-level scholarship selection committee comprised of three or more members who will make the final decision on the school-level nominee. The scholarship selection committee must also identify an alternate (runner up) for each school-level nominee in the event the named nominee becomes ineligible (i.e., receives a full scholarship, declines the scholarship, chooses to attend a private or out of state university, etc.).

 - Submit the following information for the school-level nominee:

  • Completed Student Application and Essay. Note: This document must be sent as a Word Document only. The document is enabled to allow SECU Foundation to import student data into our database directly. Please do not send this document as a PDF or Google Doc.
  • Copy of University Acceptance Letter
  • Photo of Nominee (head shot only)
  • A Brief Bio Written by Nominee with Accomplishments and Awards Noted. A guide for writing them bio is provided HERE.
  • Written Scholarship Selection Committee Statement (signed by all committee members verifying the selection of the nominee). In this letter, include the name of the selected school-level alternate nominee.
  • Signed Consent Form. Each recipient of the scholarship and their parent/guardian must sign the Consent Form to release their names and images for press releases to the local news media as well as within State Employee’s Credit Union and the SECU Foundation. In addition, the nominee and their parents are asked to complete all the information on the Consent Form which will be used to verify their eligibility as an SECU member.
  • Scholarship recipient information from each school must be received by the NCDPI Office of Charter Schools by 5:00 pm EST on March 9, 2018. Application information must be sent via email to Dr. Deanna Townsend-Smith at should only submit application information for the school-level nominee. Application information should be collected for the alternate nominee, but the information should not be submitted until requested.



 - Schools should notify the Office of Charter Schools if the school-level nominee or alternate are no longer eligible for the scholarship.


The Office of Charter Schools appreciates the dedication and hard work by the members of each school’s Scholarship Selection Committee. Please contact Dr. Deanna Townsend-Smith @ if you have any questions or concerns about the scholarship opportunity.



SECU Foundation also provides each North Carolina Community College two (2) $5,000 scholarships. Recipients are selected by the Scholarship Selection Committee at the community college. If you have a student who will be attending a community college and exemplifies the membership philosophy of credit unions, “People Helping People”, please direct them to the Financial Aid office at the community college.


Charter School Webinar for Teacher Bonus Payments - Webinar Link


The Division of School Business, in collaboration with the Office of Charter Schools, hosted a webinar on Tuesday, January 23rd to provide information on the Teacher bonuses. 


3rd Grade Reading Bonus

4th and 5th Grade Reading Bonus

4th to 8th Grade Math Bonus

Advanced Placement exam bonus

Certification or Credential bonus


Linked below is the recording to the webinar if you were not able to attend. 



Attachment:     Webinar Recording

Buses and Buses

Transportation Information Management System (TIMS) and Charter Schools


Charter schools who are interested can contact either ITRE at NCSU or the UNCC Urban Institute to get more information on TIMS and the services available from those organizations.


NC Department of Public Instruction (NCDPI) Updates


Reminder of January 31, 2018 Deadline for State PRCs 046 and 048

A friendly reminder that there is a January 31, 2018 dateline to pay and be reimbursed for the bonuses from State PRC 046 Third Grade Reading Teacher Bonus 2017-18 and State PRC 048 Test Results Bonus. 

There is additional information regarding the bonuses please review the Financial and Business Services website at under What’s placeholder text.

NC State Board of Education Seal

State Board of Education Meets Next Week

The State Board of Education will meet next week, Jan. 31 - Feb. 1, in the 7th floor Board Room, Education Building, 301 N. Wilmington Street, Raleigh.

The agendas and executive summaries for this meeting are available online.

Please note that Board members will devote their meeting on Wednesday, Jan. 31, to an issues session in the morning focusing on the state's ESSA plan and their strategic plan and related performance metrics followed by a discussion in the afternoon about the Department of Public Instruction budget. Discussion and action on items included on the board's regular agenda are scheduled for Thursday, Feb. 1. 

The State Board’s committee meetings and full Board meeting will be audio streamed for those who can’t attend. To provide comments or feedback regarding specific agenda items, please email State Board members individually or email general comments/feedback.

Phase I: Average Daily Membership (ADM) Projection - Initial Submission for School Year 2018-19  

*** CSADM Phase I submission extended to close of business Friday, January 26, 2018 due to winter storm. ****


ALL charter school Executive Directors are required to submit between January 16 – 26, 2018 the Charter School ADM Projection System (CSADM), Phase I - ADM Projection Initial Submission for School Year 2018-19.


Phase I requires the following field to be completed: Requested 2018-19 ADM. This represents a projection of the number of students who will be in membership for 2018-19.


This submission is required even if your school has requested State Board approval for growth higher than 20%, you must respond to this request.


The CSADM Projection System is accessible at any of the following links:

•     SADM website:

•     Financial and Business Services, Charter Schools Financial Operations:


As this impacts your school's funding, we will only accept information submitted by the Head of School.


The Charter Schools ADM Projection System (CSADM) is an online system designed to assist each charter school with improving the accuracy of key components in the budgeting process, projected ADM and grades served request. The projected ADM projects the number of students who will be in membership for the fiscal school year, 2018-19 and grades served should capture any planned grade level expansion or reduction for the 2018-19 school year.  This information is critical to the budget process and ensures adequate funding and minimal disruption to charter schools and LEA funding.


To access the system, the Executive Director will need a North Carolina Identity Management identification (NCID) login. If you do not have an NCID, you must contact the Charter Schools' NCID administrator to set up an account for you. A directory of charter school NCID administrators is available at . DPI cannot assign an NCID or reset NCID passwords. If you have questions concerning CSADM, please contact

Don't Miss This

Impact of Federal Shutdown on LEAs and Charters?

Federal grant funding in all but four (Child Nutrition-related) grants provided to North Carolina and administered through NCDPI is forward funded, which means that there is budget authorization through at least the end of this federal fiscal year (September 30, 2018), if not longer. 

In addition, the US Department of Education has indicated that cash drawdown mechanisms will not be affected in the event of a shutdown.  As a result, we do not anticipate any immediate impact on federally-funded State or local operations in the event of another temporary government shutdown. We will provide updates if/when new information becomes available in advance of February 8, when the current continuing resolution expires.

Personalized Learning Professional Development Opportunity

Research Triangle High School is very pleased to be sharing our work in Personalized Learning, in partnership with NCDPI and @SummitPS, in Showcase Workshops all day 3/21 and/or 3/28. Stipends and overnight hotels available, courtesy of our state's Digital Learning Initiative. You'll be observing, questioning, listening, creating, researching and presenting - all with our experienced team members as personalized leaders. 


Teachers & School Leaders - register to learn PL! CEUs may be awarded.


RTHS is a 6-year old STEM-focused charter school in the middle of Research Triangle Park. RTHS has earned an 'A' from the state and has a strong OCS Performance Framework also. RTHS uses Personalized Learning as a tool to reach the broad spectrum of students who enroll at the school, who come from over 60+ middle schools and 11 counties, and thus enroll at this high school with widely divergent middle school preparations. We strive to accelerate learning for every student.


Spend March 21st or March 28th with us and learn how you could try out PL at your school! 

School leaders and up to four teachers from each school are welcome!

NC Student Leadership Institute

Don's Miss Out: CLC Charter School Application Window Closes February 9th!


If you would like to benefit from learning how implementation science and evidence-based problem solving techniques can improve your school initiatives, then join the second charter school cohort of the CLC taking place this school year (2017-18SY)! Below are some quick facts about this coming cohort:


  • What: The purpose of this optional 3-day Curriculum Leaders Collaborative will be to provide those responsible for the school level implementation of content standards (NC Standard Course of Study) with a process for discussing how professional development, technical assistance/coaching, communication/visibility and research/evaluation support quality implementation that can be sustained and monitored for fidelity. Each day of training will run from 9am - 5pm with 90 minutes for lunch, which will be “on your own.” 


  • Who: 3-4 Charter School leadership staff responsible for the implementation of content standards (Principal, Assistant Principal, etc.).


  • Where: Raleigh, NC. 


  • When: February 23rd, March 28th, and April 27th 2018.


  • Additional Information: Please checkout the CLC website or follow #NCDPI_CLC on Twitter for additional information and updates. 


If you are interested in participating in the second cohort of the charter school CLC taking place this school year (2017-18SY), then please click on the link below and complete the application by close of business on Friday, February 9th. Please note that applications will not be accepted until a signed Partnership Agreement has been emailed to




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