Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  January 12, 2018

Upcoming Events


January 31 - February 1, 2018

State Board of Education Meeting 

February 12 - 13, 2018

Charter Schools Advisory Board Meeting

Action Items Due Next Week



January 16 - 23, 2018

CSADM - Phase I

January 17, 2018

Charter School Webinar for Teacher Bonus Payments

January 19, 2018

Rural and Low Income Funding Data Corrections Due

Mindfulness Webinar Registration Due

Future Action Items  


January 21, 2018

Planning Year  Session #4 Registration -  link

January 26, 2018

CSD Fresh Take Conference - Fresh Take website.


January 31, 2018

Planning Year  Session #4

February 5, 2018

EC Directors' Webinar - 10:00 - 11:00 am


February 15, 2018

Annual Registration of Legally Blind Students


March 9, 2018

SECU Scholarship Information Due to OCS


April 3, 2018

EC Directors' Webinar - 10:00 - 11:00 am


June 5, 2018

EC Directors' Webinar - 10:00 - 11:00 am


August 7, 2018

EC Directors' Webinar - 10:00 - 11:00 am


October 2, 2018

EC Directors' Webinar - 10:00 - 11:00 am


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00 am

NCDPI Office of Charter Schools (OCS) Updates


Charter School Webinar for Teacher Bonus Payments

The Division of School Business, in collaboration with the Office of Charter Schools, will be holding a webinar on Wednesday January 17th to provide information on the Teacher bonuses. 



Charter schools should have received through the secure shell notification of the teachers who are eligible for the bonuses (except for the Advanced placement exams).  If you have teachers who qualified for any of the following legislated bonuses, please have a staff member attend.



3rd Grade Reading Bonus

4th and 5th Grade Reading Bonus

4th to 8th Grade Math Bonus

Advanced Placement exam bonus

Certification or Credential bonus

Detailed below is information on how to register for the webinar. Please review the Q&As and allotment information posted on the FBS website at

Webinar Registration: 

math teachers

Training Opportunity - Reminder


Board members from charter schools that are opening in 2018 are required to attend 5 face-to-face Planning Year Sessions from September to January.  The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  


As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  Please note the schedule below:


Registration is now open for the January session.  Registration ends on Sunday, January 21st.  Please use this link to register.

For questions, please contact Dr. Kebbler Williams at

State Employees Credit Union Foundation (SECU) High School Scholarship Opportunity - Reminder


Since the SECU Foundation was established in August 2004, it has awarded annual $10,000 “People Helping People” four-year scholarships – increasing from two to three in 2014 – to graduating seniors attending North Carolina Charter Schools. These scholarships will be awarded to students attending one of the 16 constituent campuses of the University of North Carolina. These funds are made possible through the contributions to the Foundation by members of State Employees' Credit Union.


Below are the steps for applying for this scholarship opportunity:



 - Review the ELIGIBILITY CRITERIA and share scholarship information with eligible students and their parents. New for 2018: The SECU People Helping People Scholarship is only available to graduating public high school seniors who are either members of SECU or the child of a parent/guardian who is a member of SECU.


 - Develop a school-level scholarship selection committee comprised of three or more members who will make the final decision on the school-level nominee. The scholarship selection committee must also identify an alternate (runner up) for each school-level nominee in the event the named nominee becomes ineligible (i.e., receives a full scholarship, declines the scholarship, chooses to attend a private or out of state university, etc.).

 - Submit the following information for the school-level nominee:

  • Completed Student Application and Essay. Note: This document must be sent as a Word Document only. The document is enabled to allow SECU Foundation to import student data into our database directly. Please do not send this document as a PDF or Google Doc.
  • Copy of University Acceptance Letter
  • Photo of Nominee (head shot only)
  • A Brief Bio Written by Nominee with Accomplishments and Awards Noted. A guide for writing them bio is provided HERE.
  • Written Scholarship Selection Committee Statement (signed by all committee members verifying the selection of the nominee). In this letter, include the name of the selected school-level alternate nominee.
  • Signed Consent Form. Each recipient of the scholarship and their parent/guardian must sign the Consent Form to release their names and images for press releases to the local news media as well as within State Employee’s Credit Union and the SECU Foundation. In addition, the nominee and their parents are asked to complete all the information on the Consent Form which will be used to verify their eligibility as an SECU member.
  • Scholarship recipient information from each school must be received by the NCDPI Office of Charter Schools by 5:00 pm EST on March 9, 2018. Application information must be sent via email to Dr. Deanna Townsend-Smith at should only submit application information for the school-level nominee. Application information should be collected for the alternate nominee, but the information should not be submitted until requested.



 - Schools should notify the Office of Charter Schools if the school-level nominee or alternate are no longer eligible for the scholarship.


The Office of Charter Schools appreciates the dedication and hard work by the members of each school’s Scholarship Selection Committee. Please contact Dr. Deanna Townsend-Smith @ if you have any questions or concerns about the scholarship opportunity.



SECU Foundation also provides each North Carolina Community College two (2) $5,000 scholarships. Recipients are selected by the Scholarship Selection Committee at the community college. If you have a student who will be attending a community college and exemplifies the membership philosophy of credit unions, “People Helping People”, please direct them to the Financial Aid office at the community college.


NC Professional Development

Community School of Davidson to Host its Fresh Take Conference - January 26 - Reminder


January 26, 2018 is this year’s Fresh Take: Strategies for Student Success conference in Davidson, NC. We are excited to present our 6th conference for teacher by teachers.  Each session, as you will see on the list below, honors and encourages those in the honored profession of education.


The keynote address will be presented by Dr. Lacretia Berry will address the fact that if we want multi-ethnic communities where bias is not attached to skin tone and race does not matter, we must get good at educating and engaging our children and students. She will also speak about educator’s responsibly to normalize conscious conversations about skin tone and race, and how to empower students to be competent, comfortable, and courageous as they navigate our hyper-racialized society and seek ways to bring healing and change.


Information about Fresh Take and a link to register to attend the conference can be found on the Fresh Take website.

Early bird rate is still available until December 15: individual registration is $75 or $325 for a group of five attendees ($65pp). Registration includes breakfast, lunch, a swag bag, t-shirt, and snack. CPU certificates will be available at the end of the conference.

Join us to celebrate the profession of education and learn from one another.


Fresh Take website:

NC General Assembly

Heather VunCannon of Uwharrie Charter Academy Appointed to the Charter Schools Advisory Board



SB 308 passed this week appointed Heather S. VunCannon of Randolph County to the Charter School Advisory Board for a term expiring on June 30, 2019, to fill the unexpired term of Anthony Helton,

OCS and the CSAB welcomes Ms. VunCannon to the board.  

Charter, Regional and UNC Laboratory Schools with Current Enrollment - Only
Phase I: Average Daily Membership (ADM) Projection - Initial Submission for School Year 2018-19 - January 16 - 23, 2018

ALL charter school Executive Directors are required to submit the Charter School ADM Projection System (CSADM), Phase I - ADM Projection Initial Submission for School Year 2018-2019.


Phase I requires the following field to be completed: Requested 2018-2019 ADM. This represents a projection of the number of students who will be in membership for 2018-19.


This submission is required even if your school has requested State Board approval for growth higher than 20%, you must respond to this request.


The CSADM Projection System is accessible at any of the following links:

FBS, What’s New,  or

CSADM website:  or 

The Financial and Business Services, Charter Schools Financial Operations, CSADM,


As this impacts your schools funding, we will only accept information submitted by the Head of School.


The Charter Schools ADM Projection System (CSADM) is an online system designed to assist each charter school with improving the accuracy of key components in the budgeting process; projected ADM and grades served request. The projected ADM projects the number of students who will be in membership for the fiscal school year, 2018 – 2019. And grades served request represents grade level expansion or reduction for the 2018-2019 fiscal school year. This information is critical to the budget process and ensures adequate funding and minimal disruption to charter schools and LEA funding.


To access the system, the Executive Director will need a North Carolina Identity Management identification (NCID) login. If you do not have an NCID, you must contact the Charter Schools' NCID administrator to set up an account for you. A directory of charter school NCID administrators is available at .

DPI cannot assign an NCID or reset NCID passwords.


If you have questions concerning CSADM, please contact Angela Harrison in the Division of School Business at 919-807-3734 or .

NC Department of Public Instruction (NCDPI) Updates


Arts Access News

Please see attached information from Arts Access News.


Attachment:     Arts+Access+News+011218.pdf


1.0 Percent Alternate Assessment Participation Waiver

Every Student Succeeds Act (ESSA) requires States to submit a waiver to the US Dept. of Education if they will exceed 1.0 percent of participation rates on the alternate assessment aligned to the alternate academic achievement standards (AA-AAAS). 

The Exceptional Children Division and the Accountability Service Division has collaborated and will submit a request for waiver of section 34 C.F.R §200.6(c)(2) as it requires State Education Agencies to adhere to a 1.0 percent cap for the total number of students assessed Statewide in a subject area using an alternate assessment.  

We are requesting for you to review the information and provide any written comments to the

Change in IRS Mileage Rate Effective January 1, 2018


Effective January 1, 2018, the Internal Revenue Service (IRS) has established new mileage rates based on an annual study of the fixed and variable costs of operating an automobile.


The business standard rate increased from 53.50 cents per mile to 54.50 cents, and the medical or moving purposes rate increased from 17 cents per mile to 18 cents.


For questions, please contact Roxane Bernard at


New Fiscal Year 2018 REAP Master Eligibility List 


The Department of Education uses eligibility spreadsheet data to determine local education agencies’ (LEAs’) eligibility for REAP SRSA and RLIS formula grants. Eligibility spreadsheet data is also used in calculating SRSA grant allocations. This is why it is important that the eligibility spreadsheet data is complete and correct.


You will find the 2018 NC Eligibility Spreadsheet for review at .  

Rural and Low Income School Program Eligibility - ed This page identifies the people, groups and, organizations who are eligible for funding under the Rural and Low-Income School Program.



Be sure to review the following: New Fiscal Year 2018 REAP Master Eligibility List.


Column R       Alternative rural definition, as provided by your state (if applicable)


Column T        Your LEA’s Average Daily Attendance (ADA), as submitted to the Department by your state.


Column U       County population density <10 designation (if applicable)


Column Y        Alternative poverty data, as provided by your state (if applicable)


Column Z        Your LEA’s FY 2017 Title II, Part A, Supporting Effective Instruction formula allocation.  If your LEA declined the allocation, the allocation for that LEA should be blank.


Column AA     Your LEA’s FY 2017 Title IV, Part A, Student Support and Academic Enrichment formula allocation.  If your LEA declined the allocation, the allocation for that LEA should be blank.



How to submit a correction:


If you believe a correction should be made to any of the data elements listed for your LEA(s), you must contact your REAP State Coordinator, Elaine Ellington, at, as soon as possible, so that your state has time to verify your requested change(s) and submit them to the Department by January 19, 2018

EC Distinguished Service Award Nominations

Please see the attached opportunity to nominate an individual for a Distinguished Service Award at the upcoming March Institute.  Nomination deadline is February 8, 2018.  



Mindfulness in the Schools - Technical Assistance Webinar

Please see the attached regarding an upcoming webinar, Mindfulness in the Schools.  

Registration deadline is January 19.



Attachment:     Memo-Mindfulness+Webinar+0118.pdf

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