Finance Officers Newsletter - October 24, 2017

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October 24, 2017

FINANCIAL AND BUSINESS SERVICES

Financial and Business Services is made up of two divisions: School Business Administration,
and Financial Services. These Divisions report to Adam Levinson, CFO

Principal Bonuses – Requests for Revisions due by COB, Tuesday, 10/24!

Reminder


Principal Bonus funds were made available to districts last Friday.  Requests for any revisions (due to principals being promoted to Central Office, relocating to different districts, etc.) must be sent to Frank.Cernik@dpi.nc.gov by close of business on Tuesday, October 24.


Reminder: 2017-18 Local Per Pupil Reporting and Charter School Membership by LEA (LEAs only)

 

All LEAs (school districts) must complete the 2017-18 template and survey, which are posted under "What's New" at www.ncpublicschools.org/fbs/.  Beginning this year, every LEA must provide the Local Per Pupil Reporting template in conjunction with the Charter School Membership survey.  Both documents will be reported to the State Board of Education.  Please complete both and submit by October 27, 2017.  If you have questions, contact nicola.lefler@dpi.nc.gov.


Retention/Promotion Report (RP) - Collection period ends on 10/27

Deadline

The collection period for the Retention/Promotion Report ends this Friday, October 27.

As of this morning, we have 879 Warnings and 157 Fatal Exceptions occurring in multiple LEAs.

Examples of Warnings include the following: "Incorrect Promotion Status of PROM" or "Summer School graduate missing historical grade with LOCS."

Examples of Fatal Exceptions include the following: “Retained Student missing valid retention code,” “Student missing Admission Status,” “Student Missing Promotion Status and Exit Code.”

Please review all warnings to ensure the accuracy of the student's information.  Please remember that ALL Fatal Exceptions MUST be cleared before the report can be approved.


School Activity Report (SAR) - Collection period ends on November 15

The collection period for the School Activity Report (SAR) will end on November 15.

As we are only a few weeks away from this deadline, please make sure that you're running and reviewing the SAR as often as possible.  There are still a significant number of Warning and Fatal Exceptions on the SAR.

ALL Fatal Exceptions MUST be cleared before the SAR can be approved!  Warnings must be reviewed and corrected as needed to ensure an accurate report of school data.

If you are experiencing technical issues with the RP or the SAR and need assistance, please submit a ticket to the Technology Support Center (https://nc-myit.us.onbmc.com) as soon as possible!  Do not wait until the last minute to report issues that are preventing you from completing and approving the reports.