Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  October 20, 2017

Upcoming Events


October 31  -  November 2, 2017 

State Board of Education Meeting (Includes the planning and work  session)


November 6 - 7, 2017

Charter Schools Advisory Board Meeting

Action Items Due 

October 22 - 24, 2017

NCAEE 14th Annual Elementary School Conference

Action Items Due Next Week


October 23, 2017

2017-18 NC State Improvement Project_Information_Memo


October 24, 2017

Boot Camp Charter Announcement Memo - Child Nutrition


October 25, 2017

Planning Year Session #2

Future Action Items  


November 1, 2017

Charter Immunization Reporting


November 13 - 16, 2017

Digital Teaching and Learning: The Charter School Connection


November 15, 2017

NCHEP McKinney-Vento Regional Compliance Forum - Socrates Academy - Register Here


November 16, 2017

NC Service Learning Coalition Summit

NCHEP McKinney-Vento Regional Compliance Forum - PAVE SE Raleigh Charter - Register Here


November 17, 2017

Language Instruction Educational Program (LIEP) chart (See template)


December 4, 2017

PowerSchool Student Participation - October Headcount Due

December 31, 2017

Charter Schools Transportation Grant Application

NCDPI Office of Charter Schools (OCS) Updates

From the Desk of Mr. Dave Machado, Director, Office of Charter Schools



Thank you to all the charter school leaders that attending last week’s Charter School Leadership Institute at Voyager Academy. Over 150 people attended the two day conference which included 51 break out sessions and the opportunity to network with fellow charter school colleagues. 

Speakers included:

  • Bill Cobey, Chairman, State Board of Education;
  • Mark Johnson, State Superintendent, NC Department of Public Instruction;
  • Dr. Maria Pitre-Martin, State Deputy Superintendent, NC Department of Public Instruction;
  • Cecilia Holden, Legislative Liaison, State Board of Education; 
  • Alex Quigley, Chair, Charter Schools Advisory Board;
  • Steven Walker, Vice Chair, Charter Schools Advisory Board Leadership; and 
  • Deborah Brown, Charter School Teacher of the Year. 

I especially want to thank the OCS staff for organizing this great conference and Voyager Academy for hosting.  All charter school leaders are encouraged to take advantage of these opportunities to share best practices. This was an example of our office’s increased emphasis on customer service and professional development.

Thank you to our 173 schools that are educating close to 100,000 students this year. Your dedication to being the best school you can be is truly advancing the charter school movement in North Carolina.

NC Professional Development

Training Opportunity


Board members from charter schools that are opening in 2018 are required to attend 5 face-to-face Planning Year Sessions from September to January.  The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  



As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  Please note the schedule below:


Registration is now open for the October session.  Registration ends on Sunday, October 15th. Please use this link to register.


For questions, please contact Dr. Kebbler Williams at

Curriculum Leaders Collaborative (CLC) for Charter Schools - 2017-18 SY Update


The CLC was a huge success in its first year and is coming back again this school year! Here's what the first year participants are saying about it:


·         "It is a chance for the school leaders to think systematically about their approaches, without interruption of day-to-day activities.


·         "If you want to feel more effective and efficient in your efforts, and feel that you are making progress with the hours of work you are putting in, then CLC is an important step."


Additionally, over 96% of year one participants agreed that the CLC met its goals and will improve student outcomes.


Applications for the 2017-18SY Charter School Cohort will be sent out in late 2017 and will be held between February and April 2018 in Raleigh NC.


Please keep an eye out for more information in the coming months! If you have any questions in the meantime, please reach out to Hunter Huffman, Special Projects Manager, at (e): or (p): 919.807.3633.

NC Department of Public Instruction (NCDPI) Update


Title I PowerSchool-Student Participation - October Headcount

The October Headcount for Student Participation data collection in PowerSchool has been open since October 2nd, 2017 and is due by December 4th, 2017.  All LEAs and charter schools receiving Title I Part A Funds will need to submit this data. 

Please do not submit your End of Year numbers at the same time. 

Please contact Allison Yarboro (919.807.3644) if you have any questions regarding this data collection. 

Multi-Tiered System of Support

Multi-Tiered System of Support (MTSS) Updates



In honor of National Principals month, this message outlines the role of their  leadership in establishing a school that is both effective for students and efficient for staff. Leadership is key to successful implementation of any large scale innovation. The building principal, assistant principals and school leadership team are critical to implementing MTSS at the school level. 

Within the MTSS components, principals have the opportunity to impact these areas:


       Engaging staff in ongoing PD

       Planning strategically for implementation

       Modeling a problem solving process for school improvement

       Communicating a vision and mission to school staff

       Providing resources for planning and implementing instruction and intervention

       Ensuring staff have the data needed for data based problem solving


For an example of principal leadership impacting teachers buy- in with the school mission, view  this video created by East Wake Academy. For information on joining Cohort 5, please access the MTSS wiki or contact Amy Jablonski, Director, Integrated Academic and Behavior Systems(IABS). 

Visual Impairment Professional Development Webinars

Please see the attached announcement of upcoming professional development for VI teachers and orientation and mobility specialists.

If you have any questions, please contact Amy Campbell ( / 919 807-3988) or Crystal Patrick ( / 704 614-3185). 


Attachments:     Memo-VI+PD+Webinars.pdf

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NC Homeless Education Program (NCHEP) October Announcement: Data Collection


  • All LEAs and charter schools are required to make an annual McKinney-Vento data submission, even if there are “0” students to report.

  • Identified students should be entered into the system on a regular basis throughout the year.


The NCHEP Data Collection web page houses the following resources and information:

  • Data Collection Training Video
  • PowerPoint File (for printing/sharing)
  • Data Collection User Guide
  • Data Collection Tips
  • Frequently Asked Questions (FAQ) Section

All currently posted training materials are still relevant for training purposes; however, any necessary updates will be posted to the Data Collection web page no later than Tuesday, January 2, 2018.

Please continue to visit the NCHEP Data Collection web page throughout the year for updates pertaining to the 2017-2018 SY data submission which is due June 15th.


Due to the removal of awaiting foster care from the McKinney-Vento Act, there has been an adjustment to the nighttime residency code option on the Homeless Student Detail page. The option now reads: “STH – Shelters and transitional housing.” Any questions on this should be directed to your Program Specialist.


If your LEA or charter school will not complete all student classes by June 15th, please send an email containing the following information to your Program Specialist no later than October 30th.

  • Name of Homeless Liaison with phone number and email address
  • LEA or Charter School Name with LEA Code
  • Date Your Academic Year Ends

Paullett Wall, Program Specialist or 336-315-7407
Northeast, Southeast, North Central, Sandhills

Patricia Lentz, Program Specialist or 336-315-7402
Piedmont-Triad, Southwest, North West, Western