Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  August 18, 2017

Upcoming Events


September 5, 2017 

Charter Schools Advisory Board Meeting

September 6 - 7, 2017 

State Board of Education Meeting 

Action Items Due 


August 15, 2017

Federal Personnel Data Collection 2016-17.pdf

Indicator 7 Reporting - Due

August 18, 2017

Consolidated Federal Grant Application

Action Items Due Next Week

August 21, 2017

Survey - Extended Content Standards - New Course Requirement

August 23, 2017 

NC School Jobs Webinar


August 25, 2017 

ArtsR4Life: Registration Deadline 

Future Action Items 


August 31, 2017

Important 2019 Charter Renewal Information - Due

September 1, 2017

AU PRC 118 Funding

September 7, 2017

New Homeless Liaison Training


September 15, 2017

Nominations Due -  Educator of Excellence Recognition


October 12 - 13, 2017

2017 Charter School Leadership Institute


October 15, 2017

Coding and Mobile Grant Program Applications - Due

NCDPI Office of Charter Schools (OCS) Updates


From the Desk of Mr. Dave Machado, Director, Office of Charter Schools


With the beginning of a new school year comes the excitement of students meeting new teachers and classmates. This year we welcomed seven (7) new schools to our charter school community! There are now 173 charter schools in North Carolina serving over 90,000 students with a combined waiting list of over 45,000. We have twenty schools entering their Ready to Open (RTO) planning year and over fifty people attended the new school application trainings. 



The demand for school choice is alive and well in NC. While the demand for school choice is high, the demand for quality charter schools is also high, and I thank you for working hard to make your school the very best it can be. 



I am encouraged by the number of schools that have taken advantage of our Regional Huddles, Training Camps, monthly Audibles, and Board trainings. 



Please continue to call our office if you need any assistance as we continue to strive to meet our core values of Service, Teamwork, Accountability, Reliability, and Accuracy.



Thank you for all you do to, and the best of luck as you begin the 2017-18 school year!

NC School Bus

Charter Schools Transportation Grant Opportunity


2.5 million dollars was provided to the NC Department of Public Instruction to establish a Charter School Transportation Grant Program for the 2017-18 school year.



The purpose of the Charter School Transportation Grant pilot program is to reimburse a charter school that has a student enrollment of at least fifty percent (50%) of its students residing in households with an income level not in excess of the amount required for a student to qualify for the federal free or reduced price lunch program. 



Please see the attached Letter of Intent for more information about the grant opportunity. The Letter of Intent is the first step in the established process. 



Contact with questions or concerns. 



Attachment:     2017-18 Transportation Grant Letter of Intent

Charter School Fees

As the 2016-17 school year begins, many campuses may collect various forms and supply donations from students. As you consider collecting fees from students, please revisit NC General Statute 115C-218.50(b) which provides explicit language on what fees charter schools may charge. Charter schools may not charge any tuition or fees beyond that which is described in statute. The statute states:


  •  A charter school may charge any fees that are charged by the local school administrative unit in which the charter school is located.


  •  A charter school, upon approval by the board of directors of the charter school, may establish fees for extracurricular activities, except those fees shall not exceed the fees for the same extracurricular activities charged by a local school administrative unit in which forty percent (40%) or more of the students enrolled in the charter school reside. 


The Office of Charter Schools recommends that any charter school charging a fee ensures compliance with statute.  You should have evidence available for families to demonstrate compliance and a plan in place for families who may not be able to afford the permissible fees such that fees are not a burden for enrollment. 


Please contact OCS directly with questions or concerns at

NC Elementary Teacher and Student

2018 Burroughs Wellcome Fund North Carolina Teacher of the Year Program

NCDPI is pleased to coordinate the 2018 Burroughs Wellcome Fund North Carolina Teacher of the Year (TOY) Program. The program provides an opportunity to honor and recognize exemplary teachers in North Carolina and to call attention to the importance of the teaching profession. Instructions for school level TOY coordinators can be found HERE, including a timeline for the selection process.

If you have any questions about this process, please contact

NC School Jobs by PeopleAdmin

There are now 124 charter schools live in the system and many are already posting positions, so we encourage you to take advantage of this resource as soon as you can. We have thousands of applicants in the system which your school will have access to when you go live in the system.


The steps associated with implementation are: 

  • Contact Craig Tucker at to request an NC School Jobs workbook
  • Complete the workbook and submit your school’s logo
  • Participate in training
  • Familiarize yourself with the system
  • Execute a few cutover steps and go-live in the system


If you have been trained and are not currently scheduled for next steps, please contact Craig Tucker.

The next webinar training is scheduled for Wednesday, August 23. Please visit THIS WEBSITE to learn more about and register for the training opportunities. Webinars last 1.5 hours with the ability to continue an additional 30 minutes if requested. Team members from the service provider, Jeff Davenport and Bill Barry, lead the trainings and are available to assist you with the implementation process.  

Professional Development

Upcoming OCS Professional Development Opportunities


Training Camp for Low-Performing Schools

Location: Community School of Davidson

Date: Wednesday, September 20

Time: 8:30-4:00

Registration Information:

Registration is NOW OPEN for this event! Schools who have received or anticipate receiving a low performing designation are invited to attend. We have a limited number of spots available for this opportunity, so please register soon. Registration information must be received by Friday, September 8. Please register HERE and you can view the agenda HERE. This is a free event.



2017 Charter School Leadership Institute

Location: Voyager Academy, Durham, NC

Date: Thursday, October 12 – Friday, October 13

Registration Information:

Registration is OPEN! Please register HERE and be sure to read and follow all instructions for registering. The registration fee for this event is $55. The agenda for the institute can be seen HERE.

We’re also pleased to offer a limited number of exhibitor/vendor booths and sessions for purchase at this year’s institute. Exhibitor/vendor registration options range from $150-$400. Please visit THIS LINK to learn more.


If you have any questions about these opportunities, please contact

Free Used Books from the Textbook Warehouse


The Textbook Warehouse has recently received a large shipment of used textbooks.........all subjects/most all grades....and are expecting more this week.  These books are available, free of charge, to any charter school with the initiative to drop by and select what they need.   Additionally, if the school would prefer to reimburse the Textbook Warehouse for the exact shipping cost (full pallet + $20 up to 100 miles, $40 from 101 to 250 miles and $54 over 250 miles) they will pack and ship to the respective school. Please see the contact information below if your charter school is interested in this opportunity.


Drew Fairchild

NC Textbook Warehouse

3905 Reedy Creek Road

Raleigh, NC 27607


NC Department of Public Instruction (NCDPI) Updates


Grant Program to Prepare Future Workforce in Coding and Mobile App Development

State Superintendent Mark Johnson received funding from the General Assembly to establish the Coding and Mobile Applications Grant Program. 

The grant program will provide funding to grant recipients to design and implement computer science, coding, and mobile application development curricular program for middle and high school students starting this school year. Local school administrative units and charter schools are eligible to apply for grant funds. Schools are to work with industry partners. 

The grant will provide opportunities through the partnerships to at least identify how the partnership will provide increased career opportunities for students engaged in high-wage, high-skill, and high-demand occupations; alignment with Career and Technical Education, Career and College Pathways, and postsecondary program; and create innovative, nontraditional and immediate pathways for students related to mobile software applications. 

Applications (see attached) will be accepted through October 15, 2017

For more information about the grant, please contact Delores P. Ali, CTE Section Chief.

Attachment:     (docx, 43kb)

NC Virtual Public Schools Logo

North Carolina Virtual Public School (NCVPS) Celebrates a Decade in Online Learning


The North Carolina Virtual Public School (NCVPS) is turning 10, and staff are celebrating a decade in online teaching and learning by inviting you to its 10-Year Anniversary Symposium on Oct. 21-22. Come to connect, share and learn about online and digital learning as well as commemorate the past ten years and the future of learning.



Registration is available online. Please visit the 10-year Anniversary web page for information and updates.  If you have any questions, please contact NCVPS Director of Outreach and Support Mia Murphy

Autism (AU) PRC 118 Funding Submissions and AU Professional Learning Opportunity


Please see the attached reminder for AU PRC 118 Funding which is due September 1.  Also included are regional AU Professional Learning Opportunities.


Attachment:     Memo-AU+Regional+PD.doc.pdf

NC Professional Development

KU-CRL 2017 Learning Conference National Recognition of NC


Three NC national recognitions out of a total of 30!

Attached are copies of the pages from the book.


In July, at the 2017 University of Kansas Center for Research on Learning (KU-CRL) Conference, three representatives from North Carolina received national recognition out of a total of thirty nationwide. These recognitions were the result of the work over the past six years in a partnership between the KU-CRL and NC Exceptional Children Division sponsored Strategic Instruction Model Content Literacy Continuum Project (SIM CLC). The stories published and commendations bestowed on: one NC teacher - Katelyn Hagen, Cabarrus Co. Schools; one SIM Professional Developer – Dr. Elizabeth Gibbs, formerly with NC DPI Exceptional Children Division; and one school system – Swain Co. Public Schools. Their stories were submitted by the SIM professional developer and coach who has worked diligently with them on the project over its duration and published in a booklet about student success and the effectiveness of efforts implementing evidence–based instructional practices. You will find the data that has been collected to reflect strong student growth. The stories are attached here for you to read.


For further information on how to implement the evidence-based SIM professional learning strategies instruction, which are now provided as part of the NC State Improvement Project (NC SIP) adolescent literacy goal focus, you may contact Dr. Paula Crawford at











Eastern North Carolina School for the Deaf Advisory Council to Meet


The Eastern North Carolina School for the Deaf Advisory Council will hold its quarterly meeting on Wednesday, Aug. 30, from 2-5 p.m., in the Massey Building, Eastern North Carolina School for the Deaf Campus, 1311 Highway 301 South, Wilson. 


A tentative agenda for this meeting is attached. 


American Sign Language and Voice Interpreters will be provided at the meeting. Prior notice of other languages requested will be required to make suitable arrangements.


Questions regarding the meeting may be directed Eartha Butler.


Attachment:     083017+ENCSD+Quarterly+Agenda.docx


Consolidated Federal Grant Application - Final Reminder - Due Today


Federal Program Monitor and Support has extended the consolidated application due date to August 18th. We were delayed getting Comprehensive Continuous Improvement Plan (CCIP) open due to all of the new requirements for the funding application under Every Student Succeeds Act (ESSA). Schools that have not submitted their application today must send a request for an extension to Dr. Chris Vecchione at  


Should you have questions regarding your application, please contact Elaine Ellington at or (919) 807-3894.

2017-2018 Federal Program Monitoring Webinar


Please see the attached information regarding the the Consolidated Program Monitoring Review. Should you have questions regarding your application, please contact Elaine Ellington at or (919) 807-3894. 

Attachment:     2017-2018 Federal Program Monitoring Webinar


NC SIP DPI Copyright Permission and Instructor Contracting

Please see the attached regarding NC SIP DPI Copyright Permissions for Reading Research to Classroom Practice and Foundations of Mathematics course materials.

If you have any questions, please contact your regional consultant for literacy or math, or Dr. Paula Crawford at

Attachment:     Memo-SIP+Copyright+Permissions.pdf

ESL/Title III Updates

A new ESL/Title III Consultant has been assigned to support Charter schools, Mrs. Xatlí Stox. Mrs. Xatli Stox is the newest ESL/Title III Consultant at the North Carolina Department of Public Instruction. Xatli joined the team in February, 2017. She collaborates with Ivanna Anderson and Marshall Foster, ESL/Title III Consultants, in order to support Charter Schools during this time of transition. 

Xatli is originally from Colombia, South America. She graduated from Universidad Nacional de Colombia with a Bachelor’s degree in Philology and Languages in 2005. She served as an English as a Foreign Language (EFL) teacher in middle and high school in the public schools system in Bogota. After moving to the U.S., she served as a K-12 English as a Second Language (ESL) teacher in Vance County Schools and she earned her master’s degree in Educational Technology in 2014 from North Carolina Central University. She joined Sallie B. Howard School in Wilson County as a K-8 ESL teacher and then served as the EL Coordinator. During this period, she earned her second Master’s degree in TESOL at Greensboro College. 

Please Complete the Steps Outlined:


In Case You Missed It

Required Changes to Policies Governing Services for Children with Disabilities - Part One

Please see the attached information regarding changes to Policies Governing Services for Children with Disabilities.

If you have any questions, please contact the Policy, Monitoring & Audit Section at 919 807-3455.


Attachment:     Memo-Policies+Changes+0817.pdf

School Psychology Workforce Report

Please see the attached report regarding the school psychology workforce in NC public schools for the 2016-2017 academic year. 

If you have any questions, please contact Lynn Makor at or 919 843-7049.









Man Taking an Online Survey

Parent Engagement Cohort


Please see the attached regarding a Parent Engagement Cohort.  The application deadline is September 15, 2017.

If you have any questions, please contact Heather Ouzts at



Attachment:     Memo-Parent+Engagement+Cohort+0817.pdf

Survey - Extended Content Standards - New Course Requirement

The Exceptional Children Division is proposing two elective courses that will be required for students with significant cognitive disabilities on the Certificate Pathway.  These courses will assist students to be prepared for postsecondary vocational skills and independent living.  Prior to State Board of Education approval, the EC Division would like for LEAs to identify any concerns or anticipated resource needs via a survey. The survey will close on August 21, 2017. Thank you in advance for completing the survey.


Please complete the survey linked below to answer questions surrounding two additional course for high school students on the Certificate Pathway. Attached are the competencies for these courses. Please review them prior to completing the survey. 

 These courses have been presented to the State Board of Education for consideration to make them required courses. Each course would be three (3) years or six (6) semesters. A portfolio showcasing competencies mastered would be the required end product. The courses are designed to improve student outcomes and ensure students on the Certificate Pathway have skills for independent living and employment.


If you have any questions, please contact Ronda Layman at or 919 807-4059.









Testing and Accountability Updates 2017-18



Please see the attached memo, Testing and Accountability Updates 2017–18, from Dr. Maria Pitre-Martin and Dr. Tammy Howard to all Charter School Directors.

Attachment:     MEMO - Testing and Accountability Updates 2017-18

September 2017 Periodic Count - End-of-Year Reporting:  Exiting Data

Please see the attached submission schedule for reporting Exiting Data.


Attachment:     Memo-Child+Count-Exit+Data+0917.pdf

NC Elementary Student taking a test

Alternative Accountability Model Options 2017-18



Please see the attached memo, Alternative Accountability Model Options 2017-18, from Dr. Maria Pitre-Martin and Dr. Tammy Howard to all Charter School Directors.

Attachment:       MEMO - Alternative Accountability Model Options 2017-18

Multi-Tiered System of Support

Multi-Tiered System of SUpport (MTSS) Updates


The  Integrated Academic and Behavior Systems (IABS) team is pleased to share the second edition of videos from the “Voices from the Field” project. 

MTSS Cohort team members conducted  these interviews in order to provide a window into Charter School implementation. Thank you to Francine Delany New School for Children who share how state support allowed them to keep moving forward as well as the opportunity to track their progress. View their story here: Why Did We join a Cohort?


Additionally, with this video, Benefits of MTSS, you will see how Forsyth Academy is not only building a system of support for students, but is also providing a clear plan for teachers which enables them to increase effectiveness in the classroom.  Establishing a sustainable MTSS requires the vision, teaming approach and a fluid plan as discussed by North Carolina educators throughout the videos.  

For additional information on joining Cohort 5, please access the MTSS wiki or contact Amy Jablonski, Director, Integrated Academic and Behavior Systems(IABS).

Don't Miss This

NCDPI Newsletters


Weekly Legislative Update - Friday, August 18, 2017


Weekly Legislative Update - Friday, August 11, 2017


ESSA State Plan 
The fifth draft of the State Plan for the Every Student Succeeds Act is now posted.

Weekly Finance Newsletter - August 18, 2017


Weekly Finance Newsletter - August 11, 2017


Weekly Finance Newsletter August 4, 2017

Fall 2017 Principal Ready Dates


NCDPI Global Education August 15, 2017 

NCDPI Global Education August 8, 2017


August 2017 NC Public School Partners' Newsletter

Other News

North Carolina Homeless Education Program (NCHEP) -- Upcoming Training Opportunities


Please see the attached document for training opportunities are offered by Lisa Phillips, State Coordinator, NCHEP.  Ms. Phillips can be contacted at 336-315-7491.

AttachmentNCHEP Announcements  

Beginning Teacher Leadership Network Accepting Applications



The Public School Forum's Beginning Teacher Leadership Network (BTLN) is currently recruiting teachers in Cabarrus, Carteret, Mecklenburg, Onslow, Union, and Wake counties for the 2017-18 cohort. Applications are open through September 8, 2017.


North Carolina traditional and charter public school teachers in their first three years of experience are eligible to participate. Participants may remain in the network for three years, regardless of when they enter the program. The core program will consist of monthly sessions, one during each traditional teaching month, during after-school hours. Forums will consist of education policy briefings, teacher collaboration sessions, and interactive professional development.


By bringing together educational practice and policy, BTLN hopes to produce and retain teachers that are “empowered to lead and informed to change” in a new era of teaching. BTLN provides unparalleled access to information and key decision makers in education, while simultaneously giving beginning teachers high-level professional development.


To apply for the 2017-18 Beginning Teacher Leadership Network, click here.

Women in Educational Leadership Symposium


Registration is open for the second annual Women in Educational Leadership Symposium (WIELS). The purpose of WIELS is to bring women together to share, learn, and grow in leadership. Women who are interested in learning from others and those who are willing to share skills and expertise are urged to attend. This conference aims to provide personalized learning and mentoring opportunities for those who aspire to become, or currently serve as educational leaders.


The symposium will be held September 22 through September 24, 2017 at Appalachian State University in Boone, NC. This year's conference theme is Advancing the Leader Within: Building Capacity.


Registration for the conference is online at Additional information can be found at

2017 New Homeless Liaison Compliance Training


September 7, 2017

8:30 a.m. - 4:00 p.m.

The SERVE Center at UNCG

5900 Summit Avenue, Dixon Building
Browns Summit, NC 27214

NCHEP will be conducting its annual New Homeless Liaison Compliance Training on Thursday, September 7th, at the SERVE Center at UNCG. Those who are new homeless liaisons with 2 years’ or less experience for their district or charter school and who did not attend the new homeless liaison training during the 2016-2017SY should participate in this all-day professional development training.

The topics for training will include:

  • Compliance with the McKinney-Vento Act
  • Non-Regulatory Guidance from the U.S. Department of Education
  • Roles and responsibilities of the homeless liaison
  • Identification and services for homeless children and youth
  • The dispute resolution process
  • Subgrant funding and requirements
  • Data collection and reporting requirements from the state
  • Collaboration with other LEAs, the community, and NCHEP

For more information about the New Homeless Liaison Compliance Training, please visit the web page on the NCHEP website.

This is a free professional development event, but registration is required. Register for this event.

If you have questions about this training, please contact Paullett Wall. If you have questions about your registration, please contact Beth Thrift.