Charter Schools Weekly Newsletter (Includes Action Items)

Having trouble viewing this email? View it as a Web page.

Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  June 30, 2017

Upcoming Events

Happy 4th of July!! 

July 6, 2017

State Board of Education Meeting 

Action Items Due


June 30, 2017
EC Summer Institute Registration Due 


Home Base EOY Process -  EOY Page

Future Action Items


July 12, 2017

NC School Jobs Webinar


July 14, 2017

The Office of the State Auditor Data Collection Request - ALL Charters Must Respond


July 15, 2017

Performance Framework Submission

Charter School Innovation Survey

Charter School Transportation Survey


July 18, 2017

OCS Regional Huddle - West


July 27-28, 2017

FBS Summer Conference


July 30 - August 1, 2017

2017 NCAPCS Conference


August 3, 2017

NCVPS  - Virtual Open House - Follow this link to register today! 


October 12 - 13, 2017

2017 Charter School Leadership Institute

NCDPI Office of Charter Schools (OCS) Updates

Charter Schools Innovation and Transportation Survey - ALL Charters to Respond by July 15, 2017


This summer, the OCS was fortunate to have an intern placed in the office. Mr. Jagir Pipalia is our summer intern and is gathering data for our office which will be included and reported in our Annual Report to the General Assembly. Please see the information below regarding the surveys and we look forward to receiving a 100% response from charters. Your responses will give the Office of Charter School, Charter Schools Advisory Board and the General Assembly important insights regarding transportation and innovation in charter schools.


Charter School Innovation Survey


Per General Statute 115C-218, one of the six reasons of having charter schools is to “Encourage the use of different and innovative teaching methods”. Staying true to the statute, the Office of Charter Schools would like to know what innovative practices are currently being utilized by Charter Schools in North Carolina. Please fill out the short Charter School Innovation Survey


Charter School Transportation Survey


The Office of Charter Schools needs to collect information on the transportation plans at charter schools. As the legislative session comes to an end, this information is critical as a recent bill was passed allowing grant funds for charter schools with specific student populations. Please fill out the short Charter School Transportation Survey

math teachers

2018 Burroughs Wellcome Fund North Carolina Teacher of the Year Program

NCDPI is pleased to coordinate the 2018 Burroughs Wellcome Fund North Carolina Teacher of the Year (TOY) Program. The program provides an opportunity to honor and recognize exemplary teachers in North Carolina and to call attention to the importance of the teaching profession. Instructions for school level TOY coordinators can be found here, including a timeline for the selection process.

If you have any questions about this process, please contact

NC School Jobs by PeopleAdmin


There are over 50 charter schools live in the system and many are already posting positions, so we encourage you to take advantage of this resource as soon as you can. We have thousands of applicants in the system which your school will have access to when you go live in the system.

The steps associated with implementation are: 

  • Contact Craig Tucker at to request an NC School Jobs workbook
  • Complete the workbook and submit your school’s logo
  • Participate in training
  • Familiarize yourself with the system
  • Execute a few cutover steps and go-live in the system


If you have been trained and are not currently scheduled for next steps, please contact Craig Tucker via the email address above.

The next webinar training is scheduled for Wednesday, July 12. Please visit this website to learn more about and register for the training opportunities. Webinars last 1.5 hours with the ability to continue an additional 30 minutes if requested. Team members from the service provider, Jeff Davenport and Bill Barry, lead the trainings and are available to assist you with the implementation process.

Professional Development

Upcoming OCS Professional Development Opportunities

OCS Regional Huddle - West

Location: Lincoln Charter School, Denver, NC

Date: Tuesday, July 18

Registration Information: Registration for the OCS Regional Huddle – West is open through Thursday, July 13. This is a free event. A variety of topics will be covered, including sessions related to governance, exceptional children, Canvas, renewal process, MTSS, NC School Jobs, and many more. Those who can’t attend the full event are welcome to only attend those sessions that are relevant to their position and/or professional interests. Given the breadth of session topics, the event is open to all charter school staff and board members, so please plan to bring a team! Please submit your registration HERE. You can view the draft agenda HERE. Any updates to the agenda will be featured in future newsletters.


OCS Huddle @ the FBS Conference

Location: Sheraton Imperial Hotel and Conference Center, Durham, NC

Date: Friday, July 28

Registration Information: This event is the second day of the FBS Conference. Those wishing to attend this event must register to attend the FBS Conference. Session information will be released soon. 


*Save the Date*: 2017 Charter School Leadership Institute

Location: Voyager Academy, Durham, NC

Date: October 12-13

Registration Information: Registration information will be released Friday, July 21.


If you have any questions about these opportunities, please contact

Office of Charter Schools (OCS) Monthly Audible (Webinar)

This month’s OCS Audible (webinar) was held Friday, June 30 at 9:30 am. This month’s webinar featured a presentation about upcoming OCS professional development opportunities. Attached below are the recorded webinar and presentation.


Attached:     Recorded Webinar

Reporting Deadlines

2017 Charter School Performance Framework Submission Updates - Reminder


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). The regular collection process concluded in April. To ensure continuing compliance, the Office of Charter Schools is requesting an update submission into the SharePoint system. Your username and password for this system will be the same as the regular collection period. Please note your school email address is not your username for the system. Your unique username and password are specifically for the SharePoint system. Technical support for username and password information is detailed below.


Deadline- July 15, 2017- Please note this update is not applicable to all schools. Please review each updated measure for details.


A14- Certificate of Occupancy- If your school is relocating, adding new buildings, or upgrading existing buildings, you must submit an updated Certificate of Occupancy. If you have not received the Educational Certificate of Occupancy, you may not use that space for students. Additionally, if this change results in a change of address, you will need to update EDDIE accordingly.


A15- Certificate of Insurance- If the Certificate of Insurance you submitted during the regular collection process has expired, you must submit an updated Certificate of Insurance that demonstrates your insurance is current and meets the current insurance type and coverage amounts.


Performance Framework Upload Center Instructions - How to Submit Performance Framework Documents


  • Step 1 - Review Performance Framework Criteria under the “Criteria” section. Click the small triangle next to each category to read the descriptions.


  • Step 2 - Before uploading any documents ensure all files are prepared in PDF format using the naming convention “SchoolName_MeasureName_YY”.


  • Step 3 - Under “Upload Documents” section, click “Add Document”. Click “Choose File”, navigate to the file’s location, and affirm your selection. Uncheck “Overwrite existing files”.


  • Step 4 - Another dialog box will appear with required fields. Select the “LEA” and “Measure”. Enter  “Contact Name” and “Contact Email”. Click “Check-In” to complete upload process. The uploaded documents will display under the “Upload Documents” section.


  • Step 5 - Repeat Steps 1-5 for all documents. A confirmation email will be sent for each uploaded document. If you do not receive a confirmation email, your upload did not go through correctly.  Please try uploading the document again.


Please refer to the 2017 Charter School Performance Framework Resources for item specifics (included in the document list). To access the system, please go to


For questions regarding the 2017 Charter School Performance Framework please contact Cande Wood at (919) 807-3493 or


All Charter School requests for SharePoint assistance be requested through the Support Center by calling 919-807-4357 to help ensure you are getting the assistance you need as soon as possible. Please do not wait until the date of the deadline to submit as you may need technical assistance. The Service Support Center can take several days to address password resets and other technical support.


Attachment:    PF Resources

NC Department of Public Instruction (NCDPI) Updates


Career and College Ready Graduates (CCRG) Updates

Please view the attached SAVE The Date for CCRG training opportunities.  

Attached:     CCRG - SAVE THE DATE!

NC Virtual Public Schools Logo

The NC Virtual Public School (NCVPS) 2017 Virtual Open House

The North Carolina Virtual Public School invites you to its 2017 Virtual Open House.


When: Thursday, August 3, 6 p.m. to 7 p.m.


Where: The event will be hosted in an NCVPS online classroom. Details will be sent following registration.


Presenters: NCVPS staff and teachers.


Topics: The presentation will include Who is NCVPS?, Teaching and Learning with NCVPS, Meet the Teacher, See the Classroom, Support All Around, and Q & As.


Audience: The NCVPS Open House is open to the public. While our presentations are geared toward parents and students in public schools, private schools, and home-schools, we have something for everyone. Educators will learn about the NCVPS teaching and learning process.  The general public will discover what online learning is. 


RegistrationFollow this link to register today! 

2017-18 Charter School Budget Update - Reminder


The Conference budget was published on Tuesday and the Division of School Business has done a preliminary analysis on the impact on LEAs and charter schools. 


The full budget includes all items related to NC public schools, including DPI, budget adjustments, restricted grants and pass through grants.  Two budget documents have been prepared to pull out the items that relate specifically to charter schools. 


1.        FY 2017-18 Budget Impact on Charter Schools (Budget Comparison)




This document pulls out the money items that will increase or decrease funding to charter schools.  It is not a budget, but shows the changes made.


2.       Impact of Conference Budget on Charter Schools (PDF)




This document includes financial items in the Appropriations Bill that affect charter schools.  The document does not include special provisions that are programmatic in nature.


For a full summary, including teacher and principal salary schedules and all special provisions, please refer to the summaries on the FBS website under “What’s New-  FY2017-18 Budget Information” at

NC State Board of Education Seal

State Board of Education Meets July 6

The State Board of Education will meet next Thursday, July 6, in the 7th Floor Board Room, Education Building, 301 N. Wilmington Street, Raleigh.


The agenda for this meeting and executive summaries are available online (under Meetings tab). Please note that since this is a one-day meeting, Board members will discuss all agenda items and take action as appropriate.

The State Board’s meeting will be audio streamed for those who can’t attend. To provide comments or feedback regarding specific agenda items, please email State Board members individually or email general comments/feedback.

Summer 2017 DIgital Teaching & Learning Professional Learning 


Are you looking for free professional learning in your backyard?  Do you need to know more about Digital Learning Competencies and required CEUs to renew your license?  Wish you could have attended NCTIES?


This summer, the Digital Teaching & Learning Division at the NCDPI is hosting regionally-based professional learning to support the implementation of the Digital Learning Competencies for teachers. These sessions are for educators, by educators!


The Home Base Tools for Teachers sessions in July will feature more efficient ways to utilize Home Base applications like Schoolnet and Canvas and introduce the NEW! PowerTeacher Pro Gradebook.


The Exploring the NC Digital Learning Competencies for Teachers will be one-day mini conferences like NCTIES.


Click here for session information and links to registration.


Grade 8 Mathematics Testing


Please see the attached memo, Grade 8 Mathematics Testing, from Dr. Maria Pitre-Martin and Dr. Tammy Howard to all Charter School Directors.

Attachment:   MEMO - Grade 8 Mathematics Testing

Update - Early Learning Sensory Support Program (ELSSP) for Requesting Services

Please see the attached update on the Early Learning Sensory Support Program (ELSSP) for 2017-2018 Requesting Services.


If you have any questions, please contact




New Employee - Teri Queen

Please see the attached announcement that Teri Queen is the EC Division  Program Improvement and Professional Development consultant for the Southwest Region.


Please join us in welcoming Teri.


 Attachment:     New+Employee-Announcement-TQueen.pdf

Don't Miss This

NCDPI Newsletters


Finance and Business Weekly Newsletter - June 30, 2017


Weekly Legislative Update - Friday, June 30, 2017

ESSA State Plan - The third draft of the State Plan for the Every Student Succeeds Act is available for public review.

June/July 2017 NC Public School Partners' Newsletter


Students Can “Meet Up to Eat Up” This Summer 

North Carolina Students Are Winners in Microsoft Office Competition Students Demonstrate Mastery of Career Skills in Word, Excel, and PowerPoint 

School Nutrition Professionals Participate in Innovative NC K-12 Culinary Institute 

Students Recognized in N.C. Summer Nutrition Program for Kids Artwork Contest 

Other News


NC Homeless Education Program (NCHEP) June Updates


Please see the attached updates from the NCHEP. 


Attached:     NCHEP June Updates