Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  April 28, 2017

Upcoming Events


May 2 - 4, 2017

State Board of Education Meeting 


May 8, 2017

Charter Schools Advisory Board Meeting

Action Items Due


April 30, 2017

Performance Framework Submission Pt. 4 Due

Action Items Due Next Week


April 22 - May 19, 2017

Accountability Roster (School Verification)


Weekly - May 2017 

NC School Jobs Webinar - Please visit this website to learn more about and register for the training opportunities


May 1, 2017

BTSP Peer Review Form Due

Spring 2017 Related Services Meeting


May 2, 2017

2017 NC Homeless Education Learning Institute


May 3, 2017

KEA Webinar - Register Here!

Future Action Items


May 8, 2017

67th Conference on Exceptional Children  - Call for Proposals Due

May 20 - June 2, 2017

Accountability Roster (District Verification)


May 26, 2017

IDEA Grant Due


June 13 - 14, 2017

New Charter Schools Leaders Institute


June 15, 2017

McKinney-Vento Data Submission


June 30, 2017

EC Summer Institute Registration Due

NCDPI Office of Charter Schools (OCS) Updates

From the Desk of Mr. Dave Machado, Director, Office of Charter Schools


I trust that everyone had a restful Spring Break and is now focused on finishing the year strong. I recently attended a Charter School Curriculum workshop put on by NCDPI and during the introductions each school was asked to explain the mission of their school. It made me realize how fortunate we are in the charter school community to have the ability to design a school and its curriculum based on a specific vision and mission. We need to embrace this flexibility and use it as motivation to be the best school we can be. Thanks for all you do for our students.


NC School Jobs by PeopleAdmin

There are over 70 districts live in the system and a number of charter schools are beginning to post positions as well, so we strongly encourage charter schools to take advantage of this resource as soon as you can. We have thousands of applicants in the system which your school will have access to when you go live in the system.


The steps associated with implementation are: 


  • Contact Craig Tucker at to request an NC School Jobs workbook
  • Complete the workbook and submit your school’s logo
  • Participate in Training
  • Familiarize yourself with the system
  • Execute a few cutover steps and go-live in the system


Webinar training classes are scheduled on a weekly basis with the next one scheduled for Monday, April 17. Please visit this website to learn more about and register for the training opportunities. Webinars will last 1.5 hours with the ability to continue an additional 30 minutes if requested. Team members from the service provider, Jeff Davenport and Bill Barry, will lead the trainings and assist you with the implementation process.  

Reporting Deadlines

2017 Charter School Performance Framework Submission Dates - Final Reminder


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). January 2017 begins the collection process for the 2017 Charter School Performance Framework . 


Based on feedback, submissions for the 2017 PF are staggered to allow extended periods of collection and review.  The 2017 Charter School Performance Framework document library is now open for submissions. Your school’s username for the 2017 SharePoint system is the same as your 2016 PF.  


Deadline- April 30, 2017- ONLY FOR 2018 RENEWAL SCHOOLS


                B1- Graduation Requirements (if you are a K-8, you do not need to submit this item)

                B2- Student Promotion Requirements

                B7- Student Discipline Policy


Performance Framework Upload Center Instructions - How to Submit Performance Framework Documents


  • Step 1 - Review Performance Framework Criteria under the “Criteria” section. Click the small triangle next to each category to read the descriptions.


  • Step 2 - Before uploading any documents ensure all files are prepared in PDF format using the naming convention “SchoolName_MeasureName_YY”.


  • Step 3 - Under “Upload Documents” section, click “Add Document”. Click “Choose File”, navigate to the file’s location, and affirm your selection. Uncheck “Overwrite existing files”.


  • Step 4 - Another dialog box will appear with required fields. Select the “LEA” and “Measure”. Enter  “Contact Name” and “Contact Email”. Click “Check-In” to complete upload process. The uploaded documents will display under the “Upload Documents” section.


  • Step 5 - Repeat Steps 1-5 for all documents. A confirmation email will be sent for each uploaded document. If you do not receive a confirmation email, your upload did not go through correctly.  Please try uploading the document again.


Please refer to the 2017 Charter School Performance Framework Resources for item specifics (included in the document list). To access the system, please go to


For questions regarding the 2017 Charter School Performance Framework please contact Cande Wood at (919) 807-3493 or


Moving forward we are asking that all Charter School requests for SharePoint assistance be requested through the Support Center by calling 919-807-4357 to help ensure you are getting the assistance you need as soon as possible. While the monthly submissions are due on the last day of the month, please do not wait until the last day to submit as you may need technical assistance. The Service Support Center can take several days to address password resets and other technical support.


Attachment:    PF Resources

Office of Charter Schools (OCS) Monthly Audible (Webinar)

This month’s OCS Audible (webinar) was held on Thursday, April 27 at 10:00 am.  This month’s webinar featured a discussion on Character Education with Fay Gore and Justyn Knox (NCDPI) and the Charter Schools Program for State Entities grant opportunity with the Office of Charter Schools. The recorded webinar, presentation on Character Education and contact information for Fay Gore and Justyn Knox can be found below:




Character Education

Professional Development

New Charter School Leaders Institute - Reminder


Registration is now open for the  2017 New Charter School Leaders Institute.  This 2-day event will be held June 13-14, 2017 at the NCDPI Building in downtown Raleigh (301 N. Wilmington St.).  


Participants will have an opportunity to hear from experts from NCDPI, DHHS, DPS, and local charter schools on various topics.  Some of the topics will include the Multi-Tiered System of Support, School Safety, State Health Requirements, Building Culture Through the Hiring Process, and more! 


Please use this link to register: Registration Link

The registration deadline is Sunday, May 21.  


Please contact Dr. Kebbler Williams at or 919-807-3598 if you have any questions about the Institute.

NC Department of Public Instruction (NCDPI) Updates

KEA Update Webinar for Administrators: May 3



Join the Office of Early Learning for The Nuts & Bolts About KEA for 2017-2018 Webinar on May 3, 2017 from 2:00-3:00 to learn more about the NC Kindergarten Entry Assessment (KEA) implementation for the 2017-2018 school year.  Register Here!


  • This webinar will share feedback received from the field and how this feedback was used to inform decisions for the 2017-2018 school year.
  • Updates will be provided to ensure that the field understands the expectations of the KEA, as well as the opportunity to learn about enhancements to the technology platform. 
  • This webinar will provide participants opportunities to ask questions and seek clarification about the NC KEA.  We look forward to “seeing” you there!  Register Here!

Multi-Tiered System of Support

Universal Screening and Progress Monitoring to Support Early Numeracy  


Universal screening and progress monitoring are two critical functions of a comprehensive assessment system within a Multi-Tiered System of Support (MTSS).  LEAs have access to K-3 literacy universal screening and progress monitoring; however, we know the need for similar access to universal screening and progress monitoring in math has been a need. Therefore, with collaborative partnerships across the North Carolina Department of Public Instruction, the Integrated Academic and Behavior Systems Division is conducting a validation project of the North Carolina Early Numeracy Skill Indicators (NC ENSI) to promote equitable access to tools serving these functions for early numeracy.  The NC ENSIs are a conceptually focused and efficiently administered set of measures aligned to critical skills that represent a foundation of number sense.  


The intent of the validation project is to provide the NC ENSIs to districts across the state for optional use.  Districts who complete the required training components will be granted free access to the electronic files to use for paper-pencil administration during the 2017-18 school year (as well as subsequent school years).   


These measures serve distinct purposes that districts may or may not currently require.  These measures are not designed or intended to supplant assessments currently offered by the North Carolina Department of Public Instruction (e.g., the Kindergarten Entry Assessment, the K-3 Formative Assessment, and the K-2 Mid-Year and Summative Assessments).


More information concerning the results of the validation project and details of summer training will be provided in future communication. 


Contact Amy Jablonski, Director of Integrated Academic and Behavior Systems at with any questions.



NCDPI is pleased to announce the release of the new, secure Home Base Opt-in Decision Tool!  Click here for more information.  


To access the tool directly click here or go to  If you have any questions, please contact Jamie Woodlief, Project Coordinator, at or 919-807-3745 or check our Home Base Usage for 2017-18 School Year Frequently Asked Questions (


You can also find this information on the website: and follow us on Twitter at @NCHomeBase.


Call for Proposals for the 67th Conference on Exceptional Children - Extended through Monday, May 8, 2017

Please see the attached extension until May 8, 2017, for proposal submission for general conference instructional sessions at the 67th Conference on Exceptional Children.


If you have any questions, please contact Tracy Riddle at or 919 807-3948.

Office of Civil Rights (OCR) and Civil Rights Data Collection (CRDC)- All Charters Must Respond - Deadline Extended


The Office for Civil Rights (OCR) has granted a two week extension from your region’s assigned due date to submit your data into the Civil Rights Data Collection (CRDC) Submission System.  It is imperative that you access the CRDC Submission System to submit your data and certify by your region’s revised deadline on May 8, 2017.

The open date, revised close date and states associated with the East coast region, are listed below.

Opened February 6, 2017 and closing May 8, 2017

States included in this region: CT, DE, FL, GA, IN, ME, MD, MA, MI, NH, NJ, NY, NC, OH, PA, RI, SC, VT, VA, DC, and WV.

Districts that require more than two additional weeks to complete their data submission must contact the CRDC Partner Support Center (PSC).  Your district will be required to submit an extension request through the CRDC Submission System. The extension request form will be available starting May 15, 2017.  In this request, your district is required to justify the challenges preventing the completion of your data submission prior to assigned deadline.  In the extension request, your district will be asked to include all challenges, current status, and planned efforts, including specific tasks and a timeline for completion of this collection by the requested extension date.  These requests will be escalated to OCR for their review and approval. 

If you have questions regarding this mandatory data collection, then please contact the CRDC PSC.  The CRDC PSC provides technical assistance to school districts on behalf of the U.S. Department of Education.  The PSC is available to address questions Monday through Friday between 8:00 a.m. and 6:00 p.m. Eastern Time, excluding Federal holidays.

Schoolnet icon

Schoolnet Survey 2017: Friday, April 28-Friday, May 12th


An instructional improvement system (IIS) provides data to enable teachers, principals, and other administrators to manage continuous instructional improvement.  NC Department of Public Instruction (NCDPI) initially searched for an IIS in February 2013. 


As NCDPI approaches IIS contract renewal, this survey serves to determine how current services are being used and the end user’s perception of their quality.  


Please see the following link to begin the survey.

Home Base Schoolnet Survey Spring 2017  

Additional background and more information about IIS functions can be found on this link

State Board of Education Meets Next Week

The State Board of Education will meet next week, May 2-4, in the Education Building, 301 N. Wilmington Street, Raleigh.


On Tuesday, Board members will hold a planning/work session in Room 150 from 12:30 – 4:30 p.m. Members will receive feedback from local superintendents on the accountability and assessments components of the state’s Every Student Succeeds Act (ESSA) draft plan. Superintendents also will have the opportunity to provide feedback on the remaining components of the state’s draft ESSA plan. The planning/work session will not be audio streamed.


Board members will hold their regular monthly meeting on Wednesday and Thursday in the 7th Floor Board Room. The agendas for this meeting and executive summaries are available online (under Meetings tab). Please note that Board members will discuss all agenda items (unless otherwise noted) in their committee meetings on Wednesday, May 3. Board members will summarize their Committee discussions and take action on agenda items as appropriate during their full Board meeting on Thursday, May 4.

The State Board’s committee meetings and full Board meeting will be audio streamed for those who can’t attend. To provide comments or feedback regarding specific agenda items, please email State Board members individually or email general comments/feedback.

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Applications Open for 2017-18 NC Education Policy Fellowship Program (EPFP)


The Public School Forum is now accepting applications for the 2017-18 cohort of the North Carolina Education Policy Fellowship Program (EPFP).


The Public School Forum has led the North Carolina Education Policy Fellowship Program since 1992, and it has continued to be the only statewide program of its kind that focuses on leadership and professional development in the context of education policy. Each new class continues the trend of high caliber participants and is rich in its members’ range of experiences, both professionally and personally. Fellows come from public schools, higher education, community colleges, state agencies, and a diverse array of education organizations across North Carolina. Each class includes a cohort of Fellows who focus on education policy issues and the wide range of factors that influence education in North Carolina. The program is designed for Fellows to learn about issues and perspectives in education that they don’t always encounter in their daily work so that they can be more informed, rounded contributors to the critical education debates that shape the quality and focus of schools. Fellows increase their awareness of how public policy is made, learn whom the key players are in the formation of this policy, and become more confident and involved in the policy-making process. Leadership development is a key focus of the Education Policy Fellowship Program.


Application information for both EPFP Central and EPFP West can be found online at

North Carolina PTA Executive Director Announcement


The North Carolina PTA (NCPTA) is the state’s oldest and largest volunteer organization advocating for the education, health, safety and success of all children and youth while building strong families and communities. PTAs across North Carolina impact more than 685,000 children and their families. Learn more about the NCPTA at


NCPTA is poised for greatness, with a seasoned staff, diverse board, 10 local councils, 136,000 members across the state and a dynamic national organization.  PTA has been advocating for all children for over 120 years.  


NCPTA is looking for a creative and resourceful leader who can balance multiple priorities. The ideal candidate will have successful experience in:

• Serving as an executive director of a membership organization

• Supporting a non-profit board of directors and providing appropriate board development

• Overseeing multiple programs and events

• Supervising staff and consultants

• Conducting staffing assessments and restructuring organizations

• Managing change

• Fundraising, including managing a membership program

• Recruiting and motivating volunteers


Application Details: To be considered, please submit a resume, cover letter and salary requirements to by Wednesday, May 10th.  If you have questions about the opportunity, please contact Kelly Langston at